## **Trustees’ Annual Report for the period** **From 1 January 2021 To 31 December 2021** **Charity name: Holyport Community Trust** ## **Charity registration number: 1179097** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity’s object is to provide or assist
in providing for the inhabitants of
Holyport (and its immediate vicinity)
facilities for recreation and other leisure-
time occupation in the interests of social
welfare with the object of improving the
conditions of life for said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The activities of the charity include hiring
out the village hall to various local residents
and groups at subsidised rates they can
afford and running an annual fair on
Holyport Village Green. The Hall is also
rented at commercial rates to individuals
and to organisations outside the area,
which further supports its activities.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity has provided hall hire for
various local residents and groups at
subsidised rates they can afford. The Hall
was also rented at commercial rates to
individuals and to organisations outside the
area.
The charity’s activities have naturally been
severely affected by the Covid-19
pandemic which left the Hall unusable for a
large part of the year.
The annual village fair also had to be
cancelled.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity generated income of £52,827
during the period and incurred expenses of
£109,861.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity holds sufficient reserves to
ensure main operations can continue for 6
months. For 2021 this was £23,000 for
operational costs and £5,000 for general
maintenance. The trustees review the
required levels on an annual basis.| |Amount of reserves held|Para 1.22|The charity held £115,322 of cash reserves
at the period end. The charity has two
designated funds, a Major Projects fund
and a Tennis Court fund. The proceeds of
the annual Fair, minus expenses are
designated to the Major Projects fund and
the proceeds from the hire of the Tennis
Court are designated to the Tennis Court
Fund. At the end of the period the charity
held cash reserves of £115,322 which
included £Nil Major Projects Fund, £13,912
Tennis Court Fund.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Foundation CIO| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed at the AGM. There
must be a minimum of 7 and no more than
28 - 14 elected members, 9 Representative
members (appointed by named local
organisations) and not more than 5 co-
opted members.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Trustees receive the Trustee Roles and Responsibilities document. Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** |Charity name|Holyport Community Trust| |---|---| |Other name the charity uses|| |Registered charity number|1179097| |Charity’s principal address|Money Row Green
Holyport
Maidenhead
SL6 2NA| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Anette
Abrahamsen|Treasurer||| ||Mike Dyde|Chairman||| ||Marilyn Coppinger|||| ||Gill Hudson|||| ||Karen Kelly|||| ||Efimia Marinos|||| ||Marysia Stone|||| ||Derek Wilson|||| ||Melanie Campbell|Secretary|Appointed 23/04/2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Independent**
**Examiner**|
Warner Wilde|4 Marigold Drive, Bisley, GU24 9SF| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustse& Signaturels) Full name(s Position (eg Secretary, Chair, etc) Mike Dyde Chair Anette Abrahamsen Treasurer Date CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examlnerfs Report Raport to tho trnsteesl mombers of Holyport Cornmunty Tn￿t On accounts for the year ended 31 December 2021 Charlty no (if any) 1179097 Sot out on pages I report io the trustses ￿ my examination of the accounts of the above L*arity (Ihe Trust.) for the year ended 3111212021. Rosponslbllltles and As the charity trustees of the Trust, you are responsible for the preparation ba819 of roport of the accounts in ac(xydan¢e with the requlrements of the CharStlas Act 2011 ('the Acr). I report In respect of my examinatlon of the Trusys accounts cathed out under section 145 ofthe 2011 Act and in carying out my examina￿on, I have followed the applicab18 Dlrecllons glven by the Charlty Comm18slon under sectlon 14515Xb) of the Act. I have completed my examlnallon. I conflmi th8t no m8t8rlal matter8 have com8 to my attenuon In connectlon ￿th the examinatlon whlch glv8s m8 caus8 to belleve that In. any materfal respect: accounting records were nol kopt In accordance wllh section 130 of the Act or the accounts do not 8co)rd wlth the accourrtlng records Independent examinerfs statsmont I have no concems and have come across no other matters in connection with the examination to whlch attention should be dra￿￿ in order to enable proper understanding of the a¢￿Unts to be reached. SIgn￿. Joll Namè: Frances Wilde Relevant profosslonal qualfflcatlon(s) or body {If any): FCCA DChA Address: 14 Marigokl Drtve Bisley GU24 9SF IER October 2018 CHARITY COMM155ION FOR £NGL4NO AND WALES 110￿￿rt C¢Xfittwnty Trust Receipts and payments accounts CC16a For iho ￿1{0d 0110112021 3111W2021 Section A Receipts and payments UnYt5tricted funds Re5tr¥cted funds Endowmènt fvnd6 Total funds Last y4ar t0th•fi•￿t£ A1 Recei Hal Lo￿n￿$ Coun InTe￿$t Recthvth* Donakn5 eank 12.154 1.665 202 3N2 1.541 15 2&656 402 F3irlnGome 4•2 1.880 10.OOD 3.QOty 4Jr Sub totsl(Gross Inc<￿ for AR) 2&171 A2 knset and Inv?slm•nt Mlos. (see tablel. Rdvtbryhmefit2021 Sub total Ttst*i rec6lpt$ 2&171 A3P ments G8neral & Walei P s &e*trtsJty RoluS*colpclATri C￿8￿ Géne¢i1l43￿￿naf Ground5 m￿ler￿anC 4￿n 4,027 4.017 1140 4.701 •27 3.685 2.ml 518 ITYJ 377 3.1Q5 2.741 656 3.660 T￿*￿￿0 Admin￿1[a￿ve Ewnsès *thenKsin9 Donaiw5 7n JY7 256 674 314 Wlebsrte& l.T Acwufflts Prep ?nd &￿MIna $12 612 &7$0 D￿a90 O¢wsts Refw￿@ Events 1.200 ).SQQ 358 1.935 .239 eui*wfeIurtrAshn￿tWVieLX 1.43) 11.236 7$ Sub total 10(778 M Asset and Investment purchases, l$ee table) FL￿fe￿aTrd Frttryy Ofv EqL¥pmeot Sub total 41,036 Net ofrnc¢lpts/(paymontsJ A5 Yran8few5 bthen funds A8 cash fund5 last year end Cash funds this end 171.156 1713$6 114322 178.743 172,356 CCXX R1 ISSI 21104rd022 Section B Statement of assets and liabilities at the end of the period Unresirf¢ted funds Caiogor Restricted funds to MarAsl£ Endowment fund5 to n•*r¥*£ B1 Cash fundB 42Y 1.760 J.915 t<62 49.673 F&)Bl 15D LWS ZS696 Par￿n1 3.5B7 272 rotai cash turtds gB.701 1Q$20 Re5trfcted funds *• nur•st£ End¢>wmont nd8 Io to B2 Oth¢r monetary assets Cr¥ÉlltyptioMIJ B3 Investm•nt 8ss¢ts tknn•l Co¥¢loploAall B4 A$50ts retaln¢d for the eharity's own use $7.120 Chaffs 3N5Y B65 3242 761 60 Cha¥5 3.498 1.050 Fundt•whkh When B5 Llabilitles on• s￿fjed by1￿9 orMDifuSt¢Bs on h¥Mof dl tr*trustees lure Prw)t Na￿ Data Df roval 0310412022 An8tte Abrahamsen 0310412022 CCXX R2 a¢cr￿ts (ssi 21104f2D22