Trustees’ Annual Report for the period
From 1 January 2021 To 31 December 2021
Charity name: Holyport Community Trust
Charity registration number: 1179097
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The charity’s object is to provide or assist in providing for the inhabitants of Holyport (and its immediate vicinity) facilities for recreation and other leisure- time occupation in the interests of social welfare with the object of improving the conditions of life for said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The activities of the charity include hiring out the village hall to various local residents and groups at subsidised rates they can afford and running an annual fair on Holyport Village Green. The Hall is also rented at commercial rates to individuals and to organisations outside the area, which further supports its activities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has provided hall hire for various local residents and groups at subsidised rates they can afford. The Hall was also rented at commercial rates to individuals and to organisations outside the area. The charity’s activities have naturally been severely affected by the Covid-19 pandemic which left the Hall unusable for a large part of the year. The annual village fair also had to be cancelled. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity generated income of £52,827 during the period and incurred expenses of £109,861. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity holds sufficient reserves to ensure main operations can continue for 6 months. For 2021 this was £23,000 for operational costs and £5,000 for general maintenance. The trustees review the required levels on an annual basis. |
| Amount of reserves held | Para 1.22 | The charity held £115,322 of cash reserves at the period end. The charity has two designated funds, a Major Projects fund and a Tennis Court fund. The proceeds of the annual Fair, minus expenses are designated to the Major Projects fund and the proceeds from the hire of the Tennis Court are designated to the Tennis Court Fund. At the end of the period the charity held cash reserves of £115,322 which included £Nil Major Projects Fund, £13,912 Tennis Court Fund. |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 |
Structure, Governance and Management
| Description of charity’s trusts: |
Foundation CIO | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed at the AGM. There must be a minimum of 7 and no more than 28 - 14 elected members, 9 Representative members (appointed by named local organisations) and not more than 5 co- opted members. |
Additional information (optional)
You may choose to include further statements where relevant about:
Trustees receive the Trustee Roles and Responsibilities document. Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any Para 1.51 related parties Other
Reference and Administrative details
| Charity name | Holyport Community Trust |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1179097 |
| Charity’s principal address | Money Row Green Holyport Maidenhead SL6 2NA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Anette Abrahamsen |
Treasurer | |||
| Mike Dyde | Chairman | |||
| Marilyn Coppinger | ||||
| Gill Hudson | ||||
| Karen Kelly | ||||
| Efimia Marinos | ||||
| Marysia Stone | ||||
| Derek Wilson | ||||
| Melanie Campbell | Secretary | Appointed 23/04/2021 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner |
Warner Wilde |
4 Marigold Drive, Bisley, GU24 9SF |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustse& Signaturels) Full name(s Position (eg Secretary, Chair, etc) Mike Dyde Chair Anette Abrahamsen Treasurer Date
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examlnerfs Report Raport to tho trnsteesl mombers of Holyport Cornmunty Tnt On accounts for the year ended 31 December 2021 Charlty no (if any) 1179097 Sot out on pages I report io the trustses my examination of the accounts of the above L*arity (Ihe Trust.) for the year ended 3111212021. Rosponslbllltles and As the charity trustees of the Trust, you are responsible for the preparation ba819 of roport of the accounts in ac(xydan¢e with the requlrements of the CharStlas Act 2011 ('the Acr). I report In respect of my examinatlon of the Trusys accounts cathed out under section 145 ofthe 2011 Act and in carying out my examinaon, I have followed the applicab18 Dlrecllons glven by the Charlty Comm18slon under sectlon 14515Xb) of the Act. I have completed my examlnallon. I conflmi th8t no m8t8rlal matter8 have com8 to my attenuon In connectlon th the examinatlon whlch glv8s m8 caus8 to belleve that In. any materfal respect: accounting records were nol kopt In accordance wllh section 130 of the Act or the accounts do not 8co)rd wlth the accourrtlng records Independent examinerfs statsmont I have no concems and have come across no other matters in connection with the examination to whlch attention should be dra in order to enable proper understanding of the a¢Unts to be reached. SIgn. Joll Namè: Frances Wilde Relevant profosslonal qualfflcatlon(s) or body {If any): FCCA DChA Address: 14 Marigokl Drtve Bisley GU24 9SF IER October 2018
CHARITY COMM155ION FOR £NGL4NO AND WALES 110rt C¢Xfittwnty Trust Receipts and payments accounts CC16a For iho 1{0d 0110112021 3111W2021 Section A Receipts and payments UnYt5tricted funds Re5tr¥cted funds Endowmènt fvnd6 Total funds Last y4ar t0th•fi•t£ A1 Recei Hal Lon$ Coun InTe$t Recthvth Donakn5 eank 12.154 1.665 202 3N2 1.541 15 2&656 402 F3irlnGome 4•2 1.880 10.OOD 3.QOty 4Jr Sub totsl(Gross Inc< for AR) 2&171 A2 knset and Inv?slm•nt Mlos. (see tablel. Rdvtbryhmefit2021 Sub total Ttsti rec6lpt$ 2&171 A3P ments G8neral & Walei P s &etrtsJty RoluScolpclATri C8 Géne¢i1l43naf Ground5 mleranC 4n 4,027 4.017 1140 4.701 •27 3.685 2.ml 518 ITYJ 377 3.1Q5 2.741 656 3.660 T0 Admin1[ave Ewnsès thenKsin9 Donaiw5 7n JY7 256 674 314 Wlebsrte& l.T Acwufflts Prep ?nd &MIna $12 612 &7$0 Da90 O¢wsts Refw@ Events 1.200 ).SQQ 358 1.935 .239 eui*wfeIurtrAshntWVieLX 1.43) 11.236 7$ Sub total 10(778 M Asset and Investment purchases, l$ee table) FLfeaTrd Frttryy Ofv EqL¥pmeot Sub total 41,036 Net ofrnc¢lpts/(paymontsJ A5 Yran8few5 bthen funds A8 cash fund5 last year end Cash funds this end 171.156 1713$6 114322 178.743 172,356 CCXX R1 ISSI 21104rd022
Section B Statement of assets and liabilities at the end of the period Unresirf¢ted funds Caiogor Restricted funds to MarAsl£ Endowment fund5 to n•r¥£ B1 Cash fundB 42Y 1.760 J.915 t<62 49.673 F&)Bl 15D LWS ZS696 Parn1 3.5B7 272 rotai cash turtds gB.701 1Q$20 Re5trfcted funds • nur•st£ End¢>wmont nd8 Io to B2 Oth¢r monetary assets Cr¥ÉlltyptioMIJ B3 Investm•nt 8ss¢ts tknn•l Co¥¢loploAall B4 A$50ts retaln¢d for the eharity's own use $7.120 Chaffs 3N5Y B65 3242 761 60 Cha¥5 3.498 1.050 Fundt•whkh When B5 Llabilitles on• sfjed by19 orMDifuSt¢Bs on h¥Mof dl trtrustees lure Prw)t Na Data Df roval 0310412022 An8tte Abrahamsen 0310412022 CCXX R2 a¢crts (ssi 21104f2D22