2021-04-05-accounts - Croeso Llantwit

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 6 4 2020 To 5 4 2021

Section A Reference and administration details

Charity name

Croeso Llantwit

Other names charity is known by Registered charity number (if any) 1178922

Charity's principal address

6 Colhugh Street Llantwit Major Vale of Glamorgan Postcode CF61 1RE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Tina Angove	Treasurer		First Trustee
Graham Benfield OBE	Chair		First Trustee
John Devonshire		To 20 October 2020	First Trustee
Susan Hybart	Secretary		CharityTrustees
Drusilla Phillimore			First Trustee
Christopher Westoby		From 23 December 2020	Charity Trustees
Ellis Williams		From 22 December 2020	CharityTrustees













Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CIO Foundation Constitution Type of governing document Registered 25 June 2018 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Apart from the first charity trustees, every trustee is appointed for a term of Trustee selection methods two years by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The trustees have considered safeguarding issues as a risk and have put in place a Safeguarding Policy, which is reviewed annually, and a Safeguarding Officer.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

TAR

March 2012

Section C Objectives and activities

The Objects of Croeso Llantwit are:

For the public benefit, the relief of need of those granted refugee status and their families and those seeking asylum in Llantwit Major or the surrounding area in the Vale of Glamorgan, in particular but not exclusively by:

providing, or assist to provide, short or long term community financed accommodation;
support the provision of aid to refugees or those seeking asylum;
advancing their education and training so as to advance them in life and assist them to adapt within a new community;
advance the education in general about the issues relating to refugees and to those seeking asylum;
the relief of sickness and financial hardship;
the relief of unemployment in particular by the provision of vocational and skills advice and support; and

Summary of the objects of the charity set out in its governing document

working with, and supporting, organisations sharing any or all of the above charitable purposes.

Our key aims and objectives for the 2020-21 financial year were set in the context of the Covid-19 pandemic and the Home Office’s suspension of the Resettlement Scheme while managing UK lockdown. While the scheme was on hold and while lockdown prevented in person gatherings, our priorities were:

to review options for securing appropriate accommodation for the family once the Scheme was reinstated;
to continue awareness raising and maintaining our network of supporters through digital communications.

The Home Office announced resumption of the Scheme in January 2021, and since then our priorities were expanded:

to secure appropriate accommodation and finalise preparations for the arrival of a family;
to secure final approval of our application from the Vale of Glamorgan Council and from the Home Office for resettlement of a refugee family.

All of our priorities were aimed at welcoming a refugee family to Llantwit Major at the earliest opportunity.

TAR

March 2012

The purpose of Croeso Llantwit is the support of refugee families in the Vale of Glamorgan through the Community Sponsorship Scheme as identified by the Home Office and the UNHCR under the Vulnerable Persons Resettlement Programme.

To achieve the specific objectives set for the year, ahead of the resettlement of a family and recognising the constraints of lockdown, our activities contributing to the public benefit have focused on the following Objects of the charity within the community of Llantwit Major:

Advancing the education in general about the issues relating to refugees and to those seeking asylum:

We have maintained awareness of issues relating to refugees through periodic digital communications to our network of volunteers and supporters. Despite the limitations of the lockdown, we have continued to bring in new supporters, bringing issues to the attention of more people who share our commitment to providing assistance to families from the refugee camps and their environs.

Working with, and supporting, organisations sharing any or all of the above charitable purposes:

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We have continued to maintain our links with national and local government authorities involved in the Resettlement Scheme. We have also continued to liaise with other Welsh communities that are taking part in the Government’s Resettlement Scheme, continuing our learning from each other that will be of benefit families settling in our communities. As the local lockdown rules and guidance have allowed, we have maintained contact with a number of Syrian families in the South Wales area building our understanding of what we will need to do to support the family settling in Llantwit Major; we hope that this contact has also been beneficial to the families that we have met, helping them to feel increasingly at home in South Wales.

Providing, or assist to provide, short or long term community financed accommodation:

Suitable, affordable accommodation is scarce in Llantwit Major at the present time, and the Trustees have identified and reviewed the benefits and risks of all options for providing accommodation for the family. Links with the local letting agencies have been maintained during lockdown to enable rapid identification of suitable accommodation as and when it becomes available.

Statutory declaration on regard to the guidance issued by the Charity Commission on public benefit:

At the time of registering Croeso Llantwit as a charity with the Charity Commission, the first trustees gave explicit consideration to the benefit aspect and public aspect of the public benefit guidance. Core to the purpose of Croeso Llantwit is the relief of need, including financial need, of a refugee family being resettled in the UK. It was also agreed that Croeso Llantwit should work in such a way as to bring benefit to the wider community through advancing awareness and education on issues facing refugees thereby building a more tolerant and understanding community. Furthermore, fund-raising events would be community-based helping to increase the sense of community within the town. All current trustees have read the guidance issued by the Charity Commission on public benefit.

TAR

March 2012

Additional details of objectives and activities (Optional information)

The support and participation of our network of volunteers has been essential to us remaining committed and able to welcome a family to our community. We have retained volunteers to work in a number of key areas, including:

Housing;
Education;
Preparation of basic information for the family on arrival;

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.
Language and Interpretation;
Cultural awareness training for volunteers;
Health and Safeguarding;
Fundraising;
Communications and social media.
Since lockdown in March 2020, although much of the active work of the Charity has been put on hold, we have continued to maintain the community of volunteers and supporters through social media and e-mail channels, providing regular updates on Croeso Llantwit and information on wider refugee issues, and encouraging mutual support during a period of isolation.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

As a result of our activities during the year:

We have maintained our network of supporters within the community - we have over 100 local residents who wish to be kept informed of progress and events; and we have over 50 active volunteers.
We have continued to raise funds through donations from individuals that will enable us to equip and furnish a home as well as cover the minimum of £9,000 required by the Home Office for the Government’s Community Sponsored Resettlement Scheme;
• We have re-engaged with the Home Office since the Resettlement Scheme resumed to ensure our application can receive final approval as soon as suitable accommodation is secured;
• We have continued to raise awareness within the community of the purpose of the charity and of issues facing refugees.

Section E Financial review

The charity does not have an explicit reserves policy at present as we Brief statement of the have plans for the expenditure of funds once accommodation is secured charity’s policy on reserves and the family arrives. Funds beyond the required minimum of £9,000 are needed to ensure that appropriately-equipped accommodation can be secured and sustained for the minimum of two years.

TAR

March 2012

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

During financial year 2020-21, our principal sources of new funding have been:

a capital grant from The George Gibson Charitable Trust to enable us to refurbish and equip the house; and
donations from individual members of the public.

Expenditure has been limited during 2020-21 due to the Scheme being on hold.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

At the time of submitting this Annual Return, but falling into the next year’s reporting period, we have secured suitable accommodation and have received the final approval from the Vale of Glamorgan Council and the Home Office. A family has been identified by the Home Office/UNHCR, and we are making final preparations for their arrival.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Susan Hybart Graham Benfield Position (eg Secretary, Chair, etc)[Secretary ] Chair Date 4 October 2021 4 October 2021

TAR

March 2012

Charity Name No (if any) CROESO LLANTWIT 1178922 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.04.2020 31.03.2021

Section A Receipts and payments

to the nearest £ - 3,000 - - - - - - 3,000 - - - 3,000 161 - - - - - - - - 161 - - - 161 2,839 - 8,511 11,350 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 2,209 3,000 638 - - - - - 5,847 - - - 5,847 161 - - - - - - - - 161 - - - 161 5,686 - 29,156 34,842	Last year to the nearest £
	-	2,209	-
	-	3,000	-
	-	638	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	5,847	-

	-	-
	-	-	-
	-	-	-

	-	5,847	-

	-	161	-
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	-	-	-
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	-	161	-

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	-	-
	-	-	-

	-	161	-

2,839	-	5,686	-
-	-	-	-
8,511	-	29,156	-
11,350	-	34,842	-

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Current account Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 23,492 - - 23,492 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	to nearest £ 11,350 - - 11,350 OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional)	to nearest £ Endowment funds
				-
				-
				-
				-
				OK
				to nearest £ Endowment funds
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				Current value (optional)
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				Current value (optional)
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				When due (optional)
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Signature	Print Name GRAHAM BENFIELD TINA ANGOVE	Date of approval
	GRAHAM BENFIELD	03.08.2021
	TINA ANGOVE	03.08.2021