## **Trustees’ Annual Report for the period** **From 01/04/2023 Period start date To 31/03/2024 Period end date** ## **Charity name: Desborough Library and Community Hub** **Charity registration number:** 1179015 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1) The provision of a public library.
2) To promote for the benefit of the residents
of Desborough and surrounding area or
communities the provision of a public
library for recreation and or other leisure
time occupation of individuals who have
need of such facilities by reason of their
youth, age, infirmity or disablement,
financial hardship or social and economic
circumstances or for the public at large in
the interests of social welfare and with the
object of improving the condition of life of
the said residents.
3) To advance the education of the public in
Desborough and surrounding areas by
operating and managing a lending library.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and 1.19|Desborough Library and Community Hub
(DLCH) has taken over the running of
Desborough Library and has a dedicated
body of 30 volunteers of which 20 have
been trained in Library operations. Along
with a part time staff member covering the
Library duties
The core services of book lending and
computer terminals giving internet access,
bus pass and blue badge applications and
renewals are available by appointment
during all opening times.
This meets the first and third objectives.
There are sessions for children, toddlers
and babies such as Story Stomp, Rhyme
Time, Baby Time, Playtime at the Library,
some sessions are followed by themed
crafts, many of which are run by volunteers.
There is a scrabble club, fiction addiction
( book club), regular coffee mornings, craft
sessions, fitness classes, fund raisers for
other local charities. The Library provides a
welcoming and safe environment for the
elderly and for people with anxiety and
mental health issues.
During the Winter months we took part in
the Warm Space initiative by proving free
teas & coffees with biscuits and Hot Soup
and bread rolls.
There is Service Desk hosted within the
Library at which residents can get help
regarding services provided by the local
authority including housing, rents, litter,
refuse collection, anti-social behaviour,
environmental health.
A small meeting room is utilised by
• theCitizens Advice Bureau,
• Mind mental health charity hold weekly
drop in sessions,
• a Credit Union have meeting appointments
• Accommodation Concern have weekly
visits and appointments with local
residents.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees recognise the guidance given
by the Charity Commission on public benefit
and conclude that by providing a free book
lending library service and free Universal
Children’s Services for under 5s open to all
the residents of Desborough and the
surrounding area the requirement is being
met.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|**NA**| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|**NA**| |Contribution made by
volunteers|Para 1.38|DLCH has retained a dedicated group of
volunteers whose contribution allows the
Library to remain open for longer and on
more days allowing it to run as a Community
Managed Library. The group is active in
many ways within the Library by providing
support to the paid staff member across the
range of services offered. There are usually
3 people on duty at any one time and often
more during busy times. The weekly
contribution from volunteers has increased
due to demand at around 100 person hours.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|DLCH considers that the continuation of the
free public library service in Desborough is
an achievement.
On average we are having 750 visitors per
week to the Library for the book lending
service and the range of community
activities that are hosted within the
Community Hub.
We continue to have a strong working
relationship with the Library Community
Support Officers who are most supportive of
DLCH. The senior officers and portfolio
holder for Libraries are also extremely
positive and helpful in support of DLCH
running the Library.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Achievements against
objectives set
Para 1.41
DLCH’s objectives for this year were to
continue to provide a free to all Library
lending service and provide an expanded
range of community activities. We also
continue to upgrade and renew the fabric of
the building with additional kitchen units and
storage cupboards being installed.
Performance of fundraising
activities against objectives
set
Para 1.41
Our fundraising activities continue to provide
sufficient income to meet our needs. We
have seen an upturn in visitor numbers and
our activities are well supported by the
community.
Investment performance
against objectives
Para 1.41
DLCH has a £40,000 savings bank account
for its reserves
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**2023/24 2022/23**
Income £78,758 £135,196
Payments £58,973 £142,558
Cash
at Year End
(inc savings) £106,078 £91,293
Restricted
Funds £5,498 £0
Unrestricted
Funds £100,580 £91,293| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The current reserves policy is to maintain
sufficient cash flow for known commitments,
and the replacement of certain assets| |Amount of reserves held|Para 1.22|£40,000 in savings account| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|CIO Foundation Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected from the membership
and appointed by the existing trustees.
(1) Apart from the first charity trustees,
every trustee must be appointed for a term
of four years or less by a resolution passed
at a properly convened meeting of the
charity trustees.
(2) In selecting individuals for appointment
as charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** ||Charity name
Desborough Library and Community Hub
Other name the charity uses
D’Hub, DLCH and DHUB
Registered charity number
1179015
Charity’s principal address
Library,
High Street,
Desborough,
Northamptonshire.
NN14 2QS| |---|---| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8|Shelagh
Hodder|||| ||Linda Valerie
Burnham|||| ||John Ralph
Holmes|Chair||| ||Teresa Lesley
Beech|||| ||Paula Jane
Holmes|Secretary||| ||Lesley Ann
Draycott|||| ||Fiona Toovey|||| ||Susan
Atkinson|||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s)** JOHN HOLMES PAULA HOLMES **Position (eg** SECRETARY/ CHAIR **Secretary, Chair, etc)** ACTING TREASURER **Date** 14th. April 2024 |||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |||**Desborough Library and Community Hub**|||||**1179015**|||**CC16a**| |||||||||||| |||**Receipts and payments accounts**||||||||| |||**For the period**
**from**||1 Apr 2023||**To**||31 Mar 2024||| |||||||||||| |||||||||||| ||**Section A Receipts and payments**|||||||||| |||
**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| ||**A1 Receipts**|||||||||| ||Individual Donations|**260**||**3,049**||**0**||**3,309**||**4,159**| ||HMRC Gift Aid|**859**||**0**||**0**||**859**||**644**| ||NNC Grants - Kitchen and Warm Space|**0**||**0**||**0**||**0**||**5,950**| ||Small Grants|**3,650**||**2,449**||**0**||**6,099**||**4,300**| ||Rent (Desborough Town Council)|**9,576**||**0**||**0**||**9,576**||**8,000**| ||Kitchen Extension Grants|**0**||||**0**||**0**||**11,847**| ||Flat Roof Grant (NLCF)|**0**||||**0**||**0**||**36,179**| ||Annexe heating and roof grant (FCC)|**0**||||**0**||**0**||**14,620**| ||Fundraising Online|**230**||**0**||**0**||**230**||**234**| ||Fundraising Events|**17,855**||**0**||**0**||**17,855**||**18,375**| ||Other Income|**1,351**||**0**||**0**||**1,351**||**1,944**| ||Shop Sales|**13,190**||**0**||**0**||**13,190**||**10,376**| ||Room Hire|**19,106**||**0**||**0**||**19,106**||**16,728**| ||Library income|**2,183**||**0**||**0**||**2,183**||**1,840**| ||**_Sub total_**_(Gross income for AR)_|
**68,260**||**5,498**||**0**||**73,758**||**135,196**| |||||||||||| ||**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**Savings Account**|**40,000**||**0**||**0**||**40,000**||**0**| |||**0**||**0**||**0**||**0**||**0**| ||**_Sub total_**|**40,000**||**0**||**0**||**40,000**||**0**| |||||||||||| ||**_Total receipts_**|**108,260**||**5,498**||**0**||**113,758**||**135,196**| |||||||||||| ||**A3 Payments**|||||||||| ||Shop Sales|**1,619**||**0**||**0**||**1,619**||**1,258**| ||Fundraising Events|**4,489**||**0**||**0**||**4,489**||**3,672**| ||Payroll, Pension and Training|**23,907**||**0**||**0**||**23,907**||**20,652**| ||Payments to Crafters|**417**||**0**||**0**||**417**||**418**| ||Payments for Goods and Services|**4,924**||**425**||**0**||**5,349**||**98,933**| ||Utilities, Insurance and Other Costs|**23,192**||**0**||**0**||**23,192**||**17,625**| |||**0**||**0**||**0**||**0**||**0**| |||**0**||**0**||**0**||**0**||**0**| |||**0**||**0**||**0**||**0**||**0**| ||**_Sub total_**|**58,548**||**425**||**0**||**58,973**||**142,558**| |||||||||||| ||**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**Savings Account**|**40,000**||**0**||**0**||**40,000**||**0**| |||**0**||**0**||**0**||**0**||**0**| ||**_Sub total_**|**40,000**||**0**||**0**||**40,000**||**0**| |||||||||||| ||**_Total payments_**|**98,548**||**425**||**0**||**98,973**||**142,558**| |||||||||||| ||**_Net of receipts/(payments)_**|**9,712**||**5,073**||**0**||**14,785**||**-7,362**| ||**A5 Transfers between funds**|**0**||**0**||**0**||**0**||**0**| ||**A6 Cash funds last year end**|**94,929**||**-3,636**||**0**||**91,293**||**98,655**| ||**_Cash funds this year end_**|**104,641**||**1,437**||**0**||**106,078**||**91,293**| |||||||||||| |||||||||||| ||**Section B Statement of assets and liabilities at the end of the period**|||||||||| ||**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| |||||||**to nearest £**||**to nearest £**||**to nearest £**| ||**B1 Cash funds**|General Cash Funds||||**91,293**||**0**||**0**| |||||||**0**||**0**||**0**| |||||||**0**||**0**||**0**| |||**_Total cash funds_**||||**91,293**||**0**||**0**| |||(agree balances with receipts and payments
account(s))||||Agreement Error||||OK| |||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| |||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| ||**B2 Other monetary assets**|N/A||||**0**||**0**||**0**| |||||||**0**||**0**||**0**| |||||||**0**||**0**||**0**| |||||||**0**||**0**||**0**| |||||||**0**||**0**||**0**| |||||||**0**||**0**||**0**| |||||||||||| |||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||**B3 Investment assets**|Savings Account||||||**0**||**40,000**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||||| |||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| ||**B4 Assets retained for the**
**charity’s own use**|Library Building||||0||**360,000**||**0**| |||Furniture, Fixtures and Fittings||||40000||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||**0**||**0**| |||||||||||| |||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| ||**B5 Liabilities**|||||||**0**||| |||||||||**0**||| |||||||||**0**||| |||||||||**0**||| |||||||||**0**||| |||||||||||| ||Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| |||||||JOHN HOLMES||||14th. April 2024| |||||||PAULA HOLMES||||14th. April 2024| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of Desborough Library & Communty Hub On accounts for the year •nded 3181 March 2024 Charity no {if any) 1179015 Sot out on pages I report to the trustees on my examination of the accounts of the above Gharity (llhe Trust-) for the year ended Responsibilities and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirèments of the Charities Act 2011 (Ihe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145151(b} of the Art. I have completed my examination. I confinn that no material matters have come to my attention (other than that disclosed telow") in connedion with the examination vthich gives me cause to believe that in. any material resFect.' accounting records wère not kept in accwlance with section 130 of the Act or the accounts do not accord with the accounting records Indopondont examiner's statsment I have no ¢oncemE• and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Slgned: Dats: 29-04-2024 Name: DavKI J Pascan Tlas Able Accounting Relevant professional qualificationls) or body (if any): Independent Address: 14 Leys Avenue Desborough NN14 2PY IER October 2018 Soetion B Disclosure Only complete If the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiner5). Glve here brlef details of any itèms that the examiner wishes to disclose. NIA IER October 2018