BARCLAY 1964 CIO 15 Medway Sturton by Sts)w Lincoln LN12DY Trustee Meetin No 13 Minutes of a trustees meeting held at Ludknmugh Engine Shed on Saturday April 20" 2024 at 14:00 Present- M & O. Lyn J. wilso T Jones. M. Riley, C. Thornton, M. Burton Apologies: P. Davison. The miTJUtes ofthe previous meeting had Ixen circulated and it was agreed thatthey were a true record of the meeting. Matters Arising None Chairnian's ReEx)rt.' Mr. Lynn opened the me¢ting by reporting thai Spitfire had been used on every running day so far in 2024. whtch was a good boost lo the finances of the charity. As we are now approaching the l O-ycar overhaul, Mr. Lynn had callcd the meeting to start planning this overhaul. Finan¢¢: . Lynn rep)rted that the charity had received income so farduring 2024 of £3748.00 during 2024. Thc expenditure during the year £1204.89. This leaves the Current Posilion of the Chartty as £44,511.06 and a petty cash of £77.60. Engineering Mr. Wilson reN)rted the engine had perfomied well during this year having been used on all services. li had passed its annual boiler exam in early 2024 10 allow it io opcratc all the serv ice5 Upto Easter. He suggested that the boiler should be overhauled off site and following the annual exam would request quotes from 2 or 3 boiler repairers names sUggesd were J. Varley, Issac Newton, H¢ritagc Steam Boilers. There being no further busine&8 the meeting closed 14:30 O. Lynn Secretaryrrre&surer Charity No 1178688 Trustees: M. Lyn O. Lyn J. wilso P. DaCis0 M. Riley. C. Thornto T. Joncs, M. Burton.
BARCLAY 1964 CIO 15 Medway Sturton by Stow Lincoln LN12DY Trustee MeetlD No14 Minutes of a trustees me¢ting held at Landsborough Engin¢ Shed on Saturday Sept 24th, 2024 at 14:00 Present: M & O. Lyn J. Wilson, T Jones. M. Riley, C. Thornton. M. Burton Awlogies: P. Davison. The minutes ofthe previous meeting had been circulated and it was agreed that they were a true record of the meeting. Matters Arisin8 None Chairnian's Rcport: Mr. Lynn opened the meeting by rekxlrting that Spitfir¢ had been used on some Further running days 2024, which helps the finances of the charity. A5 we are now approaching the 10- year overhaul, Mr. Lynn had called the mecting io slart plannin8 thi5 overhaul. Finance: Mrs. Lynn rewirted thal the charity had received income so far during 2024 of £1311.59 during 2024. The expendire during the year £2524.89. This leaves the current position of the charity as £49624.30 and a petty cash of £77.60. Engineering Mr. Wilson reported the engine had perfornied well during this year having been used on all services. It had pass¢d its nUal boilcr exam in early 2024 to allow it to opernte some additional serv ices up to the end of August. He suggested that the boiler should bc overhauled off site and following the annual exam would request quotes from 2 or 3 boiler repairers names suggested were J. Varley, Issa¢ eOn. Heritage St¢am Boilers. There Ing no further busin¢ss the meeting closed 14:30 O. Lynn S¢cretaryrrreasurer Charity No 1178688 Trustees: M. LY O. Lytu4 J. wilso M. Riley, C. Thornto T. Jones, M. Burton.
BARCLAY 1964 CIO IS Medway Sturton by Stow Lincoln LNI 2DY Trustee Meetin No15 Minutes of a trnstecs meeting held at Ludborough Engine Shed on Saturday January 18th 2025 at 13'.IXI sent.. Apologies: M & O. Lynn, J. wils T. Jones. M. Riley, C. Thornton, M. Burton Mrs. J. Knowler The minvt¢s of the previous meeting had been circulated and it was agT¢ed that they were a true r¢¢ord of the m¢etin8. Matters Arising It was agreed thal it should be arranged for MTS Knowlcr to be given a footplate ride on on¢ of the San¢a specials. The date agreed was Sunday Dec 8, . Ch&im)an's Report: Mr. Lynn opened the meeting by reporting that Spitfire b] used on furi]ier running days during 2024. These were be Dec P & 8 on Santa's and on January 1° 2025 top and tailed with Cranford. Finance.. MTS. Lynn reported that the charity had received income so far during 2024 of £8,314.59 during 2024. The expenditure during the year £2584.29. This leaves the current position of the charity as £52,382.31 and a cash of £89.95. Engineering Mr. Wilson would be used on further services during 2024. He had received 2 quotes for th¢ boiler overhaul from the companies suggested the previous meeting. One of these was from Issac N¢wton for £89.000.00 with an expected time span for completion of18 months from recetpt of the kniler. It was 88r¢ed that this quot¢ should be accepted and Issac Newton should b¢ infornied of this. There being no further busin¢ss th¢ meetin8 closed 13:30 O. Lynn S¢cretsryrrreLsuTer Charity No 1178688 Trustees: M. Lyn O. Lyn J. Wilson. Mrs J. Knowler, C. Thornlon. T. Jones. M. Burton.
REGISTERED CHARITY NUMBER.. 1178688 Unaudi Fl mb•r2 for 8arcl• Wright Vigar Limited Chartered A(xountants & Busines5 Advisers 15 N8vA8nd Lincoln ncKJlnshire LN1 1XG
Barcla 1964 CIO Contents ofth• Flnancial Statements for the Year Ended 31 December 20 Page R•port of th• Tru•to•s Ind•p•nd•nt Emi• R•port Ststsment of Flnancial ActiviU•• 8#lance Shg•t Note• to thfr Fin•nclal Stst•m•nts D•talled Stst•mgnt of Flnanclal Actlvltl••
Barcla 1964 Cl Re rt of the Trus for the Year End•d r 2024 Tho trustees present thèir report wilh the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of AcctyJnllr and Reporting by Char.e$.. Statement of Recommended Practl¢e applicab$8 lo charib"e$ preparing th'r ac(x)unts in )rdanCe ¥¥ith the Fina81 Reporting StaThJard applicable in the UK and Republic of Ireland (FRS 102} (effective 1 January 20191. OBJECTIVES AND ACTivmES Objectivès and aims The charty's aims are to provide educaln and $kills develOpnl to th8 general puUic by pro8erving, axhibiling and operating the steam kcomotw known a$'Sre,. SignSfJeanl actlvltt¢s During the year the charity has raised furHls Ihrough grant receipts. donations and the sale of 'Spiffire' mèmorabilia. These funds have been spent, as and when requir8d, on the maintenance of the engine 'Spiffire' The trustees consider that the ch8rity holds suffiry.ent unr¢strid8d fvnds t1$ the future mainten4n¢e costs of Ihe Iccomolive. PublSe bgnefit In setting our 0eCtIVeS and plannin9 our acbvi1488 ow trustees have gNen carefvl ConseratIOn lo the Charfty Commission's genèral guidance on wblic benefft •nd tnparticvlar lo rts supplementary public ts¢neflt guidance on pSealKIn and conseNatson. FINANCIAL REview R•8•rve8 polley The chaftly's primary purpose is the re8loration and mainlenance of the enginè 'Spiffir8' wlh all funds being held towards this purpose. The charty has minim81 expgndrture Ihat is not directly relaled lo this and therefore ¢Joo8 not hgve a sperjfic reseN88 poIi¢y. STRUCTURE. GOVERNANCE AND MANAGEMENT Gov•ming document The charity is controlled by ils gowning document. a d oflNst and ojnslitules an ynlncorporaled charity. REFERENCE AND ADMINISTRATIVE DEfAILS R•gl¥ter•d Charity number 1178e88 Prtnclpal oddr•88 15 Medw&y Slurton by Sl<y Lin¢oln LInIn31re LN12DY TruBte•• M Lynn P Davison M C P Riley {regned 30 November 2024) OMLynn J M Wilson C W M Thomlon M J Burton T ADJon8s Indgpond•ni Examln•r Wright Vigar Limited Chartered Accountants & Bu*ness Athsers 15 Nand Lincoln Lincolnshire LN1 1XG Approved by or erofl boar(l of trustees on ............................................. Thj sooned on its bèhaw by.. Lynn- Truste8 Page 1
nd xamin 8Re ortto Barcla 1964 CIO Indgp•ndent examlne¢s report to thg trustees of Barclay 1964 CIO I report to thè charity trustegs M my examknab.on of the accounts of Barday 1964 CIO Ithe Tlust) for the year endèd 31 December 2024. R08pon8hbilitles and bas1• of rèport As the charrty trustees of the Trusl you are responsible for the Yeparati of the acwints in accordance vAth the requirèmonts of the Charth'es Act 2011 Cthe Acn. I report In respect of my ex8mination ofthe Twst'8 arzounts ¢orried out under Section 145 01 the Act and in carying out my examination I have followed all l¢able Difectlons given by the Chanty Commission under Section 145(5)Ibl of the Act. Indepgndent ¢x¥mln•rf• stat•m•nt I have Th)mpleted my &xaminatson. I confirm that no malerial matters have coma to my attention in connection with th examination glving mè CaLL8e to bfjlie thal in any mtherial resKd." accounting records were nol kepi in respecl of the Trust 8$ required by SectTron 130 of the Ad., or the accounts do not accord with those records", or the occounts do noi comply wrth Ihe applicable requirements concAmlng the lom and content of acojunts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremenl th8t the a¢¢ountS 9ive a true and fair view %thich is not 8 mteT considtrred 86 part of an independgnt exomination. I have no ¢on¢ems and have ¢om• ams no oth•f matters in connection wlh th8 examination to vkni¢h att&nli¢)n should be dravm In this in ord&r io enat4e a proper undwstsrwjing ofth6 acGounts to be reached. David Goc*Jall FCA Wright Vigar Limited Chartersd Accountants & 8usin•88 Adywis 15 Newland Llncoln Lincoln$hiro LN1 1XG Date.. Page 2
Barela Statement of Financial Activitie$ lor the Y¢ar Ended 31 Decembor 2024 2024 Unr•strietsd fund 2023 Total funds Notes INCOME AND ENDOWMENTS FROM Donations and legaues 3,418 22,375 Oiher trading activrt Investment Income 8,033 1.498 8,484 912 Total 12.949 31,771 EXPENDITURE ON Raising funds 1,465 397 Ch4rltabl• •¢tlvitie• Barclay 4,219 3,580 Totsl 5,684 3,977 NET INCOME 7.265 27.794 RECONCILIATION OF FUNDS Total funds brought forward 63,274 35,480 TOTAL FUNDS CARRIED FORWARD 70,539 83.274 The notes fonn part 0fth financial statemènt$ Paoe 3
Bareta 1964 CIO Balance Sheet 31 December 2024 2024 Unresthctsd fund 2023 Totsl funds FIXED ASSETS Tangible assets 19,513 21,993 CURRENT ASSETS Cash at bank and in hand 51.8 41,581 CREDITORS Amounts falling dutr vAthin ons year 18701 {3001 NET CURRENT ASSETS 51.026 41.261 TOTAL ASSETS LESS CURRENT UABILinES 70.539 63,274 NET ASSETS 70,539 63,274 FUNDS Unrestrided funds 70.539 63.274 TOTAL FUNDS 70.539 83.274 The fin 81 8tatemenl8 approved by th• Bwd of Tru8t3 and auth0ri8ed fof 188Ue . and wor8 sb3nad on Ils tthalf by.. M Lynn - Tw$t¢& The notes fwi part of these finarK4al statements Paoe 4
8afcla 1964 CIO the Financial Statéments for the Year En 31 mber 2024 ACCOUNTING POUCIES Basis of preparing the financlal ¥tst•ment8 The financial statements of the charity, vh)ich 15 a public benefft entity under FRS 102. have been prepared in accordance wth the Chanties SORP IFRS 102) Accounting 8nd ReportJ"ng by Charities.. Statement of Recommended Prath'ce applicable to charitS preparing theif a¢¢ounts in a(thrdance with the Financial Reporbng Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191, Finanoal RertIng Standard 102 Finanal Reporting Standaid applicable in the UK and R&public of Ireland and the Charitiès Act 2011. The financial stalements have been preparad un¢Jor th• histon¢al co$1 coAventK)n. Incom• All income 18 recognised in the Stslement of Flnancial Aclmties once Ihè charity has entitlement to the funds, il Is probable that Ihe income will received and the amounl can be rneasured reljably. ExpendStur• Liabilities artr recognised as èxrendrture a$ soon as thère is a Wl or conslructwe obligation ¢ommlttSng the charity lo that e¥pendrture, rt 1$ probable that 8 transfer of economic benefits wll bè required in Settlement and the amount ol the obligation can be meagured reliably. Exwnditure is accounted for on an accruals basis and has been ¢la86rfd under h?8dingS thal aggrègate all cost relat•d to the catègory. Wherè costs cannot be directly attributed to parti¢ular heading8 they havè been Allocatèd to 8¢tivitie$ on a basis consistent wlh tho US8 of resour¢e8. T¥nglble Ilx•d assets Deprecjation is provKl8d at Ihe folknviThJ annual rat88 in ¢)rder to vrtite off each a880t over 115 estlmated u69ful Locomotive8 and coaches 10% on cost T•xation The charity is exempt from tax on it8 ¢harttable actNiIl. Fund •¢counting Uniestricted funds can be Lrned in ats)Jrf8re wrth the charitabl& obJ'ectlv88 at the discreiion of the Iruslges. R881rict$d fvntJ$ can only be US for particu18r restricted pvrposes wilhin the obj•cts of the thanty. R8striction8 ari8¢ when sp8dfied by the doncy or wh•n funds are rnised lor particular restri¢ted purpo8e$. Further explanabon of the na and PU of each fvnd 1$ Induded in the note8 to thè f+nanual $lat8ments. OTHER TRADING ACTMTIES 2024 2023 Steaming fee8 Shop Income 7.720 313 8,250 234 8,033 8,484 INVESTMENT INCOME 2024 2023 D•posrt ¥CCOLtnt interest 1,498 912 Pa9e 5 continued...
Bala 1964 CIO Notes to the Finan ial Sts forthe Year Ended 31 ents - continued 024 RAISING FUNDS Raising donatlon¥ and legacio• 2024 2023 Surwrt C08ts 397 TRUSTEES. REMUNERATION AND BENEFITS Thertr were no Iru$tees' reMUratIOn or other benefits for th& year ended 31 Dember 2024 nor for the year ended 31 Decemb&r 2023. Tru8to•s' exp•n*e• Th8ro no tru8te¢¥' expènses pa for the ye8f ended 31 D¢cemb&r 2024 nor for the ar anded 31 D¢cemb8r 2023. COMPARATIVES FOR THE STATEPAENT OF FINANCIAL ACTMTIES Unregtsl¢tsd fund INCOME AND ENOOWMENTS FROM Donats'ons and l•gades Oth¥r trading adivilies Inveslmenl income 22,375 8,484 912 Totsl 31,771 EXPENDITURE ON Roising fund8 397 Charjtsblo •¢Jvlt5•• Barclay 3,580 Total 3,977 NET INCOME 27,794 RECONCILIATION OF FUNDS Total funds brought lorward 35.460 TOTAL FUNDS CARRIED FORWARD 63,274 Page 6 conts'nuèd...
Barela 19 ci Dètailed Ststement of Financial Activities far the Ygar Ended 31 December 2 2024 2023 INCOME AND ENOOWMENTS Donatlons and 18gacle¥ Donations Gfft aid 2.745 673 22.013 362 3.418 22.375 Other trading actlvhl Steaming less Shop income 7,720 313 8,250 234 8,033 8,484 Inv•stment Sncom• Deposit account interost 1.498 912 Total Incomlng rn•our¢ 12,949 31,771 EXPENDITURE Oth•r tradlng •¢t1vIo• Purch8SeS 469 Charftabl• aetivitlg¥ Repairs and maintenance Locornotives and ¢oacho$ 1,739 2.480 1,490 2,090 4.219 3,580 Support co•ts M4nagoment Postage and stalK*n•ry Gov•manc• ¢o•ts Accountancy and legal lees Total resources expended 3,977 N•t Incam• 7,265 27.794 This page does Mt fomi part of Ihe statutcry finano81 stsleffenls PaJe 9