DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Trustees’ Annual Report for the period** **From 1 January 2022 To 31 December 2022** **Charity name: Holyport Community Trust** **Charity registration number: 1179097** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity’s object is to provide or assist
in providing for the inhabitants of
Holyport (and its immediate vicinity)
facilities for recreation and other leisure-
time occupation in the interests of social
welfare with the object of improving the
conditions of life for said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The activities of the charity include hiring
out the village hall to various local residents
and groups at subsidised rates they can
afford and running an annual fair on
Holyport Village Green. The Hall is also
rented at commercial rates to individuals
and to organisations outside the area,
which further supports its activities.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has provided hall hire for
various local residents and groups at
subsidised rates they can afford. The Hall
was also rented at commercial rates to
individuals and to organisations outside the
area.
The annual village fair returned on a
reduced scale to limit costs and to avoid
clashing with other Platinum Parties taking
place| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity generated income of £47,998,
and received £108,590 in restricted
donations during the period and incurred
expenses of £118,303. The extensive costs
were due to refurbishment of the
playground (from restricted funds).| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity holds sufficient reserves to
ensure main operations can continue for 6
months, which for 2022 was £23,000, and
to cover general maintenance, unexpected
repairs and increasing overhead costs. The
trustees review the required levels on an
annual basis.| |Amount of reserves held|Para 1.22|The charity held £150,806 of cash reserves
at the period end. The charity has two
designated funds, a Major Projects fund
and a Tennis Court fund. The proceeds of
the annual Fair, minus expenses are
designated to the Major Projects fund and
the proceeds from the hire of the Tennis
Court are designated to the Tennis Court
Fund. At the end of the period the charity
held cash reserves of £150,806 which
included £Nil Major Projects Fund, £14,470
Tennis Court Fund.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Structure, Governance and Management** |Description of charity’s
trusts:||Foundation CIO| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed at the AGM. There
must be a minimum of 7 and no more than
28 - 14 elected members, 9 Representative
members (appointed by named local
organisations) and not more than 5 co-
opted members.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees receive the Trustee Roles and
Responsibilities document.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Holyport Community Trust| |---|---| |Other name the charity uses|| |Registered charity number|1179097| |Charity’s principal address|Money Row Green
Holyport
Maidenhead
SL6 2NA| ||| DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||SandySlattery|Treasurer|19/5/2022 – 28/2/2023|| ||Mike Dyde|Chairman||| ||Marilyn Coppinger|||| ||Gill Hudson|||| ||Karen Kelly|||| ||Efimia Marinos|Secretary|Appointed 1/1/2023|| ||Marysia Stone|||| ||Derek Wilson|||| ||Melanie Campbell|Secretary|Stepped down as
secretary30/11/2022|| ||David Coppinger|Treasurer|Appointed 16/2/2023
takingover 1/3/2023|| ||JayFlynn||Joined 21/7/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Independent**
**Examiner**|
Warner Wilde|4 Marigold Drive, Bisley, GU24 9SF| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Mike Dyde|David Coppinger| ||
Chair|Treasurer| ||
7/14/2023|| ||
7/14/2023|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Hotyport Community Trust On accounts for thè year ended 31 December 2022 Charity no (if any) 1179097 Set out on pages I report to the trustees on my examinatK)n of the accounts of the above chartty {'the Trust") for the year ended 3111212021. Responslbllltles and As the charity trustees of the Trusl, you are responsible for the preparatlon ba81s of report of the accounts in accordance with the requirements of the Charrties Act 20111lhe Acri. I report in respect of my examination of the Trusys accounts carried out under seclion 145 of the 2011 Act and in carrying out my examination, I have foll¢)wed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have compL8led my examinalion. I confimi that no material matters have come to my attention in connection with th8 examination which gNes me cause to believe that in, any material respect.. accounting records were not kepl in arxordance with section 130 of the Act or the accounts do not accord with thé attounting records Independent examlneffs statement I have no concems and have com8 across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the ￿untS to be Teached. Slgned: Dats: Name: Frances Wilde Relevant professional quallflcatlon($) or body (If any): FCCA DChA Address: 14 Marigold Drive Bisley GU24 9SF IER October 2018 DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 |**Charity Name**||**No (if any)**|| |---|---|---|---| |**Holyport Community Trust**||**1179097**|| |**Receipts andpayments accounts**|||**CC16a**| |**For the period**
**from**|01/01/2022
Period start date|31/12/2022
Period end date
**To**|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**25,821**
**1,444**
**304**
**15,701**
**36**
**- 330**
**5,022**
**47,998**
**-**
**-**
**47,998**
**384**
**4,678**
**4,351**
**7,515**
**5,832**
**1,757**
**2,929**
**652**
**4,797**
**3,041**
**50**
**618**
**798**
**642**
**4,872**
**1,046**
**1,736**
**11,626**
**57,324**
**2,185**
**616**
**2,801**
**60,125**
**- 12,127**
**-**
**98,701**
**86,574**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**108,590**
**-**
**-**
**108,590**
**-**
**-**
**108,590**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**55,446**
**5,533**
**60,979**
**-**
**-**
**-**
**60,979**
**47,611**
**-**
**16,620**
**64,231**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**25,821**
**1,444**
**304**
**124,291**
**36**
**- 330**
**5,022**
**156,588**||**Last year**
**to the nearest £**| |Hall Lettings|**25,821**|||||**15,835**| |Tennis Court Hire|**1,444**|||||**1,541**| |Interest Received|**304**|||||**15**| |Donations andgrants|**15,701**|||||**30,504**| |Sales|**36**|||||**402**| |Fair Income|**- 330**|||||**330**| |Damage Deposits Received|**5,022**|||||**4,200**| |**_Sub total_**_(Gross income for_
_AR)_|**47,998**|||||**52,827**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||**-**||| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**52,827**| |||||||| |General & Water Rates|**384**|||||**857**| |Gas & Electricity|**4,678**|||||**4,877**| |Refuse collection|**4,351**|||||**4,027**| |Cleaning|**7,515**|||||**5,262**| |General Maintenance|**5,832**|||||**1,437**| |Grounds Maintenance|**1,757**|||||**3,685**| |Insurance|**2,929**|||||**2,841**| |Telephone|**652**|||||**578**| |Administrative Expenses|**4,797**|||||**2,773**| |Advertising|**3,041**|||||**377**| |Donations|**50**|||||**-**| |New Hall Expenditure|**618**|||||**-**| |Website & I.T.|**798**|||||**1,935**| |Accounts Prep and Independent
Examination|**642**|||||**612**| |Damage Deposits Refunded|**4,872**|||||**3,750**| |Events|**1,046**|||||**358**| |Subscriptions & Licences|**1,736**|||||**1,935**| |Playground refurbishmentproject||||||**-**| |Buildingrefurbishmentproject|**11,626**|||||**69,475**| |**_Sub total_ **|**57,324**|||||**104,778**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |Fixtures &fittings|**2,185**|||||**5,083**| |OfficeEquipment|**616**|||||| |**_Sub total_ **|**2,801**|||||**5,083**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**109,861**| |||||||| ||**- 12,127**|**47,611**|**-**|**35,484**||**- 57,034**| ||**-**|**-**|**-**|**-**||**-**| ||**98,701**|**16,620**|**-**|**115,322**||**172,356**| ||**86,574**|**64,231**|**-**|**150,806**||**115,322**| DocuSign Envelope ID: 11E69546-1E99-48B1-842B-5D1989F132F6 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**|60 Chairs
Tables
**Details**
**Details**
Pavillion
**Details**
Hall buildings and Grounds
Hall Chairs
Cinema Equipment
Range Cooker
Lloyds Current Account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Lloyds Refurb Account
COIF Savings
Petty Cash
Float
Lloyds Tennis Court Funds
Fair Account
Lloyds Bookings Account
Lloyds Savings Account
Signature
Meeting room chairs
Optoma Projector
Storage cupboards
Fridge|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,011**
**-**
**2,018**
**13,044**
**64,231**
**23,172**
**-**
**345**
**14,470**
**25,946**
**2,231**
**337**
**-**
**-**
**86,574**
**64,231**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**13,340**
**57,820**
**3,459**
**3,242**
**1,019**
**4,664**
**1,400**
**262**
**1,384**
**539**
**616**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Mike Dyde
David Coppinger|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**509**| ||||**2,332**| ||||**700**| ||||**196**| ||||**1,038**| ||||**404**| ||||**462**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||Date of
approval| ||||7/14/2023| ||||7/14/2023| ||||| Signed by one or two trustees on behalf of all the trustees