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2020-08-31-accounts

Trustees’ annual report for the period

From: 01/09/2019 Period start date

To: 31/08/20 Period end date

Charity name: CLWB BWTHYN BACH

Charity registration number: 1178693

Company number: N/A

Objectives and activities

SORP reference
Summary of the purposes of
the charity as set out in its
governingdocument
Para 1.17		 To provide high quality day care that
enhances the development, care and
education ofpre-school children.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Providing care and education for
preschool children during school hours
including food and drink and for all
primary school age children after school
hours with age appropriate activities and
snack provision. Supporting working
parents and the local community.
Activities planned periodically and age
**appropriately. **
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit		 Para 1.18 Clwb Bwthyn Bach Trustees have had
regard to the guidance issued by the
Charity Commission on public benefit and
have complied with this guidance when
making decisions.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference


Policy on grant making

Para 1.38

N/A


Policy on social investment
including program related
investment

Para 1.38


N/A


Contribution made by
volunteers

Para 1.38		 Volunteers are an essential part of Clwb
Bwthyn Bach’s success. All committee
members. Trustees and community
**supporters volunteer their time to help **


with the daily, weekly and yearly running
from daily tasks to major fundraising.

Other

Achievements and performance




Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.


Para 1.20		 Clwb Bwthyn Bach has been set up to
support working parents and carers of
young children in a rural area. In turn to
support Ysgol Yr Esgob Primary School,
in which it is currently housed, by
attracting more parents/carers to use the
school. The biggest achievement during
this period was to get the charity up and
running and to start to attract children to
it’s services, which it has. This also has
made the school attractive to a wider
audience and the benefit is being realised
as stated above. Full time working
parents are amongst those benefiting the
most as hoped.

Additional information (optional)

You may choose to include further statements where relevant about:



Achievements against
objectives set

Para 1.41


 We are very proud of our team effort to
make Clwb Bwthyn Bach a success and
to gain momentum in attracting pupils to
CBB aswell as the primary school in
which it is housed. And to continue this
momentum to gain a high level or
provision.


Performance of fundraising
activities against objectives
set

Para 1.41		 Fundraising, when possible, has been
very positive with great assistance from
the school and local community.
Achieving a high level of success
throughout.


Investment performance
against objectives

Para 1.41

Other

Financial review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Financial position good at the end of this
period despite the covid 19 complications
and temporary closure of the facility due
to lockdowns.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 No distinct policy held in relation to
reserves as the charity is still in its
infancy during this period. However
policy to be discussed at the next AGM.
Amount of reserves held Para 1.22 0
Reasons for holding zero
reserves		 Para 1.22 Policy to be discussed and set up.
Details of fund materially in
deficit		 Para 1.24
N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23
N/A

Additional information (optional)

You may choose to include further statements where relevant about:



The
charity’s
principal
sources of funds (including
any fundraising)

Para 1.47		 Principal sources of funds are private
fees paid by parents/carers, local
authority childcare offer funding and
charity event fundraising within the
school and also into the wider
community for larger events.


Investment policy and
objectives including any
social investment policy
adopted

Para 1.46

N/A

Principal risk is not enough children using the service and therefore not A description of the principal Para 1.46 enough funds being received to run the risks facing the charity service if this occurs. Other

Structure, governance and management

Description of charity’s trusts:
Type of governing document:
for example,trust deed,
memorandum and articles of
association etc		 Para 1.25
Statement of Purpose
How is the charity
constituted?for example
limited company,
unincorporated association,
CIO		 Para 1.25
Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are selected from the school
and local community by the main
committee members and invited to join as
appropriate, and if in agreement will be
officially appointed during the following
committee meeting.

Additional information (optional)

You may choose to include further statements where relevant about:



Policies and procedures
adopted for the induction and
training of trustees

Para 1.51		 Trustees will be invited to an
induction/committee meeting and printed
guidance given in relation to the duties of
a trustee if needed, with support offered
where requested/required.


The charity’s organisational
structure and any wider
network with which the
charity works

Para 1.51		 Chairperson,
Secretary,
Treasurer,
Responsible Individual,
Staff Members (x2)
Any other committee members /
volunteers


Relationship with any related
parties

Para 1.51

Other

Reference and administrative details

Charityname **CLWB BWTHYN BACH **
Other name the charityuses
Registered charitynumber 1178693
Charity’s principal address Ysgol yr Esgob, Lon yr Ysgol, Caerwys, Flintshire, CH7
5PZ

Names of the charity trustees who manage the charity


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 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
**to appoint trustee(if any) **
Freya Catt Chair
Katie Pierce Secretary
Sue Clisham Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name

Not Applicable

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year Not Applicable

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this N/A falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (optional information)

Type of Name Address adviser

N/A

Name of chief executive or names of staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees/directors

Signature(s) Full name(s) Katie Elinor Pierce Position (for Secretary example Secretary, Chair, etc)

Date 20/05/2020

CHARITY
COMMISS ION
Sept 19 -		 CHARITY
COMMISS ION
Sept 19 -		 CHARITY
COMMISS ION
Sept 19 -		 CHARITY
COMMISS ION
Sept 19 -		 CHARITY
COMMISS ION
Sept 19 -		 Sep-20
CLWB BWTHYN
BACH
Money Out		 20-21
DATE
STAFF COSTS AVOW TAX/N.I. PENSION INSURE WAGES EXPENSE OTHER
18/09/2019 £1,299.96
24/09/2019 £960.79
25/09/2019 £89.00
08/10/2019 £62.20
09/10/2019 £62.20
18/10/2019 £1,205.36
22/10/2019 £15.00
31/10/2019 £98.94
04/11/2019 £10.00
08/11/2019 £960.79
08/11/2019 £351.60
18/11/2019 £49.68
18/11/2019 £1,195.36
29/11/2019 £135.67
05/12/2019 £98.94
10/12/2019 £960.79
19/12/2019 £1,195.36
24/12/2019 £46.00
06/01/2020 £960.79
10/01/2020 £98.94
22/01/2020 £1,195.36
07/02/2020 £98.94
11/02/2020 £960.79
18/02/2020 £1,195.36
19/02/2020 £664.21
09/03/2020 £98.94
10/03/2020 £960.79
19/03/2020 £1,195.36
23/03/2020 £51.64
25/03/2020 £84.00
31/03/2020 £960.79
09/04/2020 £102.24
20/04/2020 £214.83
27/04/2020 £700.00 Holly1/2
05/05/2020 £500.00 Caro 1/2
07/05/2020 £436.39 Holly1/2
12/05/2020 £673.50
13/05/2020 £498.12 Caro 1/2
14/05/2020 £102.24
29/05/2020 £997.92
01/06/2020 £1,136.38 JRS
04/06/2020 £102.24
29/06/2020 £1,136.38 JRS
01/07/2020 £813.36 JRS
08/07/2020 £789.43
15/07/2020 £102.24
20/07/2020 £1,136.38 JRS
23/07/2020 £48.75 EYW
23/07/2020 £813.36 JRS
11/08/2020 £102.24
18/08/2020 £1,136.38 JRS
19/08/2020 £813.36 JRS
219 2603.14 1141.57 266.47 £25,325.68 98.43 25
TOTAL £29,679.29

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