## **Trustees’ Annual Report for the period** **From** 01/04/2023 **Period start date To** 31/03/2024 **Period end date** **Charity name:** Cylch Meithrin Cwm Gwyddon **Charity registration number:** 1179067 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide quality pre-school provision
for 2 to 4 year old children through the
medium of Welsh, learning through play
in a happy, secure environment.
Following our conversion to a CIO, we
were re-registered with CIW
(Registration Number W15/00002159)
as from 4 May 2020.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The children’s wellbeing and happiness
is very important to us. We endeavour to
provide quality learning experiences for
the children in a fun way. We help to
support them and plan activities to meet
their needs and development,
encouraging personal and social
development, looking after each other
and promoting diversity.
During the year the children have been
very busy with their indoor and outdoor
activities. They have enjoyed celebrations
for Harvest, Diwali and many more
cultural and seasonal celebrations. By
way of example, the children made
hearts as part of Dydd Santes Dywnwen
celebrations.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had
regard to the guidance issued by the
Charity Commission on public benefit.| **Additional information (optional)** ## You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievement has been seeing
the children happy, grow in confidence,
and have lovely learning experiences
during their time with us. Our staff
worked hard and enjoyed helping
children develop new skills and made
sure the children’s wellbeing is a priority.
This year we relocated to a new, purpose
built site in Cwmcarn alongside Ysgol
Gymraeg Cwm Gwyddon. Our strong
relationship with the school continues,
and this has been particularly beneficial
in supporting the transition of our
children from our setting to school
nursery through face-to-face transition
opportunities.
The childcare offer has been very
successful. The eligible children attend
our sessions in the morning before
having their lunch (supervised by the
school) and attending school nursery in
the afternoon. At the old site, our staff
would take children by walking bus to
school on same site. Since being at the
new site, school staff come to collect the
children.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trustees regularly review the
finances as part of the effective
stewardship of the Cylch.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A small amount is kept in reserve for
expenses we may have. We do not have a
formal policy on reserves. This is
something we remain committed to
introducing in the future.| |Amount of reserves held|Para 1.22|None.| |Reasons for holding zero
reserves|Para 1.22|All income is applied to the charity’s
purposes.| |Details of fund materially in
deficit|Para 1.24|Not applicable.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not applicable.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The main source of funding are fees for
children attending the setting.
We provide the childcare offer and
Taxfree childcare, which is very
successful for parents and carers to be
able to work, confident their children are
happy and well looked after.
We have received some grant funding to
support specific projects / items of
expenditure.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charity Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment at Annual General Meeting
(or Extraordinary General Meeting), with
nominations by parents or carers or
following applications received following
advertisements. Details of how to
volunteer to become a trustee are also
included in every parent pack given
when new children start at the setting.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
We operate an induction and training
programme for all new trustees,
supported through provision provided by
Mudiad Meithrin. Our policies also
provide for ongoing training of trustees.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Cylch Meithrin Cwm Gwyddon is a
member of Mudiad Meithrin.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Cylch Meithrin Cwm Gwyddon| |---|---| |Other name the charityuses|| |Registered charitynumber|1179067| |Charity’s principal address|Cylch Meithrin Cwm Gwyddon
c.o. Ysgol Gymraeg Cwm Gwyddon
Prince of Wales Industrial Estate
Cwmcarn
NP11 5AR| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Craig Griffiths|Chair|01/04/2023 -
09/02/2024|| ||Kate Colclough|Vice Chair||| ||Rhodri Harries|Secretary||| ||Angela Davies|Treasurer|01/04/2023 -
09/02/2024|| ||Lauren Taylor|Vice Treasurer||| ||Cerian Sharp|Responsible
Individual||| ||Stacey Johnson|Staff Engagement
Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** > Description of the assets Not applicable. held in this capacity > Name and objects of the Not applicable. charity on whose behalf the assets are held and how this falls within the custodian charity’s objects > Details of arrangements for Not applicable. safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** C S Griffiths > **Full name(s)** Craig Steven Griffiths **Position (eg Secretary,** Trustee **Chair, etc)** **Date** 29.01.2025 ## **Cylch Meithin Cwm Gwyddon** Income and expenditure Year ended 31st March 2024 |£
_Income_
Fees
31,314.50
Grants
1,305.22
Other
-
_Expenses_
Salaries, PAYE
32,016.80
Supplies, equipment etc
2,999.07
_Surplus_|£
32,619.72
35,015.87| |---|---| ||2,396.15
-| _Reconciliation:_ |_Bank movement_
_Petty cash movement_
_PAYE_|_1,593.26_
_-_
_757.61_
_-_
_45.28_
_-_| |---|---| ||_2,396.15_
_-_| ||0.00| CHARITY COMMISSION I FOR ENGLANO ANO WALES Independent examinerfs report on the accounts S•etlon A Ind•p•nd•nt Examln•r'• R•port R•port to the truste￿1 Cytch Meithrin Cwm Gwyddon On •¢counts lor th• year •nded 3110312024 Ch•rlty no Ilf anyl Set out on pages l ￿port to the trustees on my examination of the accounts of the above charity 1.the Trust") for the year ended 3110312024. Responsibilities •Trd basis of report A$ the charity's trustees. you are responsible lor the preparation of the accounts in 8c¢ord8nce with the requirements of the Charities Act 2011 Ilhe Ad'l. I report rn ￿SpeCt of my examination of the Trust's accounts camed out under section 145 of the 2011 Act and in carrying out my eyamination. I have followed all the applicable DiTe¢tions given by the Chanty Commission under seclion 145(51{bl of the Act. Independent I have completed my examination. I confirni that no material mattern have examinerfs statement come to my attention in connection wrth the examination (other than that disclosed below'l which gives me caLtse to beI￿Ve that in, any material the accounting records were not kept in a¢cordarKe with seth'on 130 of the Charities Act., or the accounts did not accord with the a¢¢ounlin9 records,. or the accounts did not comply with the applicable requirements con￿mIng the form and Gontenl ol accounts set out in the Chartt￿S (A￿ountS and Rewrtsl Regulations 2008 other than any requifement that the accounts give a Irue and f8ii' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in ￿nne￿IOn with the examination lo which attention should ￿ drdwn in Ihis reFort in order lo enable a proper understanding of the attounls to b8 r￿thd. . Pl8ase d 18t8 the wolds in the brackets rflhey (*) not ￿. Date: 16101r2025 Slgned: Name: Paul Stanford-William8 R¢leYant professional qualrfication(s} or body: ACMA Address: Unil c. 271-273 High Street Blackwood NP12 1AW IER Oct 2018 Sectlon 8 Dl$¢losur• Orily b￿liplete Il the examiner need8 io highlighi material maners of concern (see CC32, Independenl ex8mination of charrty accounts." directions and guldance for gxamlner8}. Glve h•r• brf•f detall• of any it•ms that the •xamin•r wlshes to disclose. There has been a dbscrepancy in the brought forward ￿8h balance. Thi8 has been reviewed 8nd l am salisfied Ihal the discrepancy relates to errofs in record keeFyng in respect of fees owed being Ireated as fe8S Teceived, hence duplicating cgsh receipts. Controls now in place, including a reconciliati¢M to the actual cash held will prevent Ihi8 recuTrillg. IER OGt 2018