Trustees' Annual Report for the period
Period start date Period end date 1 Dec 2020 30 Nov 2021 From To
Section A Reference and administration details
Charity name Peterston Super Ely Tennis and Sports Committee
Other names charity is known by Registered charity number (if any) 1178823
TASC
Charity's principal address
St Heliers Peterston Super Ely Cardiff Postcode CF5 6LH
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Chris Finch | Chair | (1/4/120-present) | ||
| David Richmond | (30/8/22 –present) | |||
| Rebecca Haves- Cowley |
(1/4/20 – present) | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Treasurer | Jonathan Frost | Green Gables. Peterston Super Ely, Cardiff, CF5 6LH |
| Child Protection | Lyn Finch | St Heliers, Peterston Super Ely, Cardiff, CF5 6LH |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
- Type of governing document (eg. trust deed, constitution)
How the charity is constituted
Constitution
CIO
- (eg. trust, association, company)
Trustee selection methods
Appointed by existing Trustees
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
- To provide a community sports and recreation facility in the heart of the village, accessible to all
Summary of the objects of the charity set out in its governing document
-
To seek to increase uptake of sports by the community, benefitting as many people as possible and encouraging the creation and membership of new clubs and teams
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To manage the MUGA facility and its finances in a sustainable and responsible manner, ensuring its longevity, functionality and the safety of its users
-
To utilise the MUGA as a focus for community cohesion and engagement, providing the ‘sporting centre in the heart of the village’ which the Memorial Committee envisaged in 1946 and thereby worthy of its place with the village’s Memorial Fields.
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The Trustees confirm that they have had regard to the guidance issued by the Charity Commission in public benefit.
The use of the facility continues toimprove post Covid restrictions Use by the local community is progressing but is likely to reach a plateau in 2023
The trustees hope to encourage more use by other groups and organisations within a ten mile radius.
Summary of the main activities undertaken for the . public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
TASC is responsible for the ongoing maintenance of the MUGA and raises funds to ensure there are sufficient reserves for refurbishment of the MUGA playing surface after the 10 -15 year expected lifetime.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The trustees continue to work closely with the local Community Council on whose behalf the charity manage the facility for.
Study has started on replacing the existing floodlights at the facility. It is hoped that a more energy efficient solution can be found. It is also hoped to find a solution that will reduce glare. The existing lights conform to planning guidelines but cause a minor issue to some local residents.
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Section E Financial review
Brief statement of the charity’s policy on reserves
TASC is responsible for the ongoing maintenance of the MUGA and raises funds to ensure there are sufficient reserves for refurbishment of the MUGA playing surface after the 10 -15 year expected lifetime. Reserves of £4 – 8,000 are to be set aside each year, depending on charity finances
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Principal income is from bookings to hire the MUGA
Expenditure on equipment and maintenance has been in keeping with our Charity objectives of promoting the uptake of sport within the village.
Although income as shown in the accounts is slightly down on previous years. This is of minor concern as a number of payments are expected in the month after the end of the charities financial year
Financial assets have been increased due to local authority grants, although at present financially in a good position longer term will need to look at increasing income.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Rebecca Haves Position (eg Secretary, Chair, Secretary etc)
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Date 1310912023 TAR March 2012
| Charity Name Peterston Super Ely Tennis and Sports Committee |
Charity Name Peterston Super Ely Tennis and Sports Committee |
Charity Name Peterston Super Ely Tennis and Sports Committee |
No (if any) 1178823 |
CC16a | |
|---|---|---|---|---|---|
| For the period from |
Period start date 1-Dec-21 |
To |
Period end date 30 11 2022 |
||
| Section A Receipts and payments | |||||
| A1 Receipts Football Club Hire 1,432 Other 70 Netball Hire - Bowls Hire - Floodlight Tokens - General Bookings 197 Grants - Tennis - 1,699 - - Sub total - Total receipts 1,699 A3 Payments Utilities 468 Maintenance 685 Loan to PSECC 1,420 FundraisingExpenses - Admin and Insurance - Equipment Purchases - LTA Registration - - - Sub total 2,573 - - Sub total - Total payments 2,573 Net of receipts/(payments) - 874 A5 Transfers between funds - A6 Cash funds last year end 34,312 Cash funds this year end 33,438 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,432 70 - - - 197 - - 1,699 - - - 1,699 468 685 1,420 - - - - - - 2,573 - - - 2,573 - 874 - 34,312 33,438 |
Last year to the nearest £ |
|
| - | 1,432 | 1,371 | |||
| - | 70 | ||||
| - | - | ||||
| - | - | 352 | |||
| - | - | ||||
| - | 197 | 454 | |||
| - | - | 10,979 | |||
| - | - | 452 | |||
| - | 1,699 | 13,608 | |||
| - | - | ||||
| - | - | - | |||
| - | - | - | |||
| - | 1,699 | 13,608 | |||
| - | 468 | 250 | |||
| - | 685 | 1,407 | |||
| - | 1,420 | - | |||
| - | - | - | |||
| - | - | 357 | |||
| - | - | 284 | |||
| - | - | 360 | |||
| - | - | - | |||
| - | - | - | |||
| - | 2,573 | 2,658 | |||
| - | - | ||||
| - | - | ||||
| - | - | - | |||
| - | 2,573 | 2,658 | |||
| - | - | - 874 | 10,950 | ||
| - | - | - | - | ||
| - | - | 34,312 | 23,362 | ||
| - | - | 33,438 | 34,312 |
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use |
Details Llloyds Current A/c 45845468 Details Details Details Details Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ 33,438 - - 33,438 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates |
to nearest £ - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional) |
to nearest £ Endowment funds |
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| OK | ||||
| to nearest £ Endowment funds |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| Current value (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| When due (optional) |
||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - |
Signed by one or two trustees on behalf of all the trustees
| Signature | Print Name Rebecca Haves |
Date of approval |
|---|---|---|
| Rebecca Haves | 9/13/2023 | |