Trustees' Annual Report for the period
Period start date Period end date Day1 Month Year Day Month Year From 1 Jan 2025 To 31 Dec 2025
Section A Reference and administration details
Charity name ERWOOD PITSTOP TRUST
Other names charity is known by
Registered charity number (if any) 1179209
Charity's principal address
BRYNAWELON ERWOOD BUILTH WELLS Postcode LD2 3PQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| ALAN PRYCE | CHAIR | |||
| PENNY ROBINSON | TREASURER | |||
| MARGAET EVANS | ||||
| MERYL LEWIS | ||||
| LAURA SHEWRING | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
(NOT APPLICABLE)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Legal and ethical advice on charitable status and operation |
PAVO (Powys Association of Voluntary Organisations) |
Unit 30 Ddole Road Industrial Estate Llandrindod Wells Powys LD1 6DF |
Name of chief executive or names of senior staff members (Optional information) N/A
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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)[CONSTITUTION] How the charity is constituted (eg. trust, association, company)[CHARITABLE INCORPORATED ORGANISATION] Trustee selection methods APPOINTED BY EXISTING TRUSTEES, HAVING REGARD TO (eg. appointed by, elected by) APPROPRIATE SKILLS, KNOWLEDGE AND EXPERIENCE
Additional governance issues (Optional information) N/A
Section C Objectives and activities
The object of the CIO is: The provision of public amenities by providing and maintaining Summary of the objects of the public conveniences in the Erwood geographical area for the public charity set out in its governing benefit. document All Trustees are aware of the guidance on public benefit issued by the Charity Commission, and we make every effort to abide by this in the conduct of our business. For updates on conduct of the charity and running of meetings and so forth we have sought guidance from Powys Association of Voluntary Organisations (PAVO) and/or erred on the side of caution.
Summary of the main activities Meetings are held regularly throughout the year to review the cleanliness and maintenance of the toilets in Erwood. undertaken for the public benefit in relation to these The toilets are open 365 days a year,24/7. The toilets are free to use but objects (include within this there are voluntary donation boxes available. section the statutory declaration that trustees have The Toilets, on the A470, the main North-South trunk road in Wales, is had regard to the guidance issued by the Charity signed and it has an integral bus shelter. It is visited by locals, tourists, and key workers such as members of the NHS and the ‘blue light’ Commission on public benefit) emergency services.
Additional details of objectives and activities (Optional information) N/A
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
In 2025 the Toilets were painted inside and out by a local professional decorator– in detail:
-
The inside ceilings were painted white
-
The entry doors were painted gloss red
-
The moss was removed from the shingled roof
-
The roof shingles were treated with preservative
-
The outside eaves were painted white
-
The facia board to the bus shelter was painted white
-
The wooden safety barrier was painted black.
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Section E Financial review
Brief statement of the While we have no formal reserves policy, with the agreement of all charity’s policy on reserves Trustees, approximately £6000 in reserve in case of accidental damage or vandalism. Generally, the maintenance of a toilet by the local community is greatly appreciated but there has been occasional vandalism and reserves are necessary for these unexpected repairs. Details of any funds materially None in deficit
Further financial review details (Optional information) At the AGM it was agreed to transfer £30,000 to a savings account.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Frank R J Banks Alan Pryce Full name(s) Frank Reginal John Banks Robert Alan Pryce Position (eg Secretary, Chair, etc) Secretary Chair Date 27 January 2026 |
Signature(s) Frank R J Banks Alan Pryce Full name(s) Frank Reginal John Banks Robert Alan Pryce Position (eg Secretary, Chair, etc) Secretary Chair Date 27 January 2026 |
Signature(s) Frank R J Banks Alan Pryce Full name(s) Frank Reginal John Banks Robert Alan Pryce Position (eg Secretary, Chair, etc) Secretary Chair Date 27 January 2026 |
|---|---|---|
| Secretary | Chair | |
| 27 January 2026 | ||
| 27 January 2026 |
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RECEIPTS AND PAYMENTS ACCOUNTS FOR ERWOOD PITSTOP TRUST, CHARITY NUMBER 1179209 FOR THE PERIOD 01/01/25-31/12/25
RECEIPTS
| RECEIPTS | |||
|---|---|---|---|
| Unrestricted funds to the nearest £ (01/01/25to 31/12/2025) |
Last year to the nearest £ (@ 31/12/24) |
||
| Grant – Welsh Government via Powys County Council |
5000 | 5000 | |
| Donatons | 7506 | 7939 | |
| Gif Aid | 1984 | 1393 | |
| Total receipts | 14490 | 14332 | |
| PAYMENTS | |||
| Employee Costs | 2344 | 1750 | |
| Premises Costs | 2904 | 2396 | |
| Repairs and Checks | 1158 | 2057 | |
| CleaningMaterials | 828 | 1049 | |
| Administraton – inc. Legal and Professional | 50 | 50 | |
| Capital Expenditure | 17521 | ||
| Miscellaneous | 17 | ||
| Hire of Hall for meetngs | |||
| Totalpayments | 7285 | 7427 | |
| Net of receipts/payments over theyear | 7205 | 6905 | |
| Cash funds lastyear end | 29398 | 22384 | |
| Cash funds thisyear end | 36624 | 29398 | |
SIGNED ON BEHALF OF ALL THE TRUSTEES:
| SIGNED ON BEHALF OF ALL THE TRUSTEES: | ||
|---|---|---|
| Signature | Print name | Date of approval |
| Penny Robinson | Penny Robinson | 27.01. 2026 |
| Frank R J Banks | Frank Banks | 27.01. 2026 |