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2021-08-31-accounts

Trustees’ annual report for the period

From: 01/09/20 Period start date

To: 31/08/21 Period end date

Charity name: CLWB BWTHYN BACH

Charity registration number: 1178693

Company number: N/A

Objectives and activities

SORP reference
Summary of the purposes of
the charity as set out in its
governingdocument
Para 1.17		 To provide high quality day care that
enhances the development, care and
education ofpre-school children.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Providing care and education for
preschool children during school hours
including food and drink and for all
primary school age children after school
hours with age appropriate activities and
snack provision. Supporting working
parents and the local community.
Activities planned periodically and age
**appropriately. **
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit		 Para 1.18 Clwb Bwthyn Bach Trustees have had
regard to the guidance issued by the
Charity Commission on public benefit and
have complied with this guidance when
making decisions.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference


Policy on grant making

Para 1.38

N/A


Policy on social investment
including program related
investment

Para 1.38


N/A


Contribution made by
volunteers

Para 1.38		 Volunteers are an essential part of Clwb
Bwthyn Bach’s success. All committee
members. Trustees and community
**supporters volunteer their time to help **


with the daily, weekly and yearly running
from daily tasks to major fundraising.

Other

Achievements and performance




Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.


Para 1.20		 Clwb Bwthyn Bach has been set up to
support working parents and carers of
young children in a rural area. In turn to
support Ysgol Yr Esgob Primary School,
on which site it sits, housed in it’s own
self contained facility (June ‘22). In turn it
attracts more parents/carers to use the
school. The biggest achievement during
this period was to get the charity running
viably and to increase the numbers of
children using it’s services, which it has.
This also has made the school attractive
to a wider audience and the school has
seen it’s early years intake rise
considerably since the facility opened.
Full time working parents are amongst
those benefiting the most as hoped.

Additional information (optional)

You may choose to include further statements where relevant about:



Achievements against
objectives set

Para 1.41


 Objective to increase the numbers of
children attending which has risen to
‘near’ full capacity.
Objective to secure Capital Grant funding
for a new self contained facility to house
the setting, which has now been achieved
(and the build finished June 2022.)


Performance of fundraising
activities against objectives
set

Para 1.41		 N/A


Investment performance
against objectives

Para 1.41		 N/A

Other

Financial review

Review of the charity’s
financial position at the end
of theperiod		 Para 1.21 Financial position good at the end of this
period.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 No official policy held as yet in terms of
reserves but something to consider in the
next term. Reserves would be held to pay
approvimately 2 months wages,rent and
quarterly tax.
Amount of reserves held Para 1.22 £10,000
Reasons for zero reserves Para 1.22
Details of fund materially in
deficit		 Para 1.24
N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23
N/A

Additional information (optional)

You may choose to include further statements where relevant about:



The
charity’s
principal
sources of funds (including
any fundraising)

Para 1.47		 Principal sources of funds are private
fees paid by parents/carers and local
authority childcare offer funding.
During the lockdown a one-off support
grant was supplied by an outside charitable
source and staff used the furlough scheme
until we were allowed to reopen.


Investment policy and
objectives including any
social investment policy
adopted

Para 1.46

N/A

Principal risk would be not enough children using the service, leading onto A description of the principal Para 1.46 inability to pay staff. risks facing the charity Other

Structure, governance and management

Description of charity’s trusts:
Type of governing document:
for example,trust deed,
memorandum and articles of
association etc		 Para 1.25
Statement of Purpose
How is the charity
constituted?for example
limited company,
unincorporated association,
CIO		 Para 1.25
Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are selected from the school
and local community by the main
committee members and invited to join as
appropriate, and if in agreement will be
officially appointed during the following
committee meeting.

Additional information (optional)

You may choose to include further statements where relevant about:



Policies and procedures
adopted for the induction and
training of trustees

Para 1.51		 Trustees will be invited to an
induction/committee meeting and printed
guidance given in relation to the duties of
a trustee if needed, with support offered
where requested/required.


The charity’s organisational
structure and any wider
network with which the
charity works

Para 1.51		 Chairperson
Treasurer
Secretary
Trustees
Volunteer Committee Members
Paid Staff


Relationship with any related
parties

Para 1.51

Other

Reference and administrative details

Charityname CLWB BWTHYN BACH
Other name the charityuses
Registered charitynumber **1178693 **
Charity’s principal address Ysgol yr Esgob, Lon yr Ysgol, Caerwys, Flintshire, CH7
5PZ

Names of the charity trustees who manage the charity


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 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
**to appoint trustee(if any) **
Freya Catt Chair
Katie Pierce Secretary
Sue Clisham Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name

Not Applicable

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year Not Applicable

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this N/A falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (optional information)

Type of Name Address adviser

N/A

Name of chief executive or names of staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees/directors

Signature(s)
Full name(s)
Position (for
example
Secretary, Chair,
etc)


Katie Elinor Pierce

Secretary
Secretary

Date 23/06/2022

CLWB **BWTHYN ** BACH ANNUAL EXPENSES 20-21
DATE
STAFF COSTS AVOW TAX/N.I. PENSION INSURE WAGES EXPENSE
09/04/2020 £102.24
20/04/2020 £214.83
27/04/2020 £700.00
05/05/2020 £500.00
07/05/2020 £436.39
12/05/2020 £673.50
13/05/2020 £498.12
14/05/2020 £102.24
29/05/2020 £997.92
01/06/2020 £1,136.38
04/06/2020 £102.24
29/06/2020 £1,136.38
01/07/2020 £813.36
08/07/2020 £789.43
15/07/2020 £102.24
20/07/2020 £1,136.38
23/07/2020 £48.75
23/07/2020 £813.36
11/08/2020 £102.24
18/08/2020 £1,136.38
19/08/2020 £813.36
10/09/2020 £46.00
21/09/2020 £689.19
22/09/2020 £228.58
22/09/2020 £1,340.45
23/09/2020 £1,095.51
19/10/2020 £227.41
19/10/2020 £1,228.45
20/10/2020 £997.92
26/10/2020 £91.43
13/11/2020 £102.24
18/11/2020 £1,228.45
19/11/2020 £997.92
08/12/2020 £102.24
11/12/2020 £1,228.45
16/12/2020 £646.48
16/12/2020 £998.12
22/12/2021 £65.39
22/12/2021 £92.00
14/01/2021 £144.30
19/01/2021 £1,228.45
20/01/2021 £997.92
21/01/2021 £102.24
21/01/2021 120.25
21/01/2021 24.05
15/02/2021 £102.24
16/02/2021 £1,228.45
16/02/2021 £997.92
12/03/2021 £102.24
18/03/2021 £1,228.45
19/03/2021 £997.92
23/03/2021 £566.13
12/04/2021 £103.89
14/04/2021 £449.77
20/04/2021 £1,235.25
20/04/2021 £1,033.28
23/04/2021 £158.74
11/05/2021 £103.89
14/05/2021 £1,235.28
19/05/2021 £1,033.28
21/05/2021 £107.00
27/05/2021 £360.12
07/06/2021 £227.39
11/06/2021 £103.89
15/06/2021 £372.90
18/06/2021 £1,235.25
23/06/2021 £1,033.28
24/06/2021 £587.97
24/06/2021 £69.00
28/06/2021 £168.00
07/07/2021 £103.89
20/07/2021 £1,235.25
27/07/2021 £1,033.28
11/08/2021 £103.89
17/08/2021 £1,235.05
19/08/2021 £1,033.28
07/09/2021 £103.89

OTHER

Holly 1/2 JRS Caro 1/2 Holly 1/2 JRS Caro 1/2 JRS JRS JRS JRS EYW JRS JRS JRS

CG CG CG?

PRIVATE FEES CHIIDCAAE OFFER CHIIDCIRE VOUCHERS ASSISTED PLACES LA. GRANTS FUNDRAISING DONATIONS JOB RETENTION SCH. £5.707AO £25.263.OJ £3,319.gJ El,033.50 £14.(￿2.64 £138.09 £1.490.C#J £1,949.74 Icapital grant-£9402.641 End Lockdown I £354 £314.(Kl E2,489.77 El,258.C6 £678.35 £27,136.86 £1,465.33 £o.(h) TrainlWCtyJrses PAYROLLIAVOW PENSION INSURANCE EXPENSES OThER Snack5lCraft et¢. 22mn022 Ctynpbtrted by Wle Elln¢Y PSeTC* 5euetary to Clwb Bwthyn Bxh SI￿e￿ Awllted by Mr.Phllllp Parry