## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 6 4 2020 **To** 5 4 2021 ## Section A Reference and administration details **Charity name** Croeso Llantwit **Other names charity is known by Registered charity number (if any)** 1178922 **Charity's principal address** 6 Colhugh Street Llantwit Major Vale of Glamorgan **Postcode** CF61 1RE **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Tina Angove|Treasurer||First Trustee| ||Graham Benfield
OBE|Chair||First Trustee| ||John Devonshire||To 20 October 2020|First Trustee| ||Susan Hybart|Secretary||CharityTrustees| ||Drusilla Phillimore|||First Trustee| ||Christopher
Westoby||From 23 December 2020|Charity Trustees| ||Ellis Williams||From 22 December 2020|CharityTrustees| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CIO Foundation Constitution Type of governing document Registered 25 June 2018 (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Apart from the first charity trustees, every trustee is appointed for a term of Trustee selection methods two years by a resolution passed at a properly convened meeting of the (eg. appointed by, elected by) charity trustees. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: The trustees have considered safeguarding issues as a risk and have put in place a Safeguarding Policy, which is reviewed annually, and a Safeguarding Officer. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** The Objects of Croeso Llantwit are: For the public benefit, the relief of need of those granted refugee status and their families and those seeking asylum in Llantwit Major or the surrounding area in the Vale of Glamorgan, in particular but not exclusively by: - providing, or assist to provide, short or long term community financed accommodation; - support the provision of aid to refugees or those seeking asylum; - advancing their education and training so as to advance them in life and assist them to adapt within a new community; - advance the education in general about the issues relating to refugees and to those seeking asylum; - the relief of sickness and financial hardship; - the relief of unemployment in particular by the provision of vocational and skills advice and support; and **Summary of the objects of the charity set out in its governing document** - working with, and supporting, organisations sharing any or all of the above charitable purposes. Our key aims and objectives for the 2020-21 financial year were set in the context of the Covid-19 pandemic and the Home Office’s suspension of the Resettlement Scheme while managing UK lockdown. While the scheme was on hold and while lockdown prevented in person gatherings, our priorities were: - to review options for securing appropriate accommodation for the family once the Scheme was reinstated; - to continue awareness raising and maintaining our network of supporters through digital communications. The Home Office announced resumption of the Scheme in January 2021, and since then our priorities were expanded: - to secure appropriate accommodation and finalise preparations for the arrival of a family; - to secure final approval of our application from the Vale of Glamorgan Council and from the Home Office for resettlement of a refugee family. All of our priorities were aimed at welcoming a refugee family to Llantwit Major at the earliest opportunity. **TAR** March **2012** 3 The purpose of Croeso Llantwit is the support of refugee families in the Vale of Glamorgan through the Community Sponsorship Scheme as identified by the Home Office and the UNHCR under the Vulnerable Persons Resettlement Programme. To achieve the specific objectives set for the year, ahead of the resettlement of a family and recognising the constraints of lockdown, our activities contributing to the public benefit have focused on the following Objects of the charity within the community of Llantwit Major: ## _**Advancing the education in general about the issues relating to refugees and to those seeking asylum:**_ We have maintained awareness of issues relating to refugees through periodic digital communications to our network of volunteers and supporters. Despite the limitations of the lockdown, we have continued to bring in new supporters, bringing issues to the attention of more people who share our commitment to providing assistance to families from the refugee camps and their environs. ## _**Working with, and supporting, organisations sharing any or all of the above charitable purposes:**_ **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** We have continued to maintain our links with national and local government authorities involved in the Resettlement Scheme. We have also continued to liaise with other Welsh communities that are taking part in the Government’s Resettlement Scheme, continuing our learning from each other that will be of benefit families settling in our communities. As the local lockdown rules and guidance have allowed, we have maintained contact with a number of Syrian families in the South Wales area building our understanding of what we will need to do to support the family settling in Llantwit Major; we hope that this contact has also been beneficial to the families that we have met, helping them to feel increasingly at home in South Wales. ## _**Providing, or assist to provide, short or long term community financed accommodation:**_ Suitable, affordable accommodation is scarce in Llantwit Major at the present time, and the Trustees have identified and reviewed the benefits and risks of all options for providing accommodation for the family. Links with the local letting agencies have been maintained during lockdown to enable rapid identification of suitable accommodation as and when it becomes available. ## _**Statutory declaration on regard to the guidance issued by the Charity Commission on public benefit:**_ At the time of registering Croeso Llantwit as a charity with the Charity Commission, the first trustees gave explicit consideration to the benefit aspect and public aspect of the public benefit guidance. Core to the purpose of Croeso Llantwit is the relief of need, including financial need, of a refugee family being resettled in the UK. It was also agreed that Croeso Llantwit should work in such a way as to bring benefit to the wider community through advancing awareness and education on issues facing refugees thereby building a more tolerant and understanding community. Furthermore, fund-raising events would be community-based helping to increase the sense of community within the town. All current trustees have read the guidance issued by the Charity Commission on public benefit. **TAR** March **2012** 4 ## **Additional details of objectives and activities (Optional information)** The support and participation of our network of volunteers has been essential to us remaining committed and able to welcome a family to our community. We have retained volunteers to work in a number of key areas, including: - Housing; - Education; - Preparation of basic information for the family on arrival; You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. - Language and Interpretation; - Cultural awareness training for volunteers; - Health and Safeguarding; - Fundraising; - Communications and social media. - Since lockdown in March 2020, although much of the active work of the Charity has been put on hold, we have continued to maintain the community of volunteers and supporters through social media and e-mail channels, providing regular updates on Croeso Llantwit and information on wider refugee issues, and encouraging mutual support during a period of isolation. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** As a result of our activities during the year: - We have maintained our network of supporters within the community - we have over 100 local residents who wish to be kept informed of progress and events; and we have over 50 active volunteers. - We have continued to raise funds through donations from individuals that will enable us to equip and furnish a home as well as cover the minimum of £9,000 required by the Home Office for the Government’s Community Sponsored Resettlement Scheme; - • We have re-engaged with the Home Office since the Resettlement Scheme resumed to ensure our application can receive final approval as soon as suitable accommodation is secured; - • We have continued to raise awareness within the community of the purpose of the charity and of issues facing refugees. ## **Section E Financial review** The charity does not have an explicit reserves policy at present as we **Brief statement of the** have plans for the expenditure of funds once accommodation is secured **charity’s policy on reserves** and the family arrives. Funds beyond the required minimum of £9,000 are needed to ensure that appropriately-equipped accommodation can be secured and sustained for the minimum of two years. **TAR** March **2012** 5 **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; During financial year 2020-21, our principal sources of new funding have been: - a capital grant from The George Gibson Charitable Trust to enable us to refurbish and equip the house; and - donations from individual members of the public. Expenditure has been limited during 2020-21 due to the Scheme being on hold. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** At the time of submitting this Annual Return, but falling into the next year’s reporting period, we have secured suitable accommodation and have received the final approval from the Vale of Glamorgan Council and the Home Office. A family has been identified by the Home Office/UNHCR, and we are making final preparations for their arrival. - , ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Susan Hybart Graham Benfield **Position (eg Secretary, Chair, etc)**[Secretary ] Chair **Date** 4 October 2021 4 October 2021 **TAR** March **2012** 6 **Charity Name No (if any) CROESO LLANTWIT 1178922 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01.04.2020 31.03.2021 ## **Section A Receipts and payments** |**A1 Receipts**
Donations
**2,209**
Grant
HMRC Gift Aid
**638**
**-**
**-**
**-**
**-**
**-**
**2,847**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 2,847**
**A3 Payments**
Administration expenses
**## **
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**_Sub total_ -**
**_Total payments_ -**
**_Net of receipts/(payments)_ 2,847**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**20,645 ##**
**_Cash funds this year end_ 23,492**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**3,000**
**-**
**-**
**-**
**-**
**-**
**-**
**3,000**
**-**
**-**
**-**
**3,000**
**161**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**161**
**-**
**-**
**-**
**161**
**2,839**
**-**
**8,511**
**11,350**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**2,209**
**3,000**
**638**
**-**
**-**
**-**
**-**
**-**
**5,847**
**-**
**-**
**-**
**5,847**
**161**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**161**
**-**
**-**
**-**
**161**
**5,686**
**-**
**29,156**
**34,842**|**Last year**
**to the nearest £**| |---|---|---|---|---| |||**-**|**2,209**|**-**| |||**-**|**3,000**|**-**| |||**-**|**638**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**5,847**|**-**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**5,847**|**-**| |||||| |||**-**|**161**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**161**|**-**| |||||| |||**-**|**-**|| |||**-**|**-**|| |||**-**|**-**|**-**| |||||| |||**-**|**161**|**-**| |||||| ||**2,839**|**-**|**5,686**|**-**| ||**-**|**-**|**-**|**-**| ||**8,511**|**-**|**29,156**|**-**| ||**11,350**|**-**|**34,842**|**-**| |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---| |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Current account
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**23,492**
**-**
**-**
**23,492**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**11,350**
**-**
**-**
**11,350**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| |Signature|Print Name
GRAHAM BENFIELD
TINA ANGOVE|Date of
approval| |---|---|---| ||GRAHAM BENFIELD|03.08.2021| ||TINA ANGOVE|**03.08.2021**|