The Woodfalls Band
Registered Charity Number 1179252 Annual Report
For The Year Ended 31 December 2020
Contents
| Page | |
|---|---|
| Trustees and Advisors | 3 |
| Trustees' Responsibilities | 4 |
| Annual Report and Accounts for the year to 31 December 2020 |
5 |
| Independent Examiner's Report (Cover only File attached separately) |
7 |
| Acknowledgement by Trustees of receipt of report and adoption of Independent Examiners Report. |
8 |
Trustees and Advisors
Trustees:
Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams
Chair
Paul Street
Treasurer Rhys Dear
Committee – non-trustee
Andy Wareham
Business Address
Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT
Charity number 1179252
Page | 3
Trustees' Responsibilities
The accounts are the responsibility of the Trustees.
The Trustees have supervised the preparation of the accounts and have agreed suitable accounting policies, to be applied consistently, making any estimates and judgements on a prudent and reasonable basis.
The Trustees also have a general responsibility for ensuring that adequate accounting records are kept and for taking such steps as are reasonably open to them to safeguard the assets of the scheme and to prevent and detect fraud and other irregularities, and are required to act in accordance with the constitution and rules of the charity, within the framework of the law; act prudently, conscientiously and honestly, and with the utmost good faith; act in the best interests of the members and beneficiaries of the charity and strike a fair balance between the interests of the different classes of beneficiary and take advice on technical matters and any other matters which are not understood.
Page | 4
The Woodfalls Band
Annual Report and Accounts for the year to 31 December 2020
Structure, governance and management
The charity, which is a non-incorporated organisation, is governed by a constitution which was adopted 22 February 2015
The Trustees throughout the year were:
Chairman: Remus Sawyerr
Secretary: Rosie Randell
Treasurer: Nicky Reid
Committee Members/Trustees:
Paul Williams & Sam Atherton.
Trustees are appointed or reappointed annually at the Annual General Meeting usually held in the summer months.
They are elected from the charity's membership.
Objectives
The Objectives of The Woodfalls Band are:
Helping to continue the existence and development of the brass band movement through dedicated rehearsals, performances in concerts, competitions, recordings and other related activities
Musician development through teaching and mentoring, and the provision of facilities and instruments
Supporting the fundraising efforts of other charities through live performance.
Activities
2020 saw a much-restricted range of activities limited by nationally imposed restrictions as a result of the pandemic.
Some online activities were pursued including quizzes, online rehearsals and presentations by leading Brass Band luminaries.
Some players were not able to or chose not to engage online, as the year progressed. Some players chose not to continue their membership. Therefore, some activities had low attendance but some guest speakers drew up to 100 participants. These were opened beyond the immediate band members.
Contesting
Two contests entered this year in January and march. Contest ceased nationally after the end of March.
Concerts/Engagements
The Band was unable to fulfil any concert engagements owing to the pandemic.
Page | 5
Musical Directors/Conductors
Dr Robert Childs continued as The Band’s professional Music Director and supported the vast majority of The Band’s online activities.
Brief statement of the charity's policy on reserves
The Woodfalls Band are fortunate to have sponsorship that meets some of its ongoing costs, especially that of the professional Music Director. The Trustees are mindful that this may cease at any given moment and would, in the current climate may be difficult to replace. The cost of maintenance and improvement of the Bandhall, purchase of new instruments, instrument repair and maintenance as well as the day to day running costs of The Band – including concert promotion – would be legitimate expenditure for the charity’s reserves.
Reporting Serious Incidents
The trustees declare that there are no serious incidents or other matters relating to our charity over the financial period to 31 December 2020 that should have been brought to The Charity Commission's attention.
Declaration
The trustees have approved the report above.
Signed on behalf of the Trustees.
R A Sawyerr (Secretary) Date 25[th] July 2022
Page | 6
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Acknowledgement by Trustees of receipt of report and adoption of Independent Examiners Report.
I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities. I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022.
Signed.
25[th] July 2022
Remus Sawyerr Secretary
Rhys Dear Treasurer
Rhys Dear treasurer@woodfallsband.com
Charity Commission Annual Report Year Ending 31.12.20
I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities.
I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022.
Best regards,
Rhys Dear
Treasurer, The Woodfalls Band
Mobile: 07395 040608
Website: www.woodfallsband.com
Registered Charity Number: 1179252
Andrew Ashworth – Trustee
Andrew Ashworth andrewashworth3019@gmail.com
Charity Commission Annual Report Year Ending 31.12.20
I acknowledge the receipt of the Trustees Report for the year ending 31st December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities.
I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022.
Regards
Andrew Ashworth
Paul Street – Chair and Trustee
From: Paul Street p.street@dormobile.co.uk Sent: 29 July 2022 13:26 To: remus.sawyerr@btinternet.com Subject: Re: Charity Commission Annual Report Year Ending 31.12.20
Page | 8
Thanks Remus all confirmed
Paul Street
Dormobile
Sent from my iPhone
On 25 Jul 2022, at 22:01, remus.sawyerr@btinternet.com wrote:
Please read attached and confirm the following by copying text below in an email to me with a signature/name attached ASAP . Thanks.
I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities.
I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022.
If you note any errors please let me know asap.
Regards,
Remus A Sawyerr
Paul Williams – Trustee
PAUL WILLIAMS Williams paulvwilliams@btinternet.com
Re: Charity Commission Annual Report Year Ending 31.12.20
I acknowledge the receipt of the Trustees Report for the year ending 31st December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities.
I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022.
Paul Williams
Andy Wareham – Committee Member Non-Trustee
From: Andy Wareham andywarehammusic@gmail.com Sent: 29 July 2022 15:13
To: Remus Sawyerr remus.sawyerr@btinternet.com Subject: Re: Charity Commission Annual Report Year Ending 31.12.20
Dear Remus,
I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities.
I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022.
Kind Regards,
Andy Wareham
Page | 9
Charity Number 1179252
Woodfalls Band
Annual Accounts
For the Period ended 31st December 2020
Prepared by : Amanda Garnett ~~ACMA CGMA~~
Forest Edge Accountancy Ltd 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG
Woodfalls Band Annual Accounts Contents
| Page | |
|---|---|
| Charity Information | 1 |
| Independent Examiner's Report | 2 |
| Profit and Loss account | 3 |
| Balance Sheet | 4 |
| Fixed Assets | 5 |
Woodfalls Band Charity Information
Trustees:
Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams
Chair
Paul Street
Treasurer Rhys Dear
Business Address
Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT
Charity number 1179252
1
Woodfalls Band Independent Examiner's Report
Independent examiner's report to the Trustees of Woodfalls Band
I report on the accounts of the charity for the period ended 31st December 2020, which are set out on pages 3 to 5.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
(a) examine the accounts under section 145 of the 2011 Act;
(b) to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145 (5)(b) of the 2011 Act;
(c) to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(I) which gives me reasonable cause to believe that, in any material respect, the requirements:
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
(II) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Amanda Garnett ACMA FCMA Forest Edge Accountancy Ltd Chartered Accountant 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG
Date 8th February 2022
2
Woodfalls Band Income and Expenditure Account For the Period ended 31st December 2020
| INCOME GENERATED: Concerts Sponsorship Donations Flat 1 Bedsit Flat 1 Electricity Sales of CDs Contests Accommodation Sale of Instruments Sale of Uniform Misc Income Government Grants Total Income Generated EXPENDITURE: Water Light/Heat Insurance Band Hall Maintenance Motor Expenses Conductors Music Contests Accommodation Concerts Instrument Repairs Players Expenses Uniforms Production of CD Instrument Purchases Agency Fees Donations to Charity Misc Expenses HMRC VAT Depreciation Total Expenditure NET MOVEMENT IN FUNDS |
2020 £ - 30,000 776 5,400 4,500 210 234 488 - 3,716 164 - 11,801 57,289 204 - 630 278 - 9,225 131 5,780 - 59 - 980 - - 4,460 1,166 18 876 3,655 674 28,136 29,153 |
18 Months 2019 £ 4,337 54,000 3,122 5,894 7,101 553 1,050 3,252 3,555 2,400 1,416 1,142 - 87,822 |
|---|---|---|
| 932 475 1,066 5,207 173 28,800 251 8,019 6,060 2,067 - 5,879 3,768 4,350 - 470 - 1,111 5,937 899 75,464 |
||
| 12,358 |
3
Woodfalls Band Balance Sheet For the Period ended 31st December 2020
| 18 Months | |||||
|---|---|---|---|---|---|
| 2020 | 2019 | ||||
| £ | £ | ||||
| Fixed assets | 1 | ||||
| Instruments | 2,022 | 2,696 | |||
| 2,022 | 2,696 | ||||
| Current assets | |||||
| Jacket Deposits | 200 | 200 | |||
| Cash at bank and in hand | 63,101 | 33,983 | |||
| 63,301 | 34,183 | ||||
| Creditors: amounts falling | |||||
| due within one year | (1,461) | (2,170) | |||
| Net Current Assets | 61,840 | 32,013 | |||
| Net Assets | 63,862 | 34,709 | |||
| Funds | 2 | ||||
| Funds Brought Forward | 34,709 | 22,351 | |||
| Movement in year | 29,153 | 12,358 | |||
| Total Funds | 63,862 | 34,709 |
Approved by the Board of Trustees on …............................ and signed by:
Rhys Dear, Treasurer
Paul Street, Chairman
4
Woodfalls Band Fixed Assets For the Period ended 31st December 2020
1 Tangible fixed assets
| Cost At 18 July 2018 Additions Disposals At 31 December 2019 Depreciation At 18 July 2018 Additions On disposals At 31 December 2019 Net book value At 31 December 2019 At 31 December 2020 |
Instruments £ 3,595 - - 3,595 899 674 - 1,573 2,022 2,696 |
Total £ 3,595 - - 3,595 |
|---|---|---|
| 899 674 - 1,573 |
||
| 2,022 | ||
| 2,696 |
5
Charity Number 1179252
Woodfalls Band
Annual Accounts
For the Period ended 31st December 2020
Prepared by : Amanda Garnett ~~ACMA CGMA~~
Forest Edge Accountancy Ltd 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG
Woodfalls Band Annual Accounts Contents
| Page | |
|---|---|
| Charity Information | 1 |
| Independent Examiner's Report | 2 |
| Profit and Loss account | 3 |
| Balance Sheet | 4 |
| Fixed Assets | 5 |
Woodfalls Band Charity Information
Trustees:
Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams
Chair
Paul Street
Treasurer Rhys Dear
Business Address
Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT
Charity number 1179252
1
Woodfalls Band Independent Examiner's Report
Independent examiner's report to the Trustees of Woodfalls Band
I report on the accounts of the charity for the period ended 31st December 2020, which are set out on pages 3 to 5.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
(a) examine the accounts under section 145 of the 2011 Act;
(b) to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145 (5)(b) of the 2011 Act;
(c) to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(I) which gives me reasonable cause to believe that, in any material respect, the requirements:
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
(II) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Amanda Garnett ACMA FCMA Forest Edge Accountancy Ltd Chartered Accountant 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG
Date 8th February 2022
2
Woodfalls Band Income and Expenditure Account For the Period ended 31st December 2020
| INCOME GENERATED: Concerts Sponsorship Donations Flat 1 Bedsit Flat 1 Electricity Sales of CDs Contests Accommodation Sale of Instruments Sale of Uniform Misc Income Government Grants Total Income Generated EXPENDITURE: Water Light/Heat Insurance Band Hall Maintenance Motor Expenses Conductors Music Contests Accommodation Concerts Instrument Repairs Players Expenses Uniforms Production of CD Instrument Purchases Agency Fees Donations to Charity Misc Expenses HMRC VAT Depreciation Total Expenditure NET MOVEMENT IN FUNDS |
2020 £ - 30,000 776 5,400 4,500 210 234 488 - 3,716 164 - 11,801 57,289 204 - 630 278 - 9,225 131 5,780 - 59 - 980 - - 4,460 1,166 18 876 3,655 674 28,136 29,153 |
18 Months 2019 £ 4,337 54,000 3,122 5,894 7,101 553 1,050 3,252 3,555 2,400 1,416 1,142 - 87,822 |
|---|---|---|
| 932 475 1,066 5,207 173 28,800 251 8,019 6,060 2,067 - 5,879 3,768 4,350 - 470 - 1,111 5,937 899 75,464 |
||
| 12,358 |
3
Woodfalls Band Balance Sheet For the Period ended 31st December 2020
| 18 Months | |||||
|---|---|---|---|---|---|
| 2020 | 2019 | ||||
| £ | £ | ||||
| Fixed assets | 1 | ||||
| Instruments | 2,022 | 2,696 | |||
| 2,022 | 2,696 | ||||
| Current assets | |||||
| Jacket Deposits | 200 | 200 | |||
| Cash at bank and in hand | 63,101 | 33,983 | |||
| 63,301 | 34,183 | ||||
| Creditors: amounts falling | |||||
| due within one year | (1,461) | (2,170) | |||
| Net Current Assets | 61,840 | 32,013 | |||
| Net Assets | 63,862 | 34,709 | |||
| Funds | 2 | ||||
| Funds Brought Forward | 34,709 | 22,351 | |||
| Movement in year | 29,153 | 12,358 | |||
| Total Funds | 63,862 | 34,709 |
Approved by the Board of Trustees on …............................ and signed by:
Rhys Dear, Treasurer
Paul Street, Chairman
4
Woodfalls Band Fixed Assets For the Period ended 31st December 2020
1 Tangible fixed assets
| Cost At 18 July 2018 Additions Disposals At 31 December 2019 Depreciation At 18 July 2018 Additions On disposals At 31 December 2019 Net book value At 31 December 2019 At 31 December 2020 |
Instruments £ 3,595 - - 3,595 899 674 - 1,573 2,022 2,696 |
Total £ 3,595 - - 3,595 |
|---|---|---|
| 899 674 - 1,573 |
||
| 2,022 | ||
| 2,696 |
5