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2021-03-01-accounts

Trustees’ annual report (including Directors’ report) for the period

From: MARCH 2020 Period start date To: MARCH 2021 Period end date

Charity name: COMMUNITY OUTREACH PROJECT SOLUTIONS

Charity registration number: 1178997

Company number: N/A

Objectives and activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 1. To relieve persons in Reading
Berkshire and the united kingdom that
are in financial hardship in such ways as
the Trustees from time to time think fit, in
particular, but not exclusively by: a)
providing emergency food, essential
toiletries, and household items to
individuals and families in need and/or
for distribution by charities or other
organisations working to prevent or
relieve poverty b) such other means,
including (but not limited to) the
provision of support or signposting to
relevant information and other advisory
service.
2. To advance the Christian faith as the
trustees from time to time think fit.
3. To promote, for the benefit of the
public, the efficiency of the police in
Reading Berkshire and the United
Kingdom and to promote good
citizenship and greater public
participation in the prevention and
solution of crime in the area
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Feeding the homeless
Initiating community engagement project
with the police and bame community
Supporting bereaved families
Supporting single mothers
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have all had guidance from
the charity commission via printed copy
Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38 At present we are not in a financial
position to support via grants. This is a
projected future endeavour However we
do have a policy included in our
constitution which you have.
Policy on social investment
including program related
investment		 Para 1.38 We have a policy on social investment as
stated in our constitution.
Contribution made by
volunteers		 Para 1.38 Volunteers have used their own time and
ability to assist accordingly.
Other

Achievements and performance

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Due to the Covid 19 pandemic the way that
the charity worked was altered, we were
far more limited in our outreach methods
as a result of restrictions and sensitivities
to Covid.
We utilised networking and social media,
Particularly local groups in Reading to
promote our services and recruit
volunteers
We were successful in obtaining funding
for Covid 19 assisting charities and were
able to obtain sufficient supplies and items
to support over 250 people as well as reach
over 7,000 homes in Reading central via
door to door interaction.
We facilitated the distribution of over 1,000
hygiene kits, including masks & sanitiser.
We responded to over 300 requests for
support. This including but not limited to
Clothing, sanitary products, toothbrushes,
toothpaste, hygiene wipes, shopping and
emotional support.
42 Care parcels have been given to the
homeless.
income for homeless care packages in
winter was facilitated by Easy Fundraising.
Due to funding we were able to facilitate the
costs associated with recruiting
50 new volunteers, many of whom signed
up as a result of a campaign via facebook.
Volunteers offered help in accordance
with the areas they lived in as they were
familiar with who
needed support in their areas.
Due to restrictions we have not been as pro
active with the freedom on the
street to speak to members of the public at
random as we usually would. However with
regard to restrictions we were able to offer
reactive help to those in need of support,
befriending and assistance. We often
signposted vulnerable and isolated people
to other organisations such as local police
or the NHS if matters were outside of our
support remit.
Care and support has been given to
those unable to leave home by shopping
for them and collecting prescriptions.

Due to restrictions we have not been as pro active with the freedom on the street to speak to members of the public at random as we usually would. However with regard to restrictions we were able to offer reactive help to those in need of support, befriending and assistance. We often signposted vulnerable and isolated people to other organisations such as local police or the NHS if matters were outside of our support remit. Care and support has been given to those unable to leave home by shopping for them and collecting prescriptions.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 We have located a possible fundraiser
that specialises in supporting Christian
based ministries. This is for The Naked
Truth Project. We are set to apply at the
next opening in 2020.
Black and Blue project was temporarily
placed on hold due to other police
commitments however is set to restart in
June 2020.
(This funding was
applied for no response)
(This is on hold due to Covid
however Trustees are in talks
with Supt at TVP)
CHARITY NAME WAS CHANGED FOR EASE
Performance of fundraising
activities against objectives
set		 Para 1.41 We have been fairly successful this year, in
securing funding from The National Lottery and
Government grant scheme. This greatly helped
to establish us more efficiently. Provide more
local support as we were able to relocate our
offices to Reading Berkshire. We were able to
obtain a storage unit and liaise with firms to
establish significant charity discounts so that
more funds can be spent on the communities
directly.
We have also utilised companies such as Easy
Fundraising, which at no cost to the donor give
us money if their website is used for day to day
purchases via affiliate link
Investment performance
against objectives		 Para 1.41 Money raised has been used to purchase
website, email address and virtual office
subscription. Further fund raising will
phonelines for counselling and support .
Money raised has enabled us to provide
food parcels for the homeless during
winter and summer.
We are generating much more solid
ourselves set up on social media as a
registered charity which should help with
further donations.
continue throughout 2021 to purchase 2
connections and have been able to get
We were able to buy uniforms and ID badges
Other

Financial review

Financial review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 A meeting was held amongst trustees on
instated our trustees at the request of our
March 17th 2020. At present we have re-
regular volunteers. Finances are steady
however our restricted funds are depleted
due to the nature and timescale for which
they needed to be used
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 At present we are at a low reserve level
until funding can be raised. Much of our
work is currently non finance orientated
i.e befriending and social media support.
We have ongoing costs such as
subscription to ‘Churches in community
England’ who oversee a branch of our
charity. Further funding is used for
website maintenance and telephone
maintenance costs. The reserves will just
about cover this however we will be in a
better position to fundraise once we have
**statements to show potential investors. **
Amount of reserves held Para 1.22 £689 pounds
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 None at present.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Personal funds from trustees and
volunteers.
Fundraising through social media from
the public.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 (1) The income and property of the CIO
must be applied solely towards the
promotion of the objects.
(a) A charity trustee is entitled to be
reimbursed from the property of the CIO
or may pay out of such property
reasonable expenses properly incurred
by him or her when acting on behalf of
the CIO.
(b) A charity trustee may benefit from
trustee indemnity insurance cover
purchased at the CIO’s expense in
accordance with, and subject to the
conditions in, section 189 of the Charities
Act 2011.
(2) None of the income or property of the
CIO may be paid or transferred directly or
indirectly by way of dividend, bonus or
otherwise by way of profit to any member
of the CIO. This does
not prevent a member who is not also a
charity trustee receiving:
(a) a benefit from the CIO as a beneficiary
of the CIO;
(b) Reasonable and proper remuneration
for any goods or services supplied to the
CIO.
(3) Nothing in this clause shall prevent a
charity trustee or connected person
receiving any benefit or payment which is
authorised by Clause 6.
A description of the principal
risks facing the charity		 Para 1.46 n/a
Other We need to raise more funds in order to
recruit people. Funding deadlines and
‘religious’ exemption would be the main
challenges, however as that is only for
one branch of the charity. We are hopeful
that organisations such as ‘The National
lottery’ or ‘Health lottery may assist our
other community projects which are non
religious and wholly community focused.
We aim to have a better chance of
support from those or similar
organisations

Structure, governance and management

Description of charity’s

trusts:
Type of governing document:
for example,trust deed,
memorandum and articles of
association etc		 Para 1.25 Association model constitution
How is the charity
constituted?
for example limited company,
unincorporated association,
CIO		 Para 1.25 Charitable incorporated CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 13 Appointment of charity trustees [(1)
At the first annual general meeting of the
members of the CIO all the charity
trustees shall retire from office;] (2) At
every [subsequent] annual general
meeting of the members of the CIO, one-
third of the charity trustees shall retire
from office. If the number of charity
trustees is not three or a multiple of
three, then the number nearest to one-
third shall retire from office, but if there is
only one charity trustee, he or she shall
retire;
(3) The charity trustees to retire by
rotation shall be those who have been
longest in office since their last
appointment or reappointment. If any
trustees were last appointed or
reappointed on the same day those to
retire shall (unless they otherwise agree
among themselves) be determined by lot;
(4) The vacancies so arising may be filled
by the decision of the members at the
annual general meeting; any vacancies
not filled at the annual general meeting
may be filled as provided in sub-clause
(5) of this clause;
(5) The members or the charity trustees
may at any time decide to appoint a new
charity trustee, whether in place of a
charity trustee who has retired or been
removed in accordance with clause [15]
(Retirement and removal of charity
trustees), or as
an additional charity trustee, provided
that the limit specified in clause [12(3)] on
the number of charity trustees would not
as a result be exceeded; (6) A person so
appointed by the members of the CIO
shall retire inaccordance with the

provisions of sub-clauses (2) and (3) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 Trustees will be voted in, they will receive
training at Reading Voluntary action
group.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Charitable incorporated organisation
Constitution
Working alongside police force and
assisting other churches and charities
Relationship with any related
parties		 Para 1.51
Other

Reference and administrative details

Charity name Community Outreach Project Solutions
Other name the charity uses The Naked Truth
Firefighters

Black and blueproject
Registered charity number **1178997 **
Charity’s principaladdress 40 Caversham Road Reading RG1 7EB

Names of the charity trustees who manage the charity

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20

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 Trustee name Office (if any) Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Sylvia Vousen Treasurer
Rachel M bojang Secretary
Keith Frater
Corporate trustees– names ofthe directors at the date thereportwas approved
Director name
Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

----- Start of picture text -----
Signature(s)
Full name(s) MIRIAM VIRGO
Position (for example
Secretary, Chair, etc) [CHAIR]
Date 31/12/2021
----- End of picture text -----

COMMUNITY OUTREACH PROJECT SOLUTIONS 1178 COMMUNITY OUTREACH PROJECT SOLUTIONS 1178 1178997
Receipts and payments accounts CC16a
Mar-20
Period start date
To
For the period
from		 Mar-21
Period end date
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
12
10
100
593
33
748
-
-
-
748
350
140
490
-
-
-
490
258
-
226
484		 Restricted
funds
to the nearest £
10,000
-
-
-
10,000
-
-
-
10,000
2,420
930
4,025
-
54
300
638
-
1,530
9,897
-
-
-
9,897
103
-
102
205		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
10,012
10
100
593
33
-
-
-
10,748
-
-
-
10,748
2,420
930
4,025
350
54
300
638
140
1,530
10,387
-
-
-
10,387

361		 Last year
to the nearest £
CASH DONATIONS 12 -
10 -
100 -
593 -
33 -
-
-
-
Sub total(Gross income for
AR)		 748 2,470
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
2,470

OFFICE /STORAGE RENTAL		 -
WEBSITE/SOCIAL MEDIA -
COMMUNITY SERVICES/GOODS -
ADVERTISING 350 -
INSURANCE -
CIC SUBSCRIPTION -
TELEPHONE HELPLINE -
LOGO MERCHANDISE 140 -
UNIFORMS/EQUIPMENT -
**Sub total ** 490 2,142
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
2,142
258 103 -
361		 328
- - - - -
226 102 - 328 -
484 205 - 689 328

CCXX R1 accounts (SS)

01/01/2022

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
This year
Last Year
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
258
103
226
102
-
-
484
205
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
MR K FRATER		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
MR K FRATER 31/12/2021

CCXX R2 accounts (SS)

01/01/2022

2