2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name: Cylch Meithrin Cwm Gwyddon

Charity registration number: 1179067

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide quality pre-school provision for 2 to 4 year old children through the medium of Welsh, learning through play in a happy, secure environment. Following our conversion to a CIO, we were re-registered with CIW (Registration Number W15/00002159) as from 4 May 2020.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The children’s wellbeing and happiness is very important to us. We endeavour to provide quality learning experiences for the children in a fun way. We help to support them and plan activities to meet their needs and development, encouraging personal and social development, looking after each other and promoting diversity. During the year the children have been very busy with their indoor and outdoor activities. They have enjoyed celebrations for Harvest, Diwali and many more cultural and seasonal celebrations. By way of example, the children made hearts as part of Dydd Santes Dywnwen celebrations.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The main achievement has been seeing the children happy, grow in confidence, and have lovely learning experiences during their time with us. Our staff worked hard and enjoyed helping children develop new skills and made sure the children’s wellbeing is a priority. This year we relocated to a new, purpose built site in Cwmcarn alongside Ysgol Gymraeg Cwm Gwyddon. Our strong relationship with the school continues, and this has been particularly beneficial in supporting the transition of our children from our setting to school nursery through face-to-face transition opportunities. The childcare offer has been very successful. The eligible children attend our sessions in the morning before having their lunch (supervised by the school) and attending school nursery in the afternoon. At the old site, our staff would take children by walking bus to school on same site. Since being at the new site, school staff come to collect the children.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Trustees regularly review the finances as part of the effective stewardship of the Cylch.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A small amount is kept in reserve for expenses we may have. We do not have a formal policy on reserves. This is something we remain committed to introducing in the future.
Amount of reserves held	Para 1.22	None.
Reasons for holding zero reserves	Para 1.22	All income is applied to the charity’s purposes.
Details of fund materially in deficit	Para 1.24	Not applicable.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The main source of funding are fees for children attending the setting. We provide the childcare offer and Taxfree childcare, which is very successful for parents and carers to be able to work, confident their children are happy and well looked after. We have received some grant funding to support specific projects / items of expenditure.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment at Annual General Meeting (or Extraordinary General Meeting), with nominations by parents or carers or following applications received following advertisements. Details of how to volunteer to become a trustee are also included in every parent pack given when new children start at the setting.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	We operate an induction and training programme for all new trustees, supported through provision provided by Mudiad Meithrin. Our policies also provide for ongoing training of trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Cylch Meithrin Cwm Gwyddon is a member of Mudiad Meithrin.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Cylch Meithrin Cwm Gwyddon
Other name the charityuses
Registered charitynumber	1179067
Charity’s principal address	Cylch Meithrin Cwm Gwyddon c.o. Ysgol Gymraeg Cwm Gwyddon Prince of Wales Industrial Estate Cwmcarn NP11 5AR

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Craig Griffiths	Chair	01/04/2023 - 09/02/2024
	Kate Colclough	Vice Chair
	Rhodri Harries	Secretary
	Angela Davies	Treasurer	01/04/2023 - 09/02/2024
	Lauren Taylor	Vice Treasurer
	Cerian Sharp	Responsible Individual
	Stacey Johnson	Staff Engagement Trustee

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable. held in this capacity

Name and objects of the Not applicable. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for Not applicable. safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) C S Griffiths

Full name(s) Craig Steven Griffiths Position (eg Secretary, Trustee Chair, etc)

Date

29.01.2025

Cylch Meithin Cwm Gwyddon

Income and expenditure Year ended 31st March 2024

£ Income Fees 31,314.50 Grants 1,305.22 Other - Expenses Salaries, PAYE 32,016.80 Supplies, equipment etc 2,999.07 Surplus	£ 32,619.72 35,015.87
	2,396.15 -

Reconciliation:

Bank movement Petty cash movement PAYE	1,593.26 - 757.61 - 45.28 -
	2,396.15 -
	0.00

CHARITY COMMISSION I FOR ENGLANO ANO WALES Independent examinerfs report on the accounts S•etlon A Ind•p•nd•nt Examln•r'• R•port R•port to the truste￿1 Cytch Meithrin Cwm Gwyddon On •¢counts lor th• year •nded 3110312024 Ch•rlty no Ilf anyl Set out on pages l ￿port to the trustees on my examination of the accounts of the above charity 1.the Trust") for the year ended 3110312024. Responsibilities •Trd basis of report A$ the charity's trustees. you are responsible lor the preparation of the accounts in 8c¢ord8nce with the requirements of the Charities Act 2011 Ilhe Ad'l. I report rn ￿SpeCt of my examination of the Trust's accounts camed out under section 145 of the 2011 Act and in carrying out my eyamination. I have followed all the applicable DiTe¢tions given by the Chanty Commission under seclion 145(51{bl of the Act. Independent I have completed my examination. I confirni that no material mattern have examinerfs statement come to my attention in connection wrth the examination (other than that disclosed below'l which gives me caLtse to beI￿Ve that in, any material the accounting records were not kept in a¢cordarKe with seth'on 130 of the Charities Act., or the accounts did not accord with the a¢¢ounlin9 records,. or the accounts did not comply with the applicable requirements con￿mIng the form and Gontenl ol accounts set out in the Chartt￿S (A￿ountS and Rewrtsl Regulations 2008 other than any requifement that the accounts give a Irue and f8ii' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in ￿nne￿IOn with the examination lo which attention should ￿ drdwn in Ihis reFort in order lo enable a proper understanding of the attounls to b8 r￿thd. . Pl8ase d 18t8 the wolds in the brackets rflhey (*) not ￿. Date: 16101r2025 Slgned: Name: Paul Stanford-William8 R¢leYant professional qualrfication(s} or body: ACMA Address: Unil c. 271-273 High Street Blackwood NP12 1AW IER Oct 2018

Sectlon 8 Dl$¢losur• Orily b￿liplete Il the examiner need8 io highlighi material maners of concern (see CC32, Independenl ex8mination of charrty accounts." directions and guldance for gxamlner8}. Glve h•r• brf•f detall• of any it•ms that the •xamin•r wlshes to disclose. There has been a dbscrepancy in the brought forward ￿8h balance. Thi8 has been reviewed 8nd l am salisfied Ihal the discrepancy relates to errofs in record keeFyng in respect of fees owed being Ireated as fe8S Teceived, hence duplicating cgsh receipts. Controls now in place, including a reconciliati¢M to the actual cash held will prevent Ihi8 recuTrillg. IER OGt 2018