2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name: Desborough Library and Community Hub

Charity registration number: 1179015

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1) The provision of a public library. 2) To promote for the benefit of the residents of Desborough and surrounding area or communities the provision of a public library for recreation and or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents. 3) To advance the education of the public in Desborough and surrounding areas by operating and managing a lending library.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Desborough Library and Community Hub (DLCH) has taken over the running of Desborough Library and has a dedicated body of 30 volunteers of which 20 have been trained in Library operations. Along with a part time staff member covering the Library duties The core services of book lending and computer terminals giving internet access, bus pass and blue badge applications and renewals are available by appointment during all opening times. This meets the first and third objectives. There are sessions for children, toddlers and babies such as Story Stomp, Rhyme Time, Baby Time, Playtime at the Library, some sessions are followed by themed crafts, many of which are run by volunteers. There is a scrabble club, fiction addiction ( book club), regular coffee mornings, craft sessions, fitness classes, fund raisers for other local charities. The Library provides a welcoming and safe environment for the elderly and for people with anxiety and mental health issues. During the Winter months we took part in the Warm Space initiative by proving free teas & coffees with biscuits and Hot Soup and bread rolls. There is Service Desk hosted within the Library at which residents can get help regarding services provided by the local authority including housing, rents, litter, refuse collection, anti-social behaviour, environmental health. A small meeting room is utilised by • theCitizens Advice Bureau, • Mind mental health charity hold weekly drop in sessions, • a Credit Union have meeting appointments • Accommodation Concern have weekly visits and appointments with local residents.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees recognise the guidance given by the Charity Commission on public benefit and conclude that by providing a free book lending library service and free Universal Children’s Services for under 5s open to all the residents of Desborough and the surrounding area the requirement is being met.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

Policy on grant making	Para 1.38	NA
Policy on social investment including program related investment	Para 1.38	NA
Contribution made by volunteers	Para 1.38	DLCH has retained a dedicated group of volunteers whose contribution allows the Library to remain open for longer and on more days allowing it to run as a Community Managed Library. The group is active in many ways within the Library by providing support to the paid staff member across the range of services offered. There are usually 3 people on duty at any one time and often more during busy times. The weekly contribution from volunteers has increased due to demand at around 100 person hours.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	DLCH considers that the continuation of the free public library service in Desborough is an achievement. On average we are having 750 visitors per week to the Library for the book lending service and the range of community activities that are hosted within the Community Hub. We continue to have a strong working relationship with the Library Community Support Officers who are most supportive of DLCH. The senior officers and portfolio holder for Libraries are also extremely positive and helpful in support of DLCH running the Library.

Additional information (optional)

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Achievements against objectives set Para 1.41 DLCH’s objectives for this year were to continue to provide a free to all Library lending service and provide an expanded range of community activities. We also continue to upgrade and renew the fabric of the building with additional kitchen units and storage cupboards being installed. Performance of fundraising activities against objectives set Para 1.41 Our fundraising activities continue to provide sufficient income to meet our needs. We have seen an upturn in visitor numbers and our activities are well supported by the community. Investment performance against objectives Para 1.41 DLCH has a £40,000 savings bank account for its reserves Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	2023/24 2022/23 Income £78,758 £135,196 Payments £58,973 £142,558 Cash at Year End (inc savings) £106,078 £91,293 Restricted Funds £5,498 £0 Unrestricted Funds £100,580 £91,293
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The current reserves policy is to maintain sufficient cash flow for known commitments, and the replacement of certain assets
Amount of reserves held	Para 1.22	£40,000 in savings account
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CIO Foundation Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are selected from the membership and appointed by the existing trustees. (1) Apart from the first charity trustees, every trustee must be appointed for a term of four years or less by a resolution passed at a properly convened meeting of the charity trustees. (2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

	Charity name Desborough Library and Community Hub Other name the charity uses D’Hub, DLCH and DHUB Registered charity number 1179015 Charity’s principal address Library, High Street, Desborough, Northamptonshire. NN14 2QS

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1 2 3 4 5 6 7 8	Shelagh Hodder
	Linda Valerie Burnham
	John Ralph Holmes	Chair
	Teresa Lesley Beech
	Paula Jane Holmes	Secretary
	Lesley Ann Draycott
	Fiona Toovey
	Susan Atkinson

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) JOHN HOLMES PAULA HOLMES Position (eg SECRETARY/ CHAIR Secretary, Chair, etc) ACTING TREASURER

Date 14th. April 2024

		Desborough Library and Community Hub					1179015			CC16a
		Receipts and payments accounts
		For the period from		1 Apr 2023		To		31 Mar 2024
	Section A Receipts and payments
		Unrestricted funds		Restricted funds		Endowment funds		Total funds		Last year
		to the nearest £		to the nearest £		to the nearest £		to the nearest £		to the nearest £
	A1 Receipts
	Individual Donations	260		3,049		0		3,309		4,159
	HMRC Gift Aid	859		0		0		859		644
	NNC Grants - Kitchen and Warm Space	0		0		0		0		5,950
	Small Grants	3,650		2,449		0		6,099		4,300
	Rent (Desborough Town Council)	9,576		0		0		9,576		8,000
	Kitchen Extension Grants	0				0		0		11,847
	Flat Roof Grant (NLCF)	0				0		0		36,179
	Annexe heating and roof grant (FCC)	0				0		0		14,620
	Fundraising Online	230		0		0		230		234
	Fundraising Events	17,855		0		0		17,855		18,375
	Other Income	1,351		0		0		1,351		1,944
	Shop Sales	13,190		0		0		13,190		10,376
	Room Hire	19,106		0		0		19,106		16,728
	Library income	2,183		0		0		2,183		1,840
	Sub total(Gross income for AR)	68,260		5,498		0		73,758		135,196
	A2 Asset and investment sales, (see table).
	Savings Account	40,000		0		0		40,000		0
		0		0		0		0		0
	Sub total	40,000		0		0		40,000		0
	Total receipts	108,260		5,498		0		113,758		135,196
	A3 Payments
	Shop Sales	1,619		0		0		1,619		1,258
	Fundraising Events	4,489		0		0		4,489		3,672
	Payroll, Pension and Training	23,907		0		0		23,907		20,652
	Payments to Crafters	417		0		0		417		418
	Payments for Goods and Services	4,924		425		0		5,349		98,933
	Utilities, Insurance and Other Costs	23,192		0		0		23,192		17,625
		0		0		0		0		0
		0		0		0		0		0
		0		0		0		0		0
	Sub total	58,548		425		0		58,973		142,558
	A4 Asset and investment purchases, (see table)
	Savings Account	40,000		0		0		40,000		0
		0		0		0		0		0
	Sub total	40,000		0		0		40,000		0
	Total payments	98,548		425		0		98,973		142,558
	Net of receipts/(payments)	9,712		5,073		0		14,785		-7,362
	A5 Transfers between funds	0		0		0		0		0
	A6 Cash funds last year end	94,929		-3,636		0		91,293		98,655
	Cash funds this year end	104,641		1,437		0		106,078		91,293
	Section B Statement of assets and liabilities at the end of the period
	Categories	Details				Unrestricted funds		Restricted funds		Endowment funds
						to nearest £		to nearest £		to nearest £
	B1 Cash funds	General Cash Funds				91,293		0		0
						0		0		0
						0		0		0
		Total cash funds				91,293		0		0
		(agree balances with receipts and payments account(s))				Agreement Error				OK
						Unrestricted funds		Restricted funds		Endowment funds
		Details				to nearest £		to nearest £		to nearest £
	B2 Other monetary assets	N/A				0		0		0
						0		0		0
						0		0		0
						0		0		0
						0		0		0
						0		0		0
		Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
	B3 Investment assets	Savings Account						0		40,000
								0		0
								0		0
								0		0
								0		0
		Details				Fund to which asset belongs		Cost (optional)		Current value (optional)
	B4 Assets retained for the charity’s own use	Library Building				0		360,000		0
		Furniture, Fixtures and Fittings				40000		0		0
								0		0
								0		0
								0		0
								0		0
								0		0
								0		0
								0		0
		Details				Fund to which liability relates		Amount due (optional)		When due (optional)
	B5 Liabilities							0
								0
								0
								0
								0
	Signed by one or two trustees on behalf of all the trustees	Signature				Print Name				Date of approval
						JOHN HOLMES				14th. April 2024
						PAULA HOLMES				14th. April 2024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of Desborough Library & Communty Hub On accounts for the year •nded 3181 March 2024 Charity no {if any) 1179015 Sot out on pages I report to the trustees on my examination of the accounts of the above Gharity (llhe Trust-) for the year ended Responsibilities and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirèments of the Charities Act 2011 (Ihe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145151(b} of the Art. I have completed my examination. I confinn that no material matters have come to my attention (other than that disclosed telow") in connedion with the examination vthich gives me cause to believe that in. any material resFect.' accounting records wère not kept in accwlance with section 130 of the Act or the accounts do not accord with the accounting records Indopondont examiner's statsment I have no ¢oncemE• and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Slgned: Dats: 29-04-2024 Name: DavKI J Pascan Tlas Able Accounting Relevant professional qualificationls) or body (if any): Independent Address: 14 Leys Avenue Desborough NN14 2PY IER October 2018

Soetion B Disclosure Only complete If the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiner5). Glve here brlef details of any itèms that the examiner wishes to disclose. NIA IER October 2018