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2024-06-30-accounts

We Are Donors Annual Trustee Report 2023-2024

2023-2024
Section A - Reference and administration details 2
Trustees 2
Advisors 2
Management team 3
Section B - Structure, governance and management 3
Section C - Objectives and activities 4
Section D - Achievements and performance 5
Section E - Financial review 5
Section F - Other optional information 7
Section G - Declaration 7

We Are Donors Annual Trustee Report 2023-2024

Section A - Reference and administration details

From (start date):
To (end date):		 01/07/2023
30/06/2024
Charity Name:
Other Names:		 We Are Donors
The charity is not known by any other names
Registered charity number: 1178843
Charity’s principal address: 20 Peat Moors, Headington, Oxford, OX3 7HS

Trustees

Trustees
Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (of
body entitled to
appoint trustee (if
any)
Matthew Byrne Chair Whole year
Matthew Symington Whole year
Charlotte Braithwaite
Shirley		 Treasurer Whole year
Jenny Whitby Whole year
Laura Whitter Whole year
Maddy Green Whole year (stepped
down on 30/6/24)
Joe Battle Secretary Whole year

Advisors

Names and addresses of advisers (optional information)

Name Type of advisor Address
None

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We Are Donors Annual Trustee Report 2023-2024

Management team

Management team
CharityManager IzzyHarvey-Kelly (start date May2023, end date 28/6/24)
CharityManager Olalekan Obisesan(start date 17/6/2024)
Chair Matthew Byrne
Operations Matthew Symington
Secretary Joseph Battle
Operations MaddyGreen(stepped down 30/6/24)
Treasurer Charlotte Brathwaite-Shirley
Education Lead JennyWhitby
Blood Donation Lead Laura Whitter
Recruitment Lead Sophie Hughes
Social Media Lead Jade McKeown
Social Media Team member Eileen Chen
Social media team member Oliver Skan(left at end ofyear)
Website development Joseph Battle
Education Lead JennyWhitby
Education Team Member Zaha Kamran Siddique
Education team member Milosz Wojtowicz(left at end ofyear)
Blood Donation Lead Laura Whitter
Blood donation Team Member Zoe Kirkham(left at end ofyear)
Research Teamjoint lead KaiyangSong
Research Teamjoint lead Eleanor Duck(left at end ofyear)
Research Team Lead James Convill(left 7/2/24)

Section B - Structure, governance and management

Type of governing document: Constitution
How the charity is constituted: CIO - FOUNDATION
Trustee selection methods: Elected by existing trustees

Additional governance issues (optional)

You may choose to include
additional information, where
relevant, about:
● policies and procedures
adopted for the induction
and training of trustees;		 The We Are Donors Charity has multiple locally run We Are Donors
Groups. These groups consist of: a ‘Local Lead’ that has overall
responsibility for the group, and who is appointed following an
interview with the We Are Donors management team or Board of
Trustees; a ‘Local Committee’ that the Local Lead appoints and is
elected each year by members of each Group.

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We Are Donors Annual Trustee Report 2023-2024

● the charity’s
organisational structure
and any wider network
with which the charity
works;
● relationship with any
related parties;
● trustees’ consideration of
major risks and the
system and procedures to
manage them.		 Each group meets with a member of the We Are Donors management
team at least every 12 weeks to monitor progress and address any
issues that may have arisen.
The We Are Donors management team and Board of Trustees meet at
least every 12 weeks to monitor progress and address any issues that
may have arisen.
Our educational materials have been reviewed by individuals with
experience in blood and organ donation, transplantation, education,
and ethics, and by NHS Blood and Transplant. The materials have
previously been reviewed by the Newcastle University Research
Ethics Committee.
We have a comprehensive set of policies and procedures that are
distributed to all parties to help protect all parties involved. All
volunteers receive standardised training and we have developed
standardised communication templates to ensure that communications
from each We Are Donors group is as clear as possible.
Apart from our charity manager (contracted through a recruitment
agency), all members (including Trustees and Advisors) are volunteers
and are unpaid.

Section C - Objectives and activities

Summary of the objects of the
charity set out in its governing
document		 WE ARE DONORS PROVIDES EDUCATION FOR THE PUBLIC IN
GENERAL (AND PARTICULARLY AMONGST YOUNG PEOPLE
UNDER THE AGE OF 25) IN THE SUBJECTS OF BLOOD, ORGAN,
TISSUE, STEM CELL, AND BONE MARROW DONATION AND
TRANSPLANTATION, INCLUDING DONOR REGISTRATION, IN
SUCH WAYS AS THE TRUSTEES SEE FIT FOR THE BENEFIT OF
THE GENERAL PUBLIC.
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)		 We have delivered talks about organ donation to schools and
universities in Bristol, Belfast, Cambridge, Cardiff, Dundee, Keele,
Oxford, Newcastle, Sheffield, UCL, KCL.
Our groups organised blood donation events - including general
awareness events, what’s your blood type events, and blood drives in
collaboration with NHS Blood and Transplant.
This year our Education Team worked with ‘The Prezenter’ - a
graphics design company to create a blood donation education
presentation for use in secondary schools.
We have active social media accounts at the local and national level
that produce and circulate digital marketing materials which increase
awareness about blood and organ donation.

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We Are Donors Annual Trustee Report 2023-2024

We reopened Local Lead recruitment from across the UK, although we did not actively try to recruit new local groups.

All charity trustees have regard to the commission’s public benefit guidance. They are all aware of the guidance and have all taken it into account when making a decision to which the guidance is relevant. Additional details of objectives NA and activities (optional information) You may choose to include further statements, where relevant, about:

Section D - Achievements and performance

Section E - Financial review

Brief statement of the charity’s The Trustees have agreed a reserve policy of £50,000 for this financial year of policy on reserves unrestricted funds. This would enable our current activities to continue in the short term if funding drops and allow for continuation of charity activities for 1 year. This includes being able to continue payment of charity manager and running costs in case of closure.

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We Are Donors Annual Trustee Report 2023-2024

Details of any funds materially Nil in deficit

Further financial review details (optional information)

You may choose to include
additional information, where
relevant, about:
● the charity’s principal
sources of funds
(including any
fundraising);
● how expenditure has
supported the key
objectives of the charity;
● investment policy and
objectives including any
ethical investment policy
adopted.		 Financial Review
Our total income was £26,194.04 and our total outgoings were
£41,820.34.
It has been encouraging to see an increase in income from donations
and public fundraising efforts as well as our first legacy and in memory
donations. This demonstrates that as we continue to grow our
important work is being recognised by the public and our visibility is
growing. We have continued to be successful in securing annual NHSBT
funding allowing us to continue and expand our work reducing
inequalities amongst minority ethnic groups in organ and blood
donation, supporting the key objectives of our charity.
Our continued success has, naturally, led to an increase in workload
and expenditure requiring a change in structure for the charity. We
have adapted to the changes in our income and seeked support for the
charity in the means of hiring our charity manager to assist with the
efficiency and management of a growing charity to achieve our
charitable goals.
Our expenditure has allowed us to further develop our educational
materials tailored to feedback received from the public which is key to
deliver high quality education on organ and blood donation supporting the
key objectives of the charity. Hiring a charity manager has
increased our outputs and supports our volunteers, seeing increases in
our impact and satisfaction from our charitable work through this.
Our largest income came from public fundraiser donations and in
memory/legacy donations. Although in comparison to 22/23 there is a
significant drop in income from donations this is because last year was
extraordinary and we continue to grow our income from donations
steadily outside of this which is encouraging.
Our largest expenditure was on charity manager who works to oversee
the day to day activities of the charity, support our volunteers and
assist the board in ensuring we have maximal impact in our charitable
Activities.
The board of trustees are aware that at current our expenditure
exceeds our income and increasing our income, especially unrestricted
funds, is a key priority for the charity in the upcoming financial year.

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We Are Donors Annual Trustee Report 2023-2024

Section F - Other optional information

Other optional information

Section G - Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:

Name: Matthew Byrne Position: Trustee, Chair Date: 27/4/2025

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WE ARE DONORS

Charity number 1178843

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024

WE ARE DONORS

CONTENTS

FOR THE YEAR ENDED 30 JUNE 2024

----- Start of picture text -----
Page
Legal and Administration Information 1
Independent Examiner's Report 2
Statement of Receipts and Payments 3
Statement of Assets and Liabilities 4
Notes to the accounts 5
Income & expenditure account 6
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WE ARE DONORS

LEGAL AND ADMINISTRATION INFORMATION FOR THE YEAR ENDED 30 JUNE 2024

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Charity Number 1178843
Trustees Matthew Byrne Chair - Whole year
Matthew Symington - Whole year
Charlotte Braithwaite-Shirley - Treasurer - Whole year
Jenny Whitby - Whole year
Laura Whitter - Whole year
Maddy Green - Whole year (stepped down on 30/6/24)
Joe Battle - Secretary - Whole year
Registered Address 20 Peat Moors,
Headington,
Oxford,
OX3 7HS
Independent Examiners Community360
Winsleys House
High Street
Colchester
CO1 1UG
Bank Lloyds Bank PLC
----- End of picture text -----

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WE ARE DONORS

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 June 2024

I report on the accounts of We Are Donors for the year ended 30 June 2024 which are set out on pages three to six.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Courtier FMAAT MIP AATQB for and on behalf of: Community360, Winsley’s House Date 24/07/2025 High Street, Colchester, Essex

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WE ARE DONORS

STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 JUNE 2024

Notes
Incoming resources
Donations & legacies:
Donations - Public/Fundraising
Donations - In memory/legacy
Income from chartiable activities:
Grants
Other incoming
Total incoming resources
Resources expended
Charitable activities
Total resources expended
Net movement in funds
Transfer between funds
Funds balances at 1 July 2023
Funds balances at 30 June 2024		 Unrestricted
Funds
£
8,979
1,418
-
-
10,397
22,462
22,462
(12,065)
(311)
75,156
62,780		 Restricted
Funds
£
9,366
-
6,432
-
15,798
19,359
19,359
(3,561)
311
17,616
14,366		 Total
2024
£
18,345
1,418
6,432
-
26,195
41,821
41,821
(15,626)
-
92,772
77,146		 Total
2023
£
101,410
-
19,955
261
121,626
37,178
37,178
84,448
.
-
8,324
92,772

The notes on pages 5 - 6 form part of these accounts.

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WE ARE DONORS

BALANCE SHEET AS AT 30 JUNE 2024

Note
Cash Funds
Cash at bank and in hand
Funds
Unrestricted revenue reserves
6
Restricted revenue reserves
6
Total funds		 2024
£
77,146
77,146
62,780
14,366
77,146		 2023
£
92,772
92,772
75,156
17,616
92,772

The financial statement was presented and approved by the Board of Trustees on 11th August 2024 and authorised for issue on 26th February 2025, signed on Trustees behalf by:

Date: 15th July 2025

Dr Matthew Byrne - Trustee & Chair

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WE ARE DONORS

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024

1. Accounting Policies

Basis of preparing the financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities and with the requirements of the Charities Act 2011. The charity meets the conditions for preparation of accounts on a receipt and payment basis the Trustees have elected to prepare the accounts in this manner.

Funds accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in delivering the objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds to be used in accordance with specific restrictions imposed by the donor or if raised for particular purpose.

Income

Donations and grants are included in income when they are receivable. Donations and grants for particular purposes are included in income as restricted funds.

Expenditure

These are recognised as soon as there is a legal or constructive obligation committing to that expenditure. Expenditure is accounted for on a receipt and payment basis.

2. Funds
Unrestricted Funds
General
Restricted fund
Belfast
Bridgeford Trust
NHSBT
Total Restricted
Total		 Balance at
01/07/2023
75,156
-
-
17,616
17,616
92,772		 Additions
10,397
9,366
5,000
1,432
15,798
26,195		 Expended
(22,462)
-
-
(19,359)
(19,359)
(41,821)		 Transfers
(311)
-
-
311
311
-		 Balance at
30/06/2024
62,780
9,366
5,000
-
14,366
77,146

3. Staff

There were no employees during the year.

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WE ARE DONORS

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024

----- Start of picture text -----
2024 2023
Total Total
£ £
Income
Donations - Public/Fundraising 18,345 101,410
-
Donations - In memory/legacy 1,418
Grants 6,432 19,955
Other - 261
Total income 26,195 121,626
Expenditure
Educational/Presentation materials 4,745 17,322
Consultancy Costs 27,510 15,831
Professional Fees 924 451
Promotional materials 6,451 1,272
Subscriptions 728 433
Advertising and Marketing 913 1,493
Postage 98 -
Travel and Subsistence 452 375
Total expenditure 41,821 37,177
Net movement in funds (15,626) 84,449
Cash funds at 1 July 2023 92,772 8,324
Cash funds at 30 June 2024 77,146 92,773
----- End of picture text -----

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