## **The Woodfalls Band** ## **Registered Charity Number 1179252 Annual Report** **For The Year Ended 31 December 2020** ## **Contents** ||Page| |---|---| |Trustees and Advisors|3| |Trustees' Responsibilities|4| |Annual Report and Accounts for the year to
31 December 2020|5| |Independent Examiner's Report
(Cover only File attached separately)|7| |Acknowledgement by Trustees of receipt of
report and adoption of Independent
Examiners Report.|8| ## **Trustees and Advisors** ## **Trustees:** Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams ## **Chair** Paul Street **Treasurer** Rhys Dear **Committee – non-trustee** Andy Wareham ## **Business Address** Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT **Charity number** 1179252 Page | 3 ## **Trustees' Responsibilities** The accounts are the responsibility of the Trustees. The Trustees have supervised the preparation of the accounts and have agreed suitable accounting policies, to be applied consistently, making any estimates and judgements on a prudent and reasonable basis. The Trustees also have a general responsibility for ensuring that adequate accounting records are kept and for taking such steps as are reasonably open to them to safeguard the assets of the scheme and to prevent and detect fraud and other irregularities, and are required to act in accordance with the constitution and rules of the charity, within the framework of the law; act prudently, conscientiously and honestly, and with the utmost good faith; act in the best interests of the members and beneficiaries of the charity and strike a fair balance between the interests of the different classes of beneficiary and take advice on technical matters and any other matters which are not understood. Page | 4 ## **The Woodfalls Band** ## **Annual Report and Accounts for the year to 31 December 2020** ## **Structure, governance and management** The charity, which is a non-incorporated organisation, is governed by a constitution which was adopted 22 February 2015 The Trustees throughout the year were: Chairman: Remus Sawyerr Secretary: Rosie Randell Treasurer: Nicky Reid Committee Members/Trustees: Paul Williams & Sam Atherton. Trustees are appointed or reappointed annually at the Annual General Meeting usually held in the summer months. They are elected from the charity's membership. ## **Objectives** The Objectives of The Woodfalls Band are: Helping to continue the existence and development of the brass band movement through dedicated rehearsals, performances in concerts, competitions, recordings and other related activities Musician development through teaching and mentoring, and the provision of facilities and instruments Supporting the fundraising efforts of other charities through live performance. ## **Activities** 2020 saw a much-restricted range of activities limited by nationally imposed restrictions as a result of the pandemic. Some online activities were pursued including quizzes, online rehearsals and presentations by leading Brass Band luminaries. Some players were not able to or chose not to engage online, as the year progressed. Some players chose not to continue their membership. Therefore, some activities had low attendance but some guest speakers drew up to 100 participants. These were opened beyond the immediate band members. ## **Contesting** Two contests entered this year in January and march. Contest ceased nationally after the end of March. ## **Concerts/Engagements** The Band was unable to fulfil any concert engagements owing to the pandemic. Page | 5 ## **Musical Directors/Conductors** Dr Robert Childs continued as The Band’s professional Music Director and supported the vast majority of The Band’s online activities. ## **Brief statement of the charity's policy on reserves** The Woodfalls Band are fortunate to have sponsorship that meets some of its ongoing costs, especially that of the professional Music Director. The Trustees are mindful that this may cease at any given moment and would, in the current climate may be difficult to replace. The cost of maintenance and improvement of the Bandhall, purchase of new instruments, instrument repair and maintenance as well as the day to day running costs of The Band – including concert promotion – would be legitimate expenditure for the charity’s reserves. ## **Reporting Serious Incidents** The trustees declare that there are no serious incidents or other matters relating to our charity over the financial period to 31 December 2020 that should have been brought to The Charity Commission's attention. ## **Declaration** The trustees have approved the report above. Signed on behalf of the Trustees. R A Sawyerr (Secretary) Date 25[th] July 2022 Page | 6 117 Woodfalls Band Annual Accounts For th• P•rlod •nd•d 31 st D•c•mb•r 2020 FLY•*t Edg• AcctyJr*arty Ltd 2 Appl•tr•• Ck¥ SP5 2JG Pagel 7 ## **Acknowledgement by Trustees of receipt of report and adoption of Independent Examiners Report.** I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities. I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022. Signed. 25[th] July 2022 Remus Sawyerr Secretary ## _Rhys Dear Treasurer_ Rhys Dear treasurer@woodfallsband.com Charity Commission Annual Report Year Ending 31.12.20 I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities. I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022. Best regards, ## **Rhys Dear** Treasurer, The Woodfalls Band _Mobile:_ 07395 040608 _Website:_ www.woodfallsband.com _Registered Charity Number:_ 1179252 _Andrew Ashworth – Trustee_ Andrew Ashworth andrewashworth3019@gmail.com Charity Commission Annual Report Year Ending 31.12.20 I acknowledge the receipt of the Trustees Report for the year ending 31st December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities. I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022. Regards Andrew Ashworth ## _Paul Street – Chair and Trustee_ **From:** Paul Street **Sent:** 29 July 2022 13:26 **To:** remus.sawyerr@btinternet.com **Subject:** Re: Charity Commission Annual Report Year Ending 31.12.20 Page | 8 Thanks Remus all confirmed Paul Street Dormobile Sent from my iPhone ## On 25 Jul 2022, at 22:01, remus.sawyerr@btinternet.com wrote: ## Please read attached and confirm the following by copying text below in an email to me with a signature/name attached **ASAP** . Thanks. I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities. I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022. If you note any errors please let me know asap. _Regards,_ _Remus A Sawyerr_ ## _Paul Williams – Trustee_ ## PAUL WILLIAMS Williams paulvwilliams@btinternet.com Re: Charity Commission Annual Report Year Ending 31.12.20 I acknowledge the receipt of the Trustees Report for the year ending 31st December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities. I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022. Paul Williams ## _Andy Wareham – Committee Member Non-Trustee_ **From:** Andy Wareham **Sent:** 29 July 2022 15:13 **To:** Remus Sawyerr **Subject:** Re: Charity Commission Annual Report Year Ending 31.12.20 ## Dear Remus, I acknowledge the receipt of the Trustees Report for the year ending 31[st] December 2020. I confirm that it reflects an accurate account of The Woodfalls Band’s activities. I confirm that I approve the adoption of the Independent Examiners’ Report dated 08.02.2022. Kind Regards, Andy Wareham Page | 9 Charity Number 1179252 ## **Woodfalls Band** **Annual Accounts** ## **For the Period ended 31st December 2020** ## **Prepared by : Amanda Garnett** ~~**ACMA CGMA**~~ **Forest Edge Accountancy Ltd 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG** **Woodfalls Band Annual Accounts Contents** ||**Page**| |---|---| |Charity Information|1| |Independent Examiner's Report|2| |Profit and Loss account|3| |Balance Sheet|4| |Fixed Assets|5| ## **Woodfalls Band Charity Information** ## **Trustees:** Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams ## **Chair** Paul Street **Treasurer** Rhys Dear ## **Business Address** Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT **Charity number** 1179252 1 ## **Woodfalls Band Independent Examiner's Report** ## **Independent examiner's report to the Trustees of Woodfalls Band** I report on the accounts of the charity for the period ended 31st December 2020, which are set out on pages 3 to 5. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: (a) examine the accounts under section 145 of the 2011 Act; (b) to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145 (5)(b) of the 2011 Act; (c) to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (I) which gives me reasonable cause to believe that, in any material respect, the requirements: (a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or (II) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Amanda Garnett ACMA FCMA Forest Edge Accountancy Ltd Chartered Accountant 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG Date 8th February 2022 2 ## **Woodfalls Band Income and Expenditure Account For the Period ended 31st December 2020** |**INCOME GENERATED:**
Concerts
Sponsorship
Donations
Flat 1
Bedsit
Flat 1 Electricity
Sales of CDs
Contests
Accommodation
Sale of Instruments
Sale of Uniform
Misc Income
Government Grants
**Total Income Generated**
**EXPENDITURE:**
Water
Light/Heat
Insurance
Band Hall Maintenance
Motor Expenses
Conductors
Music
Contests
Accommodation
Concerts
Instrument Repairs
Players Expenses
Uniforms
Production of CD
Instrument Purchases
Agency Fees
Donations to Charity
Misc Expenses
HMRC VAT
Depreciation
**Total Expenditure**
**NET MOVEMENT IN FUNDS**|**2020**
**£**
-
30,000
776
5,400
4,500
210
234
488
-
3,716
164
-
11,801
**57,289**
204
-
630
278
-
9,225
131
5,780
-
59
-
980
-
-
4,460
1,166
18
876
3,655
674
**28,136**
**29,153**|**_18 Months_**
**_2019_**
**£**
4,337
54,000
3,122
5,894
7,101
553
1,050
3,252
3,555
2,400
1,416
1,142
-
**87,822**| |---|---|---| |||932
475
1,066
5,207
173
28,800
251
8,019
6,060
2,067
-
5,879
3,768
4,350
-
470
-
1,111
5,937
899
**75,464**| |||**12,358**| 3 ## **Woodfalls Band Balance Sheet For the Period ended 31st December 2020** ||||||**_18 Months_**| |---|---|---|---|---|---| ||||**2020**||**_2019_**| ||||**£**||**£**| |**Fixed assets**|1||||| |Instruments||2,022||2,696|| ||||2,022||2,696| |**Current assets**|||||| |Jacket Deposits||200||200|| |Cash at bank and in hand||63,101||33,983|| |||63,301||34,183|| |**Creditors: amounts falling**|||||| |**due within one year**||(1,461)||(2,170)|| |**Net Current Assets**|||61,840||32,013| |**Net Assets**|||**63,862**||**34,709**| |**Funds**|2||||| |Funds Brought Forward|||34,709||22,351| |Movement in year|||29,153||12,358| |Total Funds|||**63,862**||**34,709**| Approved by the Board of Trustees on …............................ and signed by: Rhys Dear, Treasurer Paul Street, Chairman 4 ## **Woodfalls Band Fixed Assets For the Period ended 31st December 2020** ## **1 Tangible fixed assets** |**Cost**
At 18 July 2018
Additions
Disposals
At 31 December 2019
**Depreciation**
At 18 July 2018
Additions
On disposals
At 31 December 2019
**Net book value**
**At 31 December 2019**
At 31 December 2020|**Instruments**
**£**
3,595
-
-
3,595
899
674
-
1,573
**2,022**
2,696|**Total**
**£**
3,595
-
-
3,595| |---|---|---| |||899
674
-
1,573| |||**2,022**| |||2,696| 5 Charity Number 1179252 ## **Woodfalls Band** **Annual Accounts** ## **For the Period ended 31st December 2020** ## **Prepared by : Amanda Garnett** ~~**ACMA CGMA**~~ **Forest Edge Accountancy Ltd 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG** **Woodfalls Band Annual Accounts Contents** ||**Page**| |---|---| |Charity Information|1| |Independent Examiner's Report|2| |Profit and Loss account|3| |Balance Sheet|4| |Fixed Assets|5| ## **Woodfalls Band Charity Information** ## **Trustees:** Remus Sawyerr Andrew Ashworth Rhys Dear Paul Williams ## **Chair** Paul Street **Treasurer** Rhys Dear ## **Business Address** Woodfalls Band Hall Vale Road Woodfalls Salisbury Wiltshire SP5 2LT **Charity number** 1179252 1 ## **Woodfalls Band Independent Examiner's Report** ## **Independent examiner's report to the Trustees of Woodfalls Band** I report on the accounts of the charity for the period ended 31st December 2020, which are set out on pages 3 to 5. ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: (a) examine the accounts under section 145 of the 2011 Act; (b) to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145 (5)(b) of the 2011 Act; (c) to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (I) which gives me reasonable cause to believe that, in any material respect, the requirements: (a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or (II) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Amanda Garnett ACMA FCMA Forest Edge Accountancy Ltd Chartered Accountant 2 Appletree Close Redlynch Salisbury Wiltshire SP5 2JG Date 8th February 2022 2 ## **Woodfalls Band Income and Expenditure Account For the Period ended 31st December 2020** |**INCOME GENERATED:**
Concerts
Sponsorship
Donations
Flat 1
Bedsit
Flat 1 Electricity
Sales of CDs
Contests
Accommodation
Sale of Instruments
Sale of Uniform
Misc Income
Government Grants
**Total Income Generated**
**EXPENDITURE:**
Water
Light/Heat
Insurance
Band Hall Maintenance
Motor Expenses
Conductors
Music
Contests
Accommodation
Concerts
Instrument Repairs
Players Expenses
Uniforms
Production of CD
Instrument Purchases
Agency Fees
Donations to Charity
Misc Expenses
HMRC VAT
Depreciation
**Total Expenditure**
**NET MOVEMENT IN FUNDS**|**2020**
**£**
-
30,000
776
5,400
4,500
210
234
488
-
3,716
164
-
11,801
**57,289**
204
-
630
278
-
9,225
131
5,780
-
59
-
980
-
-
4,460
1,166
18
876
3,655
674
**28,136**
**29,153**|**_18 Months_**
**_2019_**
**£**
4,337
54,000
3,122
5,894
7,101
553
1,050
3,252
3,555
2,400
1,416
1,142
-
**87,822**| |---|---|---| |||932
475
1,066
5,207
173
28,800
251
8,019
6,060
2,067
-
5,879
3,768
4,350
-
470
-
1,111
5,937
899
**75,464**| |||**12,358**| 3 ## **Woodfalls Band Balance Sheet For the Period ended 31st December 2020** ||||||**_18 Months_**| |---|---|---|---|---|---| ||||**2020**||**_2019_**| ||||**£**||**£**| |**Fixed assets**|1||||| |Instruments||2,022||2,696|| ||||2,022||2,696| |**Current assets**|||||| |Jacket Deposits||200||200|| |Cash at bank and in hand||63,101||33,983|| |||63,301||34,183|| |**Creditors: amounts falling**|||||| |**due within one year**||(1,461)||(2,170)|| |**Net Current Assets**|||61,840||32,013| |**Net Assets**|||**63,862**||**34,709**| |**Funds**|2||||| |Funds Brought Forward|||34,709||22,351| |Movement in year|||29,153||12,358| |Total Funds|||**63,862**||**34,709**| Approved by the Board of Trustees on …............................ and signed by: Rhys Dear, Treasurer Paul Street, Chairman 4 ## **Woodfalls Band Fixed Assets For the Period ended 31st December 2020** ## **1 Tangible fixed assets** |**Cost**
At 18 July 2018
Additions
Disposals
At 31 December 2019
**Depreciation**
At 18 July 2018
Additions
On disposals
At 31 December 2019
**Net book value**
**At 31 December 2019**
At 31 December 2020|**Instruments**
**£**
3,595
-
-
3,595
899
674
-
1,573
**2,022**
2,696|**Total**
**£**
3,595
-
-
3,595| |---|---|---| |||899
674
-
1,573| |||**2,022**| |||2,696| 5