2023-06-30-accounts - Tickhill & District Lions Club (CIO)

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date			To	Period end date
		Day 01	Month 07	Year 2022		Day 30	Month 06	Year 2023

Section A Reference and administration details

Charity name Tickhill & District Lions Club Other names charity is known by The Lions Club of Tickhill & District Registered charity number (if any) 1178985 Charity's principal address 52 Airedale Avenue, Tickhill,

52 Airedale Avenue, Tickhill, Doncaster South Yorks. Postcode DN11 9UH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Malcolm Miles	President & Chair	Whole Period	Tickhill & District Lions Club
Douglas Clive Brown	Secretary	1stJuly 22 – Sept. 22 Resigned	Tickhill & District Lions Club
Jonathan Moody	Activities/Secretary	Whole Period	Tickhill & District Lions Club
John Shiels	Treasurer	Whole Period	Tickhill & District Lions Club
George F Collier	Welfare Committee	1stJuly 22-Aug 22 Resigned	Tickhill & District Lions Club
Ronald H Lindsay	LCIF Coordinator	Whole Period	Tickhill & District Lions Club
Michael Byrne	Activities Committee	Whole Period	Tickhill & District Lions Club
Stuart Allen	MembershipChair	Whole Period	Tickhill & District Lions Club
Matthew Rogers	Welfare	Whole Period	Tickhill & District Lions Club
John Hill	Activities Committee	Whole Period	Tickhill & District Lions Club
Karen Arlewe Goberdhan-Lekwa	Welfare Committee	Whole Period	Tickhill & District Lions Club
Penelope Bradley	Welfare Committee	Whole Period	Tickhill & District Lions Club.
Steven Hattersley	Activities Committee	13 Sept 22 -30thJune 23	Tickhill & District Lions Club
Robert Uney	MarketingOfficer	13 Sept 22 -30thJune 23	Tickhill & District Lions Club

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution & By-Laws of Tickhill & District Lions Club.

(eg. trust deed, constitution)

Charitable Incorporated Organisation. How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

Nomination and election by the members of Tickhill & District Lions Club in accordance with the Constitution & By-Laws of the club.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees.
the charity’s organisational structure and any wider network with which the charity works.
relationship with any related parties.
trustees’ consideration of major risks and the system and procedures to manage them.

The charity is part of the Lions Club International (LCI) District 105N.

The Trustees receive appropriate training, either by direct means or online from suitably qualified personnel, plus further guidance from appropriate personnel within the wider Lions organisation regarding Trustee Duties and Responsibilities.

The charity operates and works within the following policies and procedures.

Safeguarding of Children & Vulnerable Adults.
Risk Management.
The LCI Objectives & Code of Ethics.
Grant Making Policy.
GDPR Procedures.
Conflicts of Interests.
Complaints Procedures.
Accident Reporting Procedures.
Charity Reporting & Accounting Procedures.
Disability Policy Procedures.
Event Management Planning Procedures.
Food Hygiene Certification.
DBS Certification.

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Section C Objectives and activities

The advancement of citizenship.
Promoting the voluntary sector to the public benefit.
Promoting volunteering.

Summary of the objects of the charity set out in its governing document

Relief of poverty and the relief of those in need.
Providing humanitarian aid and disaster relief.
The advancement of health and the saving of lives.
Promoting the benefit of conservation protection and the improvement of the physical and natural environment.
Promoting community participation in healthy recreation.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The advancement of citizenship.

Members give their time weekly to plan future fundraising events, in particular, a major effort was put into effect to support the Serenity Suite Appeal for the Doncaster & Bassetlaw Teaching Hospital Trust through the Lions Clubs International Foundation and other members of the community, plus community groups seeking our help.

Promoting the voluntary sector to the public benefit.

The continued use of social media, magazine publications and membership campaigns to encourage others to get involved and to give for the public good. Indeed, our club membership and involvement of volunteers continues to grow.

Promoting volunteering.

We promote our fundraising and grant making through social media platforms, as well as press and magazine releases. We let it be known that volunteering supports community groups and individuals, often in the most difficult of circumstances, but to bring help to those in need of our support and always maintaining due diligence and total confidentiality.

Relief of poverty and the relief of those in need.

£2500 was provided to support local food banks and food hubs for Christmas Hampers. Equipment was provided in the form of replacement wheelchair batteries and washing machines for those in need. Significant support (£2350) was provided to local schools for educational needs and sensory equipment. Financial support (£1000) was provided to a local man following a serious disabling stroke.

Providing humanitarian aid and disaster relief.

The following appeals were supported: Pakistan Disaster Appeal, Ukraine Appeal, the Turkey & Syria Appeal, the Samaritans and the St. John’s Hospice.

The advancement of health and the saving of lives.

Our club has a well-developed system for the collection of used spectacles for distribution to less developed countries. Message in a Bottle initiative involves the provision of MIAB free of charge to the elderly and infirm, our MIAB officer regularly gives explanatory presentations to all interested organisations. We support local clubs and organisations, we have 8 main focus areas, which are, Vision and the prevention of sight loss, Youth, through sports and schools, disaster relief, humanitarian aid, diabetes, Hunger, by supporting foodbanks, the environment and childhood cancer.

Promoting the benefit of conservation protection and the improvement of the physical and natural environment. We carry out ‘litter picking, tree planting and bulb planting initiatives with

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other interested local volunteers and organisations. Promoting community participation in healthy recreation.

We have supported local community centres, libraries and good neighbour organisations who provide educational and other activities for young and old alike. We have provided support for many local schools, football clubs and other welfare and sports facilities.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit:

We confirm that the Trustees take full account of the guidance issued by the Charity Commission related to public benefit when considering their response to welfare requests as well as when organising the Club’s fundraising and service activities.

Additional details of objectives and activities (Optional information)

Grants are awarded in accordance with the club Grant Making Policy in furtherance of its’ charitable objectives.

Most of the fundraising is within the local area and as such local charities, youth, children’s organisations, and local community facilities are given special consideration.

You may choose to include The club provides support to National and International Organisations and further statements, where Charities. relevant, about:

policy on grant making.

Grant applications are treated in accordance with GDPR.

policy programme related Trustees and members review applications through a process of due
investment. diligence.
contribution made by volunteers.

The club does not have an investment portfolio.

Volunteer contribution is invaluable. Volunteers are given necessary instruction, training, protection and essential PPE.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Christmas and Easter Raffles.

Local businesses and our members donate prizes and/or sell tickets to raise funds for our charitable work. Both the Christmas raffle and the Easter raffle were extremely successful.

Message in a Bottle

We promote this to the elderly and anyone living alone. The emergency services know to look for a container in the fridge that has the prescription, personal and contact details of the resident.

Spectacle Collections.

We have collection boxes in libraries and GP surgeries around our district. These old spectacles are sent for cleaning and classifying before being sent to developing countries.

Supporting Schools .

Local schools were supported with the supply of learning equipment, sensory equipment, plus financially to put on special events.

Support to individuals.

We have supported individuals in need in the following ways:

Household Beds, Carpets & White Goods £2395.
Winter clothing for individuals £250.
Local Martial Arts girl £500.
For a local man severely affected by a stroke £1000.
Wheelchair batteries for a local individual £500.

Donations to Lions Clubs International (LCIF)

Pakistan Appeal £1010. Ukraine Appeal £680. Turkey & Syria Appeal £1000.

Serenity Suite at the Doncaster & Bassetlaw Teaching Hospital. Provision of a grant to provide for a purpose-built Serenity Suite for use of mothers affected by bereavement following the loss of a child, which includes a bedroom, kitchenette, bath and shower, storeroom, office, desk, computer and TV, plus a nursing station.

Supporting National & Charities. Medic Alert £300. The Samaritans £1000. Other National Charities £750.

Supporting local community organisations.

The Serenity Suite Matching Grant £33, 476. Foodbank, Food Hub, & Hampers £2980. Community Library £200. Dadsley Crafting £250. Swimming Training Course £395. Thai Chi Bawtry £250. Breakfast Club £250. Scouts & Guides £500. Local Schools and Nursery £3088. Local Football Club £907. Local Churches £550 St. John’s Hospice £749. Local Horticultural Society £250. Coronation Lunch £595.

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Section E Financial review

A reserve is held which the trustees consider sufficient to cover any Brief statement of the project or event liabilities should any such project or event failing to charity’s policy on reserves generate sufficient income. Regard has always been placed on the Christmas Sleigh event failing to take place possibly due to extreme weather conditions or the possibility of some other reason. This single event generates approximately 60% of the club fundraising, consequently a minimum reserve of £10,000 is held, subject to periodic review. Other opportunities are under continual review resulting in the introduction of events such as Classic Car Shows in order to generate funding. Details of any funds materially The charity has no investments other than bank accounts and no in deficit accounts are in deficit.

Further financial review details (Optional information)

Principal source of funding.

You may choose to include additional information, where relevant about:

The main funding in the last fiscal year has been from the following:

Christmas Raffle £2141.
Easter Egg Raffle £1282.
Classic Car Shows £5919.  Race Nights £3303.
the charity’s principal sources of funds (including any fundraising).
Fireworks Extravaganza £4309.
how expenditure has  Santa’s Sleigh collections £16673. supported the key objectives  Fashion Show £288. of the charity.  Donations from Businesses & Individuals £2921.
investment policy and objectives including any ethical investment policy adopted.

This document shows that expenditure has directly supported all the charities key objectives; the charity does not have an investment portfolio. The club is in good standing and remains in a strong financial position which enables the charity to continue providing support to those in need.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (e.g., Secretary, Chair, etc) Date	P J Bradley	R H Lindsay
	Treasurer & Trustee	LCIF Officer & Trustee
	26/01/2024.
	26/01/2024.

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Charity Name No (if any) Tickhill & District Lions Club (CIO) 1178985 Receipts and payments accounts CC16a For the period Period start date Period end date To from 7/1/2022 6/30/2023

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts Fund C/F 47,979 Santa's Sleigh Collection 17,046 Ukraine Appeal 199 Queen Elizabeth's Jubilee Members Subscriptions 1,835 Christmas Raffle 2,141 Easter EggRaffle 2,582 HMRC Gift Aid 228 Club Raffle 441 Barbeque Race Nights 4,657 Classic Car Shows 11,390 Fireworks Extravaganza 5,734 Gala 1,235 Donations & SerenitySuite Restrict Fd 2,921 Fashion Show 288 Club Charter Night 2,390 Tailtwister Lion 119 Bank Interest 66 101,250 - - Sub total - Total receipts 101,250 A3 Payments Grants & SerenitySuite Restricted Fund 36,250 Ukraine Appeal Donation Members Dues 3,042 Release of Restricted Fund Christmas Raffle Prizes,Tickets,Float. 1,913 Queen Elizabeth's Jubilee Easter Eggs 1,300 Insurance Barbeque Flowers / Gifts for storage services 44 Race Nights 1,354 Classic Car Shows 5,471 Fireworks Extravaganza 2,760 Club Charter Night 2,569 Presidential Costs TrainingCertificates 64 Website & Advertising Gala 459 Postage & Stationary. 151 Club Social 210 SkipHire & Collection Boxes Membership,Kits & Club Regalia 76 Sub total 55,663 Unrestricted funds to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table).		to the nearest £ 33,476 33,476 - - - 33,476 33,476 33,476 Restricted funds	to the nearest £ - - - - - - - - - - - - - - - Endowment funds	Total funds to the nearest £ 47,979 17,046 199 - 1,835 2,141 2,582 228 441 - 4,657 11,390 5,734 1,235 36,397 288 2,390 119 66 134,725 - - - 134,725 69,725 - 3,042 - 1,913 - 1,300 - 44 1,354 5,471 2,760 2,569 - 64 - 459 151 210 - 76 89,138	Last year to the nearest £
					39,752
					18,695
					13,875
					461
					2,035
					3,173
					2,708
					2,513
					377
					899
					5,399
					9,619
					5,070

					1,679

					2,779

					4
					109,038


					-
					-

					109,038

Grants & SerenitySuite Restricted Fund	36,250	33,476	-	69,725	19,589
Ukraine Appeal Donation				-	18,553
Members Dues	3,042		-	3,042	2,333
Release of Restricted Fund				-	8,374
Christmas Raffle Prizes,Tickets,Float.	1,913		-	1,913	2,972
Queen Elizabeth's Jubilee				-	539
Easter Eggs	1,300		-	1,300	795
Insurance
Barbeque			-	-	240
Flowers / Gifts for storage services	44		-	44	272
Race Nights	1,354			1,354	480
Classic Car Shows	5,471			5,471	2,925
Fireworks Extravaganza	2,760		-	2,760	917
Club Charter Night	2,569			2,569	2,279
Presidential Costs				-	300
TrainingCertificates	64			64	64
Website & Advertising				-	78
Gala	459			459	25
Postage & Stationary.	151			151	145
Club Social	210		-	210
SkipHire & Collection Boxes				-	140
Membership,Kits & Club Regalia	76		-	76	37
*Sub total*	55,663	33,476	-	89,138	61,057

A4 Asset and investment
purchases,(see table)
	-	-	-	-
	-	-	-	-
**Sub total **	-	-	-	-	-

*Total payments*	55,663	33,476	-	89,138	61,057

*Net of receipts/(payments)*	45,587	-	-	45,587	47,981
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds last year end	-	-	-	-	-
*Cash funds this year end*	45,587	-	-	45,587	47,981

Section B Statement of assets and liabilities at the end of the period

Details Bank Account Details Petty Cash Details None Details Santa's Sleigh Details None Signature P J Bradley R H Lindsay *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ - - 45,587 - OK OK to nearest £ to nearest £ 70 - - - Cost (optional) - - Cost (optional) Treasurer's Account - - - - - Print Name Penelope Jane Bradley Ronald HarryLindsay Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
		-
		-
		-
		OK
		to nearest £ Endowment funds
		-
		-
		Current value (optional)
		-
		-
		Current value (optional)
		-
		-
		-
		When due (optional)



		Date of approval
P J Bradley	Penelope Jane Bradley	2/8/2024
R H Lindsay	Ronald HarryLindsay	2/8/2024

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

Tickhill & District Lions Club (CIO)

On accounts for the year ended

30[th] June 2023

Charity no (if any)

1178985

Set out on pages

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 06 / 2023 .

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed:

Date:

01/11/2023

Name:

Stephen Gillott

October 2018

IER

Relevant professional qualification(s) or body (if any):

Address:

49 Saffron Crescent, Tickhill, Doncaster, DN11 9RX

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

I have completed my examination and have been made aware that the below receipts for the expenditure on the Fund Raising account are unavailable.

From my own local knowledge of Lions activities, I am satisfied that the expenditure is all valid and has been appropriated to the correct charitable project.

Furthermore, the Balance sheet presented represents a true and accurate record of income and expenditure for the year ending 30[th] June 2023.

Fundraising Account

October 2018

IER