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2024-12-31-accounts

Trustees’ Annual Report for the period

From 1 January 2024 To 31 December 2024

Charity name: Holyport Community Trust

Charity registration number: 1179097

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity’s objective is to provide or
assist in providing facilities for recreation
and other leisure-time occupation for the
inhabitants of Holyport (and its immediate
vicinity) in the interests of social welfare
with the object of improving the welfare
for said inhabitants and reducing social
isolation.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The activities of the charity include hiring
out the village hall to various local residents
and groups at subsidised rates , managing
a children’s playground, hiring out the
tennis court and running an annual fair on
Holyport Village Green. The Hall is also
rented at commercial rates to individuals
and to organisations outside the area,
which further supports its activities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity has provided hall hire for
various local residents and groups at
subsidised affordable rates. The Hall was
also rented at commercial rates to
individuals and to organisations outside the
area.
The tennis court was refurbished and dual-
marked for pickleball and hired out.
The annual Village Fair returned to the
village green and was a great success.
This year’s Fair ended with a profit of over
£21K.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity generated income of £87,315
during the period and incurred expenses of
£80,788. A large portion of the cost was as
a result of a significant increase in heating
and electricity costs.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity holds sufficient reserves to
ensure main operations can continue for 6
months, subject to heating requirements.
For 2024 this was £23,000 for operational
costs and £5,000 for general maintenance.
The trustees review the required levels on
an annual basis.
Amount of reserves held Para 1.22 The charity held £111,183 of cash reserves
at the period end. The charity has two
designated funds, a Major Projects fund
and a Tennis Court fund. The proceeds of
the annual Fair, minus expenses are
designated to the Major Projects fund and
the proceeds from the hire of the Tennis
Court are designated to the Tennis Court
Fund. At the end of the period the charity
held cash reserves of £111,183 which
included £Nil Major Projects Fund, £1,290
Tennis Court Fund.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46

Structure, Governance and Management

Description of charity’s
trusts:		 Foundation CIO
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed at the AGM. There
must be a minimum of 7 and no more than
28 - 14 elected members, 9 Representative
members (appointed by named local
organisations) and not more than 5 co-
opted members.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Trustees receive the Trustee Roles and
Responsibilities document.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Holyport Community Trust
Other name the charity uses
Registered charity number 1179097
Charity’s principal address Money Row Green
Holyport
Maidenhead
SL6 2NA

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name* Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
David Coppinger Treasurer 1/1/2024 – 16/5/2024
Mike Dyde Chairman 1/1/2024 – 16/5/2024
Marilyn Coppinger
Gill Hudson
Karen Kelly 1/1/2024 – 16/5/2024
Efimia Marinos Secretary
Marysia Stone 1/1/2024 – 17/12/2024
Derek Wilson BrayParish Council
Melanie Campbell Chairman Appointed 16/5/2024
KellyWillcox Treasurer Appointed 16/5/2024
Louvaine Keen Appointed 16/5/2024
James Camplin Appointed 16/5/2024
Louise Braddick Appointed 16/5/2024
Chris Day Appointed 16/5/2024
Gill Peckham Appointed 16/5/2024
David Coppinger*

*David Coppinger resigned as treasurer on 16 May 2024, but remained as trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Independent
Examiner
Warner Wilde		 4 Marigold Drive, Bisley, GU24 9SF

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s Full name(s) Position (eg Secretsry. Chair. etc) Melanie Campbell Chair Kelly Wllo)x Treasurer Date 261gi 2S

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Charity Name
Holyport Community Trust		 Charity Name
Holyport Community Trust		 Charity Name
Holyport Community Trust
31 December 2024 Charity no
(if any)		 1179097
1 -2
(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:

 10/04/2025
Linda Dunford
FCCA
14 Marigold Drive
Bisley
GU24 9SF

October 2018

1

IER

��le�gA�i���!?�IHolyport Community Trust

��le�gA�i���!?� IHolyport Community Trust
IB
.-------
-R_e_c_e--;i P,....t_s_a_n_d_..a,p_a.:..y_m_e_n_t_s_a c_,c,-o_u_n ts---.
CC16a
For the period
To
from
0110112024
31/12/2024
Section A Receipts and payments
A1 Receipts
Hall Lettings
Tennis Court Hire
Interest Receive<!
Donations and Grants
Sales
Fair Income
Damage Deposits Received
Short term loan
Other Income
Sub total (Gross income for
AR)

Unrestricted
funds
to the nearest
£
37,412
1,721
2,027
10,410
45
30,910
250
1,000
237
14,012		 Restricted
funds
to the nearest £
.
.
.
7,50 .
.
.
.
7,50
Endowment
funds
to the nearest £		 Total funds
to the nearest £
37.412
1,721
2,027
17,110
45
30.110
250
1 000
237
11,512
Last year
to the nearest £
34,966
825
1,710
26,032
312
7,164
7,564.
.
78,573
A2. Asset and investment sales,
(see table).
.
Sub total .-
Total receipts j
84,012ii		 _1,500_I .. I______ ·.. I I
11,s12j.,j ____
1a_,S1_3.j
A3 Payments
General & Water Rates
Gas & Electricity
Refuse collection
Cleaning
General Maintenance
Grounds Maintenance
Insurance
Telephone		 205
11,859
4,486
6,971
5,510
5,012
3,631
693		 .
8,021
.
.
.
.		 205
19,880
4,486
8,971
5,510
5,012
3,831
113		 320
18,516
4,365
6,397
3,535
17,216
3,047
591
Administrative Expenses 7,737 . 7,737 6,248
Advertising
Donations
New Hall Expenditure
Website & I.T.
Legal and Professional fees
Accounts Prep and Independent
Examination
Damage Deposits Refunded
Events
Subscriptions & Licenses
Playground refurbishment project
Building refurbishment project
Other Expenditure
Sub total		 .
2,012.
50
648
4,460
720
.
8,523
3,242
.
.
340
15,118		 .
.
..
.
.
.
..
6,897.
.
14,118		 - 2,012
-
500
148
4,480
720
-
8,523
3,242
8,897
.
340
80,787		 2,655
.
330
953
.
690
7,764
1,563
964
53,767
128,921
A4 Asset and investment
purchases, (see table)
Fixtures & Fittings
Office Equipment
Sub total
Total payments
j		 .
.-
:11

ss.asgi .. I_____ _
_14,91a_i i		 :11
-I I
:IS
ao,mI I
12a,921I
Net of receiptsl(payments)
AS Transfers between funds		 , ___ 1a.1_43-1 - 7,418. .
50,348
.
AS Cash funds last year end 83,215 17,243 150,806
Cash funds this year end
CCXX R1 accounts (SS)		 .. ____1_01 ..
,35
**__.8 **		 9,825 100,458
01/04/2025

Section B Statement of assets and liabilities at the end of the period

Categories
81 Cash funds
82 Other monetary assets
83 Investment assets
84 Assets retained for the
charity's own use
BS Liabilities
Signe by one or two trstees on
behalf of all the trustees
CCX R2 accounts (SS)		 Details
Lloyds Curent Acount
Lloyds Bokings Acunt
Lloyds Savings Aount
Llods Refrb Acunt
Float
Lloyds Tennis Cour Funds
COIF Savings
Fair Acnt
Unity Bokings
Unity Current
Unity Fair
Total cash funds
(agree bal w11 reiplS and payments
ant(,))
Details
Details
Details
Pavillion
Hall Buildings and Gronds
Hall Chairs
Cinema Equipment
Range Coker
60 Chairs
Tabes
Meeting rom chairs
Storage OJpbards
Fridge
Optoma Projector
~~11~~
Unrestricted
funds
to noarest £
822
460
4,984
27,894
269
1,290
28,471
30,85
5,514
50
750
101,358
Unrestricted
funds
to nearst£
Fund to which11
~~11~~--�,�,.~~11~~
Fund to which
asset bolonas
Fund to which
Resticed
funds
to nearest£
~~.~~
.
.
9,825
.
.
.
.
.
.
9,825
Restricted
funds
to nearest£
Cost (optional)
Cost (optional)
13,30
57,820
3,459
3,242
1,019
4,64
1,4
262
1,34
539
616
Aount due
1~~1~~
Endowment
funds
to nearest£
Endowment
funds
to nearest£
Current value
~~II�~~
Current value
(optional)
~~.~~
~~.~~
65
36
135
15
When due
1-
•-
s-~~1 ~~l�BB
Signature
Print Name
Melanie Camobll
Kelly Willcox
Date of
aooroval
08/04/25
01/04/2025
08/04/25		 Details
Lloyds Curent Acount
Lloyds Bokings Acunt
Lloyds Savings Aount
Llods Refrb Acunt
Float
Lloyds Tennis Cour Funds
COIF Savings
Fair Acnt
Unity Bokings
Unity Current
Unity Fair
Total cash funds
(agree bal w11 reiplS and payments
ant(,))
Details
Details
Details
Pavillion
Hall Buildings and Gronds
Hall Chairs
Cinema Equipment
Range Coker
60 Chairs
Tabes
Meeting rom chairs
Storage OJpbards
Fridge
Optoma Projector
~~11~~
Unrestricted
funds
to noarest £
822
460
4,984
27,894
269
1,290
28,471
30,85
5,514
50
750
101,358
Unrestricted
funds
to nearst£
Fund to which11
~~11~~--�,�,.~~11~~
Fund to which
asset bolonas
Fund to which
Resticed
funds
to nearest£
~~.~~
.
.
9,825
.
.
.
.
.
.
9,825
Restricted
funds
to nearest£
Cost (optional)
Cost (optional)
13,30
57,820
3,459
3,242
1,019
4,64
1,4
262
1,34
539
616
Aount due
1~~1~~
Endowment
funds
to nearest£
Endowment
funds
to nearest£
Current value
~~II�~~
Current value
(optional)
~~.~~
~~.~~
65
36
135
15
When due
1-
•-
s-~~1 ~~l�BB
Signature
Print Name
Melanie Camobll
Kelly Willcox
Date of
aooroval
08/04/25
01/04/2025
08/04/25		 Details
Lloyds Curent Acount
Lloyds Bokings Acunt
Lloyds Savings Aount
Llods Refrb Acunt
Float
Lloyds Tennis Cour Funds
COIF Savings
Fair Acnt
Unity Bokings
Unity Current
Unity Fair
Total cash funds
(agree bal w11 reiplS and payments
ant(,))
Details
Details
Details
Pavillion
Hall Buildings and Gronds
Hall Chairs
Cinema Equipment
Range Coker
60 Chairs
Tabes
Meeting rom chairs
Storage OJpbards
Fridge
Optoma Projector
~~11~~
Unrestricted
funds
to noarest £
822
460
4,984
27,894
269
1,290
28,471
30,85
5,514
50
750
101,358
Unrestricted
funds
to nearst£
Fund to which11
~~11~~--�,�,.~~11~~
Fund to which
asset bolonas
Fund to which
Resticed
funds
to nearest£
~~.~~
.
.
9,825
.
.
.
.
.
.
9,825
Restricted
funds
to nearest£
Cost (optional)
Cost (optional)
13,30
57,820
3,459
3,242
1,019
4,64
1,4
262
1,34
539
616
Aount due
1~~1~~
Endowment
funds
to nearest£
Endowment
funds
to nearest£
Current value
~~II�~~
Current value
(optional)
~~.~~
~~.~~
65
36
135
15
When due
1-
•-
s-~~1 ~~l�BB
Signature
Print Name
Melanie Camobll
Kelly Willcox
Date of
aooroval
08/04/25
01/04/2025
08/04/25
Details
Fund to which
asset bolonas
Pavillion
 13,30
Hall Buildings and Gronds 57,820
Hall Chairs 3,459
Cinema Equipment
 3,242
Range Coker 1,019
60 Chairs
 4,64
Tabes
 **1,4 **
Meeting rom chairs
 262
1,34
539
616
Storage OJpbards
Fridge
Optoma Projector
1-
•-
s-~~1 ~~
Signature