## We Are Donors Annual Trustee Report 2023-2024 |2023-2024|| |---|---| |**Section A - Reference and administration details**|**2**| |Trustees|2| |Advisors|2| |Management team|3| |**Section B - Structure, governance and management**|**3**| |**Section C - Objectives and activities**|**4**| |**Section D - Achievements and performance**|**5**| |**Section E - Financial review**|**5**| |**Section F - Other optional information**|**7**| |**Section G - Declaration**|**7**| We Are Donors Annual Trustee Report 2023-2024 ## Section A - Reference and administration details |From (start date):
To (end date):|01/07/2023
30/06/2024| |---|---| |Charity Name:
Other Names:|We Are Donors
The charity is not known by any other names| |Registered charity number:|1178843| |Charity’s principal address:|20 Peat Moors, Headington, Oxford, OX3 7HS| ## Trustees |Trustees|||| |---|---|---|---| |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (of**
**body entitled to**
**appoint trustee (if**
**any)**| |Matthew Byrne|Chair|Whole year|| |Matthew Symington||Whole year|| |Charlotte Braithwaite
Shirley|Treasurer|Whole year|| |Jenny Whitby||Whole year|| |Laura Whitter||Whole year|| |Maddy Green||Whole year (stepped
down on 30/6/24)|| |Joe Battle|Secretary|Whole year|| ## Advisors Names and addresses of advisers (optional information) |**Name**|**Type of advisor**|**Address**| |---|---|---| |None||| 2 We Are Donors Annual Trustee Report 2023-2024 ## Management team |Management team|| |---|---| |CharityManager|IzzyHarvey-Kelly (start date May2023, end date 28/6/24)| |CharityManager|Olalekan Obisesan(start date 17/6/2024)| |Chair|Matthew Byrne| |Operations|Matthew Symington| |Secretary|Joseph Battle| |Operations|MaddyGreen(stepped down 30/6/24)| |Treasurer|Charlotte Brathwaite-Shirley| |Education Lead|JennyWhitby| |Blood Donation Lead|Laura Whitter| |Recruitment Lead|Sophie Hughes| |Social Media Lead|Jade McKeown| |Social Media Team member|Eileen Chen| |Social media team member|Oliver Skan(left at end ofyear)| |Website development|Joseph Battle| |Education Lead|JennyWhitby| |Education Team Member|Zaha Kamran Siddique| |Education team member|Milosz Wojtowicz(left at end ofyear)| |Blood Donation Lead|Laura Whitter| |Blood donation Team Member|Zoe Kirkham(left at end ofyear)| |Research Teamjoint lead|KaiyangSong| |Research Teamjoint lead|Eleanor Duck(left at end ofyear)| |Research Team Lead|James Convill(left 7/2/24)| ## Section B - Structure, governance and management |Type of governing document:|Constitution| |---|---| |How the charity is constituted:|CIO - FOUNDATION| |Trustee selection methods:|Elected by existing trustees| ## Additional governance issues (optional) |You may choose to include
additional information, where
relevant, about:
● policies and procedures
adopted for the induction
and training of trustees;|The We Are Donors Charity has multiple locally run We Are Donors
Groups. These groups consist of: a ‘Local Lead’ that has overall
responsibility for the group, and who is appointed following an
interview with the We Are Donors management team or Board of
Trustees; a ‘Local Committee’ that the Local Lead appoints and is
elected each year by members of each Group.| |---|---| 3 We Are Donors Annual Trustee Report 2023-2024 |● the charity’s
organisational structure
and any wider network
with which the charity
works;
● relationship with any
related parties;
● trustees’ consideration of
major risks and the
system and procedures to
manage them.|Each group meets with a member of the We Are Donors management
team at least every 12 weeks to monitor progress and address any
issues that may have arisen.
The We Are Donors management team and Board of Trustees meet at
least every 12 weeks to monitor progress and address any issues that
may have arisen.
Our educational materials have been reviewed by individuals with
experience in blood and organ donation, transplantation, education,
and ethics, and by NHS Blood and Transplant. The materials have
previously been reviewed by the Newcastle University Research
Ethics Committee.
We have a comprehensive set of policies and procedures that are
distributed to all parties to help protect all parties involved. All
volunteers receive standardised training and we have developed
standardised communication templates to ensure that communications
from each We Are Donors group is as clear as possible.
Apart from our charity manager (contracted through a recruitment
agency), all members (including Trustees and Advisors) are volunteers
and are unpaid.| |---|---| ## Section C - Objectives and activities |Summary of the objects of the
charity set out in its governing
document|WE ARE DONORS PROVIDES EDUCATION FOR THE PUBLIC IN
GENERAL (AND PARTICULARLY AMONGST YOUNG PEOPLE
UNDER THE AGE OF 25) IN THE SUBJECTS OF BLOOD, ORGAN,
TISSUE, STEM CELL, AND BONE MARROW DONATION AND
TRANSPLANTATION, INCLUDING DONOR REGISTRATION, IN
SUCH WAYS AS THE TRUSTEES SEE FIT FOR THE BENEFIT OF
THE GENERAL PUBLIC.| |---|---| |Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)|We have delivered talks about organ donation to schools and
universities in Bristol, Belfast, Cambridge, Cardiff, Dundee, Keele,
Oxford, Newcastle, Sheffield, UCL, KCL.
Our groups organised blood donation events - including general
awareness events, what’s your blood type events, and blood drives in
collaboration with NHS Blood and Transplant.
This year our Education Team worked with ‘The Prezenter’ - a
graphics design company to create a blood donation education
presentation for use in secondary schools.
We have active social media accounts at the local and national level
that produce and circulate digital marketing materials which increase
awareness about blood and organ donation.| 4 We Are Donors Annual Trustee Report 2023-2024 We reopened Local Lead recruitment from across the UK, although we did not actively try to recruit new local groups. All charity trustees have regard to the commission’s public benefit guidance. They are all aware of the guidance and have all taken it into account when making a decision to which the guidance is relevant. Additional details of objectives NA and activities (optional information) You may choose to include further statements, where relevant, about: - policy on grantmaking - policy programme related investment - contribution made by volunteers. ## Section D - Achievements and performance - Summary of the main We had a highly successful year and we made great progress in our achievements of the charity mission to empower young people to make an informed decision during the year about blood and organ donation. ● 3639 school students from 15 schools (20 talks) around the UK heard our presentation about the importance of organ donation - compared to 3418 the year before. - ● 1469 students attended our blood donation events and we registered 562 new blood donors - compared to 540 the year before. - ● 170 individuals gave blood following our events - whose donations will have saved or changed the lives of approximately 510 people. - ● We worked with a graphics design company to create a secondary school talk on blood donation. - ● We obtained another NHSBT grant to deliver our programmes to Black African and Black Caribbean student communities. - ● We won 2nd prize at the Smiley Charity Awards for our ‘What is Organ Donation’ video. This was a national competition. ## Section E - Financial review Brief statement of the charity’s The Trustees have agreed a reserve policy of £50,000 for this financial year of policy on reserves unrestricted funds. This would enable our current activities to continue in the short term if funding drops and allow for continuation of charity activities for 1 year. This includes being able to continue payment of charity manager and running costs in case of closure. 5 We Are Donors Annual Trustee Report 2023-2024 Details of any funds materially Nil in deficit Further financial review details (optional information) |You may choose to include
additional information, where
relevant, about:
● the charity’s principal
sources of funds
(including any
fundraising);
● how expenditure has
supported the key
objectives of the charity;
● investment policy and
objectives including any
ethical investment policy
adopted.|**Financial Review**
Our total income was £26,194.04 and our total outgoings were
£41,820.34.
It has been encouraging to see an increase in income from donations
and public fundraising efforts as well as our first legacy and in memory
donations. This demonstrates that as we continue to grow our
important work is being recognised by the public and our visibility is
growing. We have continued to be successful in securing annual NHSBT
funding allowing us to continue and expand our work reducing
inequalities amongst minority ethnic groups in organ and blood
donation, supporting the key objectives of our charity.
Our continued success has, naturally, led to an increase in workload
and expenditure requiring a change in structure for the charity. We
have adapted to the changes in our income and seeked support for the
charity in the means of hiring our charity manager to assist with the
efficiency and management of a growing charity to achieve our
charitable goals.
Our expenditure has allowed us to further develop our educational
materials tailored to feedback received from the public which is key to
deliver high quality education on organ and blood donation supporting the
key objectives of the charity. Hiring a charity manager has
increased our outputs and supports our volunteers, seeing increases in
our impact and satisfaction from our charitable work through this.
Our largest income came from public fundraiser donations and in
memory/legacy donations. Although in comparison to 22/23 there is a
significant drop in income from donations this is because last year was
extraordinary and we continue to grow our income from donations
steadily outside of this which is encouraging.
Our largest expenditure was on charity manager who works to oversee
the day to day activities of the charity, support our volunteers and
assist the board in ensuring we have maximal impact in our charitable
Activities.
The board of trustees are aware that at current our expenditure
exceeds our income and increasing our income, especially unrestricted
funds, is a key priority for the charity in the upcoming financial year.| |---|---| 6 We Are Donors Annual Trustee Report 2023-2024 ## Section F - Other optional information Other optional information ## Section G - Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees: Name: Matthew Byrne Position: Trustee, Chair Date: 27/4/2025 7 ## **WE ARE DONORS** Charity number 1178843 **FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024** ## **WE ARE DONORS** ## **CONTENTS** ## **FOR THE YEAR ENDED 30 JUNE 2024** **----- Start of picture text -----**
Page
Legal and Administration Information 1
Independent Examiner's Report 2
Statement of Receipts and Payments 3
Statement of Assets and Liabilities 4
Notes to the accounts 5
Income & expenditure account 6
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## **WE ARE DONORS** ## **LEGAL AND ADMINISTRATION INFORMATION FOR THE YEAR ENDED 30 JUNE 2024** **----- Start of picture text -----**
Charity Number 1178843
Trustees Matthew Byrne Chair - Whole year
Matthew Symington - Whole year
Charlotte Braithwaite-Shirley - Treasurer - Whole year
Jenny Whitby - Whole year
Laura Whitter - Whole year
Maddy Green - Whole year (stepped down on 30/6/24)
Joe Battle - Secretary - Whole year
Registered Address 20 Peat Moors,
Headington,
Oxford,
OX3 7HS
Independent Examiners Community360
Winsleys House
High Street
Colchester
CO1 1UG
Bank Lloyds Bank PLC
**----- End of picture text -----**
**1** ## **WE ARE DONORS** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 June 2024** I report on the accounts of We Are Donors for the year ended 30 June 2024 which are set out on pages three to six. ## **Respective responsibilities of trustees and examiner** The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 145 of the Charities Act; - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charaties Act); and - To state whether particular matters have come to my attention. ## **Basis of independent examiner’s Statement** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. David Courtier FMAAT MIP AATQB for and on behalf of: Community360, Winsley’s House Date 24/07/2025 High Street, Colchester, Essex **2** ## **WE ARE DONORS** ## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 30 JUNE 2024** |**Notes**
**Incoming resources**
**Donations & legacies:**
Donations - Public/Fundraising
Donations - In memory/legacy
**Income from chartiable activities:**
Grants
Other incoming
**Total incoming resources**
**Resources expended**
Charitable activities
**Total resources expended**
**Net movement in funds**
Transfer between funds
Funds balances at 1 July 2023
Funds balances at 30 June 2024|**Unrestricted**
**Funds**
**£**
8,979
1,418
-
-
**10,397**
22,462
**22,462**
**(12,065)**
(311)
75,156
**62,780**|**Restricted**
**Funds**
**£**
9,366
-
6,432
-
**15,798**
19,359
**19,359**
**(3,561)**
311
17,616
**14,366**|**Total**
**2024**
**£**
18,345
1,418
6,432
-
**26,195**
41,821
**41,821**
**(15,626)**
-
92,772
**77,146**|**Total**
**2023**
**£**
101,410
-
19,955
261
**121,626**
37,178
**37,178**
**84,448**
.
-
8,324
**92,772**| |---|---|---|---|---| The notes on pages 5 - 6 form part of these accounts. **3** ## **WE ARE DONORS** ## **BALANCE SHEET AS AT 30 JUNE 2024** |**Note**
**Cash Funds**
Cash at bank and in hand
**Funds**
Unrestricted revenue reserves
**6**
Restricted revenue reserves
**6**
**Total funds**|**2024**
**£**
77,146
**77,146**
62,780
14,366
**77,146**|**2023**
**£**
92,772
**92,772**
75,156
17,616
**92,772**| |---|---|---| The financial statement was presented and approved by the Board of Trustees on 11th August 2024 and authorised for issue on 26th February 2025, signed on Trustees behalf by: Date: 15th July 2025 Dr Matthew Byrne - Trustee & Chair **4** ## **WE ARE DONORS** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024** ## **1. Accounting Policies** ## **Basis of preparing the financial statements** The financial statements have been prepared in accordance with Accounting and Reporting by Charities and with the requirements of the Charities Act 2011. The charity meets the conditions for preparation of accounts on a receipt and payment basis the Trustees have elected to prepare the accounts in this manner. ## **Funds accounting** General funds are unrestricted funds which are available for use at the discretion of the Trustees in delivering the objectives of the charity and which have not been designated for other purposes. Restricted funds are funds to be used in accordance with specific restrictions imposed by the donor or if raised for particular purpose. ## **Income** Donations and grants are included in income when they are receivable. Donations and grants for particular purposes are included in income as restricted funds. ## **Expenditure** These are recognised as soon as there is a legal or constructive obligation committing to that expenditure. Expenditure is accounted for on a receipt and payment basis. |**2.**|**Funds**
**Unrestricted Funds**
General
**Restricted fund**
Belfast
Bridgeford Trust
NHSBT
Total Restricted
**Total**|**Balance at**
**01/07/2023**
75,156
-
-
17,616
**17,616**
**92,772**|**Additions**
10,397
9,366
5,000
1,432
**15,798**
**26,195**|**Expended**
(22,462)
-
-
(19,359)
**(19,359)**
**(41,821)**|**Transfers**
(311)
-
-
311
**311**
**-**|**Balance at**
**30/06/2024**
62,780
9,366
5,000
-
**14,366**
**77,146**| |---|---|---|---|---|---|---| ## **3. Staff** There were no employees during the year. **5** ## **WE ARE DONORS** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024** **----- Start of picture text -----**
2024 2023
Total Total
£ £
Income
Donations - Public/Fundraising 18,345 101,410
-
Donations - In memory/legacy 1,418
Grants 6,432 19,955
Other - 261
Total income 26,195 121,626
Expenditure
Educational/Presentation materials 4,745 17,322
Consultancy Costs 27,510 15,831
Professional Fees 924 451
Promotional materials 6,451 1,272
Subscriptions 728 433
Advertising and Marketing 913 1,493
Postage 98 -
Travel and Subsistence 452 375
Total expenditure 41,821 37,177
Net movement in funds (15,626) 84,449
Cash funds at 1 July 2023 92,772 8,324
Cash funds at 30 June 2024 77,146 92,773
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**6**