## **Trustees’ annual report (including Directors’ report) for the period**
## **From: MARCH 2020 Period start date To: MARCH 2021 Period end date**
## **Charity name: COMMUNITY OUTREACH PROJECT SOLUTIONS**
**Charity registration number:** 1178997
## **Company number: N/A**
## **Objectives and activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**1. To relieve persons in Reading**
**Berkshire and the united kingdom that**
**are in financial hardship in such ways as**
**the Trustees from time to time think fit, in**
**particular, but not exclusively by: a)**
**providing emergency food, essential**
**toiletries, and household items to**
**individuals and families in need and/or**
**for distribution by charities or other**
**organisations working to prevent or**
**relieve poverty b) such other means,**
**including (but not limited to) the**
**provision of support or signposting to**
**relevant information and other advisory**
**service.**
**2. To advance the Christian faith as the**
**trustees from time to time think fit.**
**3. To promote, for the benefit of the**
**public, the efficiency of the police in**
**Reading Berkshire and the United**
**Kingdom and to promote good**
**citizenship and greater public**
**participation in the prevention and**
**solution of crime in the area**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Feeding the homeless**
**Initiating community engagement project**
**with the police and bame community**
**Supporting bereaved families**
**Supporting single mothers**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have all had guidance from**
**the charity commission via printed copy**|
|---|---|---|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
||SORP reference||
|Policy on grant making|Para 1.38|**At present we are not in a financial**
**position to support via grants. This is a**
**projected future endeavour However we**
**do have a policy included in our**
**constitution which you have.**|
|Policy on social investment
including program related
investment|Para 1.38|**We have a policy on social investment as**
**stated in our constitution.**|
|Contribution made by
volunteers|Para 1.38|**Volunteers have used their own time and**
**ability to assist accordingly.**|
|Other|||
## **Achievements and performance**
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Due to the Covid 19 pandemic the way that**
**the charity worked was altered, we were**
**far more limited in our outreach methods**
**as a result of restrictions and sensitivities**
**to Covid.**
**We utilised networking and social media,**
**Particularly local groups in Reading to**
**promote our services and recruit**
**volunteers**
**We were successful in obtaining funding**
**for Covid 19 assisting charities and were**
**able to obtain sufficient supplies and items**
**to support over 250 people as well as reach**
**over 7,000 homes in Reading central via**
**door to door interaction.**
**We facilitated the distribution of over 1,000**
**hygiene kits, including masks & sanitiser.**
**We responded to over 300 requests for**
**support. This including but not limited to**
**Clothing, sanitary products, toothbrushes,**
**toothpaste, hygiene wipes, shopping and**
**emotional support.**
**42 Care parcels have been given to the**
**homeless.**
**income for homeless care packages in**
**winter was facilitated by Easy Fundraising.**
**Due to funding we were able to facilitate the**
**costs associated with recruiting**
**50 new volunteers, many of whom signed**
**up as a result of a campaign via facebook.**
**Volunteers offered help in accordance**
**with the areas they lived in as they were**
**familiar with who**
**needed support in their areas.**
**Due to restrictions we have not been as pro**
**active with the freedom on the**
**street to speak to members of the public at**
**random as we usually would. However with**
**regard to restrictions we were able to offer**
**reactive help to those in need of support,**
**befriending and assistance. We often**
**signposted vulnerable and isolated people**
**to other organisations such as local police**
**or the NHS if matters were outside of our**
**support remit.**
**Care and support has been given to**
**those unable to leave home by shopping**
**for them and collecting prescriptions.**|
|---|---|---|---|
**Due to restrictions we have not been as pro active with the freedom on the street to speak to members of the public at random as we usually would. However with regard to restrictions we were able to offer reactive help to those in need of support, befriending and assistance. We often signposted vulnerable and isolated people to other organisations such as local police or the NHS if matters were outside of our support remit. Care and support has been given to those unable to leave home by shopping for them and collecting prescriptions.**
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**We have located a possible fundraiser**
**that specialises in supporting Christian**
**based ministries. This is for The Naked**
**Truth Project. We are set to apply at the**
**next opening in 2020.**
**Black and Blue project was temporarily**
**placed on hold due to other police**
**commitments however is set to restart in**
**June 2020.**
(This funding was
applied for no response)
(This is on hold due to Covid
however Trustees are in talks
with Supt at TVP)
**CHARITY NAME WAS CHANGED FOR EASE**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**We have been fairly successful this year, in**
**securing funding from The National Lottery and**
**Government grant scheme. This greatly helped**
**to establish us more efficiently. Provide more**
**local support as we were able to relocate our**
**offices to Reading Berkshire. We were able to**
**obtain a storage unit and liaise with firms to**
**establish significant charity discounts so that**
**more funds can be spent on the communities**
**directly.**
**We have also utilised companies such as Easy**
**Fundraising, which at no cost to the donor give**
**us money if their website is used for day to day**
**purchases via affiliate link**|
|Investment performance
against objectives|Para 1.41|**Money raised has been used to purchase**
**website, email address and virtual office**
**subscription. Further fund raising will**
**phonelines for counselling and support .**
**Money raised has enabled us to provide**
**food parcels for the homeless during**
**winter and summer.**
**We are generating much more solid**
**ourselves set up on social media as a**
**registered charity which should help with**
**further donations.**
**continue throughout 2021 to purchase 2**
**connections and have been able to get**
**We were able to buy uniforms and ID badges**|
|Other|||
## **Financial review**
|**Financial review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**A meeting was held amongst trustees on**
**instated our trustees at the request of our**
**March 17th 2020. At present we have re-**
**regular volunteers. Finances are steady**
**however our restricted funds are depleted**
**due to the nature and timescale for which**
**they needed to be used**|
|Statement explaining the
policy for holding reserves
stating why they are held|**Para 1.22**|**At present we are at a low reserve level**
**until funding can be raised. Much of our**
**work is currently non finance orientated**
**i.e befriending and social media support.**
**We have ongoing costs such as**
**subscription to ‘Churches in community**
**England’ who oversee a branch of our**
**charity. Further funding is used for**
**website maintenance and telephone**
**maintenance costs. The reserves will just**
**about cover this however we will be in a**
**better position to fundraise once we have**
**statements to show potential investors. **|
|Amount of reserves held|Para 1.22|**£689 pounds**|
|Reasons for holding zero
reserves|Para 1.22|**n/a**|
|Details of fund materially in
deficit|Para 1.24|**n/a**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None at present.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Personal funds from trustees and**
**volunteers.**
**Fundraising through social media from**
**the public.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**(1) The income and property of the CIO**
**must be applied solely towards the**
**promotion of the objects.**
**(a) A charity trustee is entitled to be**
**reimbursed from the property of the CIO**
**or may pay out of such property**
**reasonable expenses properly incurred**|
|||**by him or her when acting on behalf of**
**the CIO.**
**(b) A charity trustee may benefit from**
**trustee indemnity insurance cover**
**purchased at the CIO’s expense in**
**accordance with, and subject to the**
**conditions in, section 189 of the Charities**
**Act 2011.**
**(2) None of the income or property of the**
**CIO may be paid or transferred directly or**
**indirectly by way of dividend, bonus or**
**otherwise by way of profit to any member**
**of the CIO. This does**
**not prevent a member who is not also a**
**charity trustee receiving:**
**(a) a benefit from the CIO as a beneficiary**
**of the CIO;**
**(b) Reasonable and proper remuneration**
**for any goods or services supplied to the**
**CIO.**
**(3) Nothing in this clause shall prevent a**
**charity trustee or connected person**
**receiving any benefit or payment which is**
**authorised by Clause 6.**|
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|**n/a**|
|Other||**We need to raise more funds in order to**
**recruit people. Funding deadlines and**
**‘religious’ exemption would be the main**
**challenges, however as that is only for**
**one branch of the charity. We are hopeful**
**that organisations such as ‘The National**
**lottery’ or ‘Health lottery may assist our**
**other community projects which are non**
**religious and wholly community focused.**
**We aim to have a better chance of**
**support from those or similar**
**organisations**|
## **Structure, governance and management**
Description of charity’s
|trusts:|||
|---|---|---|
|Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**Association model constitution**|
|How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**Charitable incorporated CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**13 Appointment of charity trustees [(1)**
**At the first annual general meeting of the**
**members of the CIO all the charity**
**trustees shall retire from office;] (2) At**
**every [subsequent] annual general**
**meeting of the members of the CIO, one-**
**third of the charity trustees shall retire**
**from office. If the number of charity**
**trustees is not three or a multiple of**
**three, then the number nearest to one-**
**third shall retire from office, but if there is**
**only one charity trustee, he or she shall**
**retire;**
**(3) The charity trustees to retire by**
**rotation shall be those who have been**
**longest in office since their last**
**appointment or reappointment. If any**
**trustees were last appointed or**
**reappointed on the same day those to**
**retire shall (unless they otherwise agree**
**among themselves) be determined by lot;**
**(4) The vacancies so arising may be filled**
**by the decision of the members at the**
**annual general meeting; any vacancies**
**not filled at the annual general meeting**
**may be filled as provided in sub-clause**
**(5) of this clause;**
**(5) The members or the charity trustees**
**may at any time decide to appoint a new**
**charity trustee, whether in place of a**
**charity trustee who has retired or been**
**removed in accordance with clause [15]**
**(Retirement and removal of charity**
**trustees), or as**
**an additional charity trustee, provided**
**that the limit specified in clause [12(3)] on**
**the number of charity trustees would not**
**as a result be exceeded; (6) A person so**
**appointed by the members of the CIO**
**shall retire inaccordance with the**|
**provisions of sub-clauses (2) and (3) of this clause. A person so appointed by the charity trustees shall retire at the conclusion of the next annual general meeting after the date of his or her appointment, and shall not be counted for the purpose of determining which of the charity trustees is to retire by rotation at that meeting.**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**Trustees will be voted in, they will receive**
**training at Reading Voluntary action**
**group.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Charitable incorporated organisation**
**Constitution**
**Working alongside police force and**
**assisting other churches and charities**|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and administrative details**
|Charity name|**Community Outreach Project Solutions**|
|---|---|
|Other name the charity uses|**The Naked Truth**
**Firefighters**
**Black and blueproject**|
|Registered charity number|**1178997 **|
|Charity’s principaladdress|**40 Caversham Road Reading RG1 7EB**|
## **Names of the charity trustees who manage the charity**
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|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|---|---|
|||Sylvia Vousen|Treasurer||||
|||Rachel M bojang|Secretary||||
|||Keith Frater|||||
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|||Corporate trustees– names ofthe directors at the date thereportwas approved
**Director name**|||||
|||**Director name**|||||
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Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The company has taken advantage of the small companies’ exemption in preparing the report above.**
**The trustees declare that they have approved the trustees’ report (including directors’ report) above.**
**Signed on behalf of the charity’s trustees/directors**
**----- Start of picture text -----**
Signature(s)
Full name(s) MIRIAM VIRGO
Position (for example
Secretary, Chair, etc) [CHAIR]
Date 31/12/2021
**----- End of picture text -----**
|**COMMUNITY OUTREACH PROJECT SOLUTIONS 1178**|**COMMUNITY OUTREACH PROJECT SOLUTIONS 1178**|**1178997**|||
|---|---|---|---|---|
|**Receipts and payments accounts**||||**CC16a**|
|Mar-20
Period start date
**To**
**For the period**
**from**||Mar-21
Period end date|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**12**
**10**
**100**
**593**
**33**
**748**
**-**
**-**
**-**
**748**
**350**
**140**
**490**
**-**
**-**
**-**
**490**
**258**
**-**
**226**
**484**|**Restricted**
**funds**
**to the nearest £**
**10,000**
**-**
**-**
**-**
**10,000**
**-**
**-**
**-**
**10,000**
**2,420**
**930**
**4,025**
**-**
**54**
**300**
**638**
**-**
**1,530**
**9,897**
**-**
**-**
**-**
**9,897**
**103**
**-**
**102**
**205**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**10,012**
**10**
**100**
**593**
**33**
**-**
**-**
**-**
**10,748**
**-**
**-**
**-**
**10,748**
**2,420**
**930**
**4,025**
**350**
**54**
**300**
**638**
**140**
**1,530**
**10,387**
**-**
**-**
**-**
**10,387**
**361**||**Last year**
**to the nearest £**|
|CASH DONATIONS|**12**|||||**-**|
||**10**|||||**-**|
||**100**|||||**-**|
||**593**|||||**-**|
||**33**|||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**748**|||||**2,470**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**2,470**|
||||||||
|
OFFICE /STORAGE RENTAL||||||**-**|
|WEBSITE/SOCIAL MEDIA||||||**-**|
|COMMUNITY SERVICES/GOODS||||||**-**|
|ADVERTISING|**350**|||||**-**|
|INSURANCE||||||**-**|
|CIC SUBSCRIPTION||||||**-**|
|TELEPHONE HELPLINE||||||**-**|
|LOGO MERCHANDISE|**140**|||||**-**|
|UNIFORMS/EQUIPMENT||||||**-**|
|**_Sub total_ **|**490**|||||**2,142**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**|**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**2,142**|
||||||||
||**258**|**103**|**-**|
**361**||**328**|
||**-**|**-**|**-**|**-**||**-**|
||**226**|**102**|**-**|**328**||**-**|
||**484**|**205**|**-**|**689**||**328**|
CCXX R1 accounts (SS)
01/01/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
This year
Last Year
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**258**
**103**
**226**
**102**
**-**
**-**
**484**
**205**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
MR K FRATER|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||MR K FRATER|31/12/2021|
|||||
CCXX R2 accounts (SS)
01/01/2022
2