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2022-12-31-accounts

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Trustees’ Annual Report for the period

From 1 January 2022 To 31 December 2022

Charity name: Holyport Community Trust

Charity registration number: 1179097

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The charity’s object is to provide or assist
in providing for the inhabitants of
Holyport (and its immediate vicinity)
facilities for recreation and other leisure-
time occupation in the interests of social
welfare with the object of improving the
conditions of life for said inhabitants.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The activities of the charity include hiring
out the village hall to various local residents
and groups at subsidised rates they can
afford and running an annual fair on
Holyport Village Green. The Hall is also
rented at commercial rates to individuals
and to organisations outside the area,
which further supports its activities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38
Other

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity has provided hall hire for
various local residents and groups at
subsidised rates they can afford. The Hall
was also rented at commercial rates to
individuals and to organisations outside the
area.
The annual village fair returned on a
reduced scale to limit costs and to avoid
clashing with other Platinum Parties taking
place

Additional information (optional) You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity generated income of £47,998,
and received £108,590 in restricted
donations during the period and incurred
expenses of £118,303. The extensive costs
were due to refurbishment of the
playground (from restricted funds).
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The charity holds sufficient reserves to
ensure main operations can continue for 6
months, which for 2022 was £23,000, and
to cover general maintenance, unexpected
repairs and increasing overhead costs. The
trustees review the required levels on an
annual basis.
Amount of reserves held Para 1.22 The charity held £150,806 of cash reserves
at the period end. The charity has two
designated funds, a Major Projects fund
and a Tennis Court fund. The proceeds of
the annual Fair, minus expenses are
designated to the Major Projects fund and
the proceeds from the hire of the Tennis
Court are designated to the Tennis Court
Fund. At the end of the period the charity
held cash reserves of £150,806 which
included £Nil Major Projects Fund, £14,470
Tennis Court Fund.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Structure, Governance and Management

Description of charity’s
trusts:		 Foundation CIO
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed at the AGM. There
must be a minimum of 7 and no more than
28 - 14 elected members, 9 Representative
members (appointed by named local
organisations) and not more than 5 co-
opted members.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Trustees receive the Trustee Roles and
Responsibilities document.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Holyport Community Trust
Other name the charity uses
Registered charity number 1179097
Charity’s principal address Money Row Green
Holyport
Maidenhead
SL6 2NA

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
SandySlattery Treasurer 19/5/2022 – 28/2/2023
Mike Dyde Chairman
Marilyn Coppinger
Gill Hudson
Karen Kelly
Efimia Marinos Secretary Appointed 1/1/2023
Marysia Stone
Derek Wilson
Melanie Campbell Secretary Stepped down as
secretary30/11/2022
David Coppinger Treasurer Appointed 16/2/2023
takingover 1/3/2023
JayFlynn Joined 21/7/2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Independent
Examiner
Warner Wilde		 4 Marigold Drive, Bisley, GU24 9SF
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Mike Dyde David Coppinger

Chair		 Treasurer

7/14/2023

7/14/2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Hotyport Community Trust On accounts for thè year ended 31 December 2022 Charity no (if any) 1179097 Set out on pages I report to the trustees on my examinatK)n of the accounts of the above chartty {'the Trust") for the year ended 3111212021. Responslbllltles and As the charity trustees of the Trusl, you are responsible for the preparatlon ba81s of report of the accounts in accordance with the requirements of the Charrties Act 20111lhe Acri. I report in respect of my examination of the Trusys accounts carried out under seclion 145 of the 2011 Act and in carrying out my examination, I have foll¢)wed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have compL8led my examinalion. I confimi that no material matters have come to my attention in connection with th8 examination which gNes me cause to believe that in, any material respect.. accounting records were not kepl in arxordance with section 130 of the Act or the accounts do not accord with thé attounting records Independent examlneffs statement I have no concems and have com8 across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the ￿untS to be Teached. Slgned: Dats: Name: Frances Wilde Relevant professional quallflcatlon($) or body (If any): FCCA DChA Address: 14 Marigold Drive Bisley GU24 9SF IER October 2018

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Charity Name No (if any)
Holyport Community Trust 1179097
Receipts andpayments accounts CC16a
For the period
from		 01/01/2022
Period start date		 31/12/2022
Period end date
To
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
25,821
1,444
304
15,701
36
- 330
5,022
47,998
-
-
47,998
384
4,678
4,351
7,515
5,832
1,757
2,929
652
4,797
3,041
50
618
798
642
4,872
1,046
1,736
11,626
57,324
2,185
616
2,801
60,125
- 12,127
-
98,701
86,574		 Restricted
funds
to the nearest £
-
-
-
108,590
-
-
108,590
-
-
108,590
-
-
-
-
-
-
-
-
-
-
-
55,446
5,533
60,979
-
-
-
60,979
47,611
-
16,620
64,231		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
25,821
1,444
304
124,291
36
- 330
5,022
156,588		 Last year
to the nearest £
Hall Lettings 25,821 15,835
Tennis Court Hire 1,444 1,541
Interest Received 304 15
Donations andgrants 15,701 30,504
Sales 36 402
Fair Income - 330 330
Damage Deposits Received 5,022 4,200
Sub total(Gross income for
AR)		 47,998 52,827
A2 Asset and investment sales,
(see table).
- -
Sub total - - -
Total receipts
A3 Payments
52,827
General & Water Rates 384 857
Gas & Electricity 4,678 4,877
Refuse collection 4,351 4,027
Cleaning 7,515 5,262
General Maintenance 5,832 1,437
Grounds Maintenance 1,757 3,685
Insurance 2,929 2,841
Telephone 652 578
Administrative Expenses 4,797 2,773
Advertising 3,041 377
Donations 50 -
New Hall Expenditure 618 -
Website & I.T. 798 1,935
Accounts Prep and Independent
Examination		 642 612
Damage Deposits Refunded 4,872 3,750
Events 1,046 358
Subscriptions & Licences 1,736 1,935
Playground refurbishmentproject -
Buildingrefurbishmentproject 11,626 69,475
**Sub total ** 57,324 104,778
A4 Asset and investment
purchases, (see table)
Fixtures &fittings 2,185 5,083
OfficeEquipment 616
**Sub total ** 2,801 5,083
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
109,861
- 12,127 47,611 - 35,484 - 57,034
- - - - -
98,701 16,620 - 115,322 172,356
86,574 64,231 - 150,806 115,322

DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6

Section B Statement of assets and liabilities at the end of the period

Categories
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B4 Assets retained for the
charity’s own use		 60 Chairs
Tables
Details
Details
Pavillion
Details
Hall buildings and Grounds
Hall Chairs
Cinema Equipment
Range Cooker
Lloyds Current Account
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Lloyds Refurb Account
COIF Savings
Petty Cash
Float
Lloyds Tennis Court Funds
Fair Account
Lloyds Bookings Account
Lloyds Savings Account
Signature
Meeting room chairs
Optoma Projector
Storage cupboards
Fridge		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
5,011
-
2,018
13,044
64,231
23,172
-
345
14,470
25,946
2,231
337
-
-
86,574
64,231
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
Fund to which
asset belongs
Cost (optional)
-
Fund to which
asset belongs
Cost (optional)
13,340
57,820
3,459
3,242
1,019
4,664
1,400
262
1,384
539
616
-
Fund to which
liability relates
Amount due
(optional)
-
Print Name
Mike Dyde
David Coppinger		 Endowment
funds
to nearest £
-
-
-
OK
Endowment
funds
to nearest £
-
Current value
(optional)
-
Current value
(optional)
-
-
-
509
2,332
700
196
1,038
404
462
-
When due
(optional)
Date of
approval
7/14/2023
7/14/2023

Signed by one or two trustees on behalf of all the trustees