## **Trustees' Annual Report for the period** Period start date Period end date Day1 Month Year Day Month Year **From** 1 Jan 2025 **To** 31 Dec 2025 Section A Reference and administration details **Charity name** ERWOOD PITSTOP TRUST **Other names charity is known by** **Registered charity number (if any)** 1179209 **Charity's principal address** BRYNAWELON ERWOOD BUILTH WELLS **Postcode** LD2 3PQ ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||ALAN PRYCE|CHAIR||| ||PENNY ROBINSON|TREASURER||| ||MARGAET EVANS|||| ||MERYL LEWIS|||| ||LAURA SHEWRING|||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** (NOT APPLICABLE) ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |Legal and ethical advice
on charitable status and
operation|PAVO (Powys
Association of
Voluntary
Organisations)|Unit 30
Ddole Road Industrial Estate
Llandrindod Wells
Powys
LD1 6DF| **Name of chief executive or names of senior staff members (Optional information)** N/A March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution)[CONSTITUTION] How the charity is constituted (eg. trust, association, company)[CHARITABLE INCORPORATED ORGANISATION] Trustee selection methods APPOINTED BY EXISTING TRUSTEES, HAVING REGARD TO (eg. appointed by, elected by) APPROPRIATE SKILLS, KNOWLEDGE AND EXPERIENCE ## **Additional governance issues (Optional information)** N/A ## **Section C Objectives and activities** The object of the CIO is: The provision of public amenities by providing and maintaining **Summary of the objects of the** public conveniences in the Erwood geographical area for the public **charity set out in its governing** benefit. **document** All Trustees are aware of the guidance on public benefit issued by the Charity Commission, and we make every effort to abide by this in the conduct of our business. For updates on conduct of the charity and running of meetings and so forth we have sought guidance from Powys Association of Voluntary Organisations (PAVO) and/or erred on the side of caution. **Summary of the main activities** Meetings are held regularly throughout the year to review the cleanliness and maintenance of the toilets in Erwood. **undertaken for the public benefit in relation to these** The toilets are open 365 days a year,24/7. The toilets are free to use but **objects (include within this** there are voluntary donation boxes available. **section the statutory declaration that trustees have** The Toilets, on the A470, the main North-South trunk road in Wales, is **had regard to the guidance issued by the Charity** signed and it has an integral bus shelter. It is visited by locals, tourists, and key workers such as members of the NHS and the ‘blue light’ **Commission on public benefit)** emergency services. **Additional details of objectives and activities (Optional information)** N/A March **2012** **TAR** 2 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** In 2025 the Toilets were painted inside and out by a local professional decorator– in detail: - The inside ceilings were painted white - The entry doors were painted gloss red - The moss was removed from the shingled roof - The roof shingles were treated with preservative - The outside eaves were painted white - The facia board to the bus shelter was painted white - The wooden safety barrier was painted black. March **2012** **TAR** 3 ## **Section E Financial review** **Brief statement of the** While we have no formal reserves policy, with the agreement of all **charity’s policy on reserves** Trustees, approximately £6000 in reserve in case of accidental damage or vandalism. Generally, the maintenance of a toilet by the local community is greatly appreciated but there has been occasional vandalism and reserves are necessary for these unexpected repairs. **Details of any funds materially** None **in deficit** **Further financial review details (Optional information)** At the AGM it was agreed to transfer £30,000 to a savings account. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
Frank R J Banks
Alan Pryce
**Full name(s)**
Frank Reginal John Banks
Robert Alan Pryce
**Position (eg Secretary, Chair,**
**etc)**
Secretary
Chair
**Date**
27 January 2026|**Signature(s)**
Frank R J Banks
Alan Pryce
**Full name(s)**
Frank Reginal John Banks
Robert Alan Pryce
**Position (eg Secretary, Chair,**
**etc)**
Secretary
Chair
**Date**
27 January 2026|**Signature(s)**
Frank R J Banks
Alan Pryce
**Full name(s)**
Frank Reginal John Banks
Robert Alan Pryce
**Position (eg Secretary, Chair,**
**etc)**
Secretary
Chair
**Date**
27 January 2026| |---|---|---| ||Secretary|Chair| ||27 January 2026|| ||27 January 2026|| March **2012** **TAR** 4 ## **RECEIPTS AND PAYMENTS ACCOUNTS FOR ERWOOD PITSTOP TRUST, CHARITY NUMBER 1179209 FOR THE PERIOD 01/01/25-31/12/25** ## **RECEIPTS** |**RECEIPTS**|||| |---|---|---|---| ||Unrestricted funds to
the nearest £
(01/01/25to
31/12/2025)||Last year to the nearest
£
(@ 31/12/24)| |Grant – Welsh Government via Powys County
Council|5000||5000| |Donatons|7506||7939| |Gif Aid|1984||1393| ||||| ||||| ||||| ||||| ||||| |**Total receipts**|**14490**||**14332**| |**PAYMENTS**|||| |Employee Costs||2344|1750| |Premises Costs||2904|2396| |Repairs and Checks||1158|2057| |CleaningMaterials||828|1049| |Administraton – inc. Legal and Professional||50|50| |Capital Expenditure|||17521| |Miscellaneous|||17| |Hire of Hall for meetngs|||| ||||| |**Totalpayments**||**7285**|**7427**| ||||| |**Net of receipts/payments over theyear**||**7205**|**6905**| ||||| |**Cash funds lastyear end**|**29398**||**22384**| |**Cash funds thisyear end**|**36624**||**29398**| ||||| ||||| ||||| ||||| ||||| ||||| ## **SIGNED ON BEHALF OF ALL THE TRUSTEES:** |**SIGNED ON BEHALF OF ALL THE TRUSTEES:**||| |---|---|---| |**Signature**|**Print name**|**Date of approval**| |Penny Robinson|Penny Robinson|27.01. 2026| |Frank R J Banks|Frank Banks|27.01. 2026|