2024-04-30-accounts

Trustees’ Annual Report for the period

From 1 May 2023 to 30 April 2024

Charity name: HORSHAM & SHIPLEY COMMUNITY PROJECT

Charity registration number: 1178797

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1. To promote community participation in healthy recreation particularly, but not exclusively by provision of facilities for football. 2. To provide facilities for leisure time occupation of people who have need of such facilities with the aim of improving their conditions of life. 3. To promote other charitable purposes at the Trustees’ discretion.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	• Walking Football Club – for men and women of any age, meeting once a week for 60 mins of walking football (in the winter on 3G and in the spring, summer and autumn on grass). After the football there is time for social interaction. • Men’s Shed – a safe, interesting place for primarily, but not exclusively, men to socialise and be busy making things of their choice. During the period of this report the Shed was operating two days per week. • Pétanque Club – for men and women of any age, providing a low impact, outdoor sport opportunity, twice per week, including plenty of social interaction as well as fresh air and keeping active. Played on purpose- built pétanque pistes. • Green Project – once a week for those who like to work outside, including gardening and rockery development, as well as hedge and general grounds maintenance at the site where the walking football, pétanque and Men’s Shed operate.

		• Health Walks – purpose of getting people outside for active enjoyment of the local countryside. • Cycle Rides –20 mile circular rides for anyone able to cycle safely on electric or manual bikes.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In organising and operating these activities the Trustees have read and have had regard to the public benefit guidance issued by the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Contribution made by volunteers	Para 1.38	Some members of the clubs and activities described above also volunteer to “lead” sessions, in which case they receive the necessary First Aid training and Safeguarding training, and include DBS checks. The volunteers are fullysupported bythe Trustees.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Pétanque Numbers were maintained and we continued with Tuesday sessions with up to 20 people per session throughout the whole year, including the Winter! Also a smaller group met on Friday afternoons throughout the whole year. Some maintenance of the pistes continued in the early part of this period, with the dividing sleepers being replaced. The players organised home and away matches with a local retirement village. Four of the Sussex PROBUS groups also came again to play and enjoy the facilities. The monthly Summer BBQ is especially well attended by the pétanque players, and before the Christmas lunch they get together for a games morning. Men’s Shed The Men’s Shed enjoyed somewhat of a new lease of life this year with new members joining, and taking on the challenge to reorganise things. Equipment was updated / renovated and the refitting and reorganising of the shed began. A new dust extractor has improved the environment considerably, and a new entrance from the main shed into the turning area enhances the working area. The vibe in the shed is very positive. We have had a

push on safety again this year with a revision of the ”Shed Rules”, and a further group of members trained in first aid. Walking Football The pitch at Shipley held up very well this year through the Summer drought and then through the winter floods, thanks to the hard work of the Green Team which maintains it. Three junior teams (two boys U9 and one girls U9) now play on the pitch at the weekends during the football season so we have created a proper community facility being enjoyed by older and younger members of society alike. Over the worst of the Winter the Tuesday walking football session was held at Holbrook Club, although the footballers are finding the surface rather “sticky” and we have had some non-serious injuries as a result of feet getting caught. We have ensured that the pace is slowed to counter this hazard. Cycle Rides We ran an extremely successful cycle ride programme. Each ride was meticulously planned by our cycle ride leader, and approx. one ride per month was organised from May through to November. Each circular ride started at a different location within half an hour drive of Shipley. Each was 20 miles and included a refreshment stop. They were thoroughly enjoyed by around 7-10 participants each week using electric and manual bikes. A new addition this year was the introduction of “Superloops” of 35 miles with more stops! A great challenge for those who want. Health Walks This year we again ran a variety of circular walks in and around Sussex and Surrey. Each was “lead” by a different member who planned and lead the walk on the day, although there was always at least one first aid trained Trustee participating. The walks varied in length from 5 miles to around 11 miles which meant that there was something of interest to all walkers, and in the longer walks there was usually an option to join half way or cut off half way. The group is very sociable and enjoys picnic stops on the longer walks. Green Team Meeting every Monday morning, the Green Team continue to maintain and improve the environment at the football club, looking after

the pitches, the pétanque pistes, and the surrounding trees, shrubs. A particular project has been a vast improvement in the entrance to the ground. Through the Summer we held monthly evening Social BBQs outside, with an opportunity to play pétanque and croquet, for enjoyment of members, partners and families. Non profit making, providing fun and social interaction for members. We also held a successful and very sociable Christmas Lunch event which was very well attended, with a meal, games a quiz and music. It was a lot of fun.

Financial Review

Financial Review
Review of the charity’s financial position at the end of theperiod	Para 1.21	The activities continued at good levels and the results reflected that. Gift Aid receipts were a useful boost to the Charity's Reserves
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserves policy has been approved ahead of filing this annual return. While the reserves of the charity are negative during this period, the Trustees are planning to change this position over time such that there are reserves retained to deal with any unforeseen circumstances in order that activities can continue with regards to the constitution andpublic benefitguidance.
Amount of reserves held	Para 1.22	NIL
Reasons for holding zero reserves	Para 1.22	The Reserves are currently negative
Details of fund materially in deficit	Para 1.24	The Reserves are currently negative. A loan offsets the amount and the intention is to seek further donations to fully repay the loan.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fundraising, whether by way of donations, grants or other sources is important to the Charity and we have a Trustee dedicated to the task. Entertaining PROBUS groups playing Petanque has also provided additional funds.
Investment policy and objectives including any social investment policy adopted	Para 1.46

A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by existing Trustees

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustee governance is guided by the constitution which is reviewed annually. The charity is managed and governed by the Trustees who are volunteers. There are no paid staff. Policies, which are reviewed annually, inform and guide the Trustees’ approach to safeguarding, health and safety, equal opportunities, privacyand financial reserves
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity works with the UK Men’s Shed Association and participates in national and local discussions. HSCP has a relationship with the local Alzheimer’s Association and Age UK. HSCP has a relationship with the local District and County Councils, as well as NHS staff working as Social Prescribers in the area. HSCP has a relationship with the Parish Council in Shipley and Thakenham, who take an interest in the operations. HSCP has a relationship with TD Shipley Football Club to whom a monthly rental fee is paid and facilities are shared. HSCP has a relationship with Roffey Football Club where the Men’s Shed have helped develop the outside seating area, and the Green Team have assisted. HSCP has a relationship with the local primary schools in Shipley.

Relationship with any Para 1.51 related parties

Reference and Administrative details

Charityname	Horsham & ShipleyCommunityProject
Other name the charityuses	HSCP
Registered charitynumber	1178797
Charity’s principal address	69 Earles Meadow Horsham, West Sussex RH12 4HR

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Philip Gibbs	Chair		Trustees
	Russell Wood	Treasurer		Trustees
	Richard Harris			Trustees
	Dawn Baker			Trustees
	Helen Gibbs			Trustees

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name	Address
Solicitor	Russell Cooke	2 Putney Hill, London, SW15 6AB

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Philip Gibbs
	Chair
	8 February 2025
	8 February 2025

THE HORSHAM &SHiPLEY COMMUNITY proJec Statsment of Financial Actfvltle8 lor the perlod ondlng 3￿ April 2024 2024 2023 Income from.. Donation8 5.162 21,374 Charrtable acttvities: Subscriptions 910 Trading Income 521 365 Events Income 7,142 5,676 Grants and Other Income 2,091 3,448 Total Income 15,301 31,773 Exp8ndlture on.. Raising funds 14.377 11,011 Charitable aolivitiè8', Shipley Site development 5,905 1,075 TfUSteeNolunt86r Tralnlng 737 Total Expenditure 21,019 12,728 N81 In¢omolExptsnditLsre 15,718) 19,045

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