BARCLAY 1964 CIO 15 Medway Sturton by Sts)w Lincoln LN12DY Trustee Meetin No 13 Minutes of a trustees meeting held at Ludknmugh Engine Shed on Saturday April 20" 2024 at 14:00 Present- M & O. Lyn￿ J. wilso￿ T Jones. M. Riley, C. Thornton, M. Burton Apologies: P. Davison. The miTJUtes ofthe previous meeting had Ixen circulated and it was agreed thatthey were a true record of the meeting. Matters Arising None Chairnian's ReEx)rt.' Mr. Lynn opened the me¢ting by reporting thai Spitfire had been used on every running day so far in 2024. whtch was a good boost lo the finances of the charity. As we are now approaching the l O-ycar overhaul, Mr. Lynn had callcd the meeting to start planning this overhaul. Finan¢¢: . Lynn rep)rted that the charity had received income so farduring 2024 of £3748.00 during 2024. Thc expenditure during the year £1204.89. This leaves the Current Posilion of the Chartty as £44,511.06 and a petty cash of £77.60. Engineering Mr. Wilson reN)rted the engine had perfomied well during this year having been used on all services. li had passed its annual boiler exam in early 2024 10 allow it io opcratc all the serv ice5 Upto Easter. He suggested that the boiler should be overhauled off site and following the annual exam would request quotes from 2 or 3 boiler repairers names sUgges￿d were J. Varley, Issac Newton, H¢ritagc Steam Boilers. There being no further busine&8 the meeting closed 14:30 O. Lynn Secretaryrrre&surer Charity No 1178688 Trustees: M. Lyn￿ O. Lyn￿ J. wilso￿ P. DaCis0￿ M. Riley. C. Thornto￿ T. Joncs, M. Burton. BARCLAY 1964 CIO 15 Medway Sturton by Stow Lincoln LN12DY Trustee MeetlD No14 Minutes of a trustees me¢ting held at Landsborough Engin¢ Shed on Saturday Sept 24th, 2024 at 14:00 Present: M & O. Lyn￿ J. Wilson, T Jones. M. Riley, C. Thornton. M. Burton Awlogies: P. Davison. The minutes ofthe previous meeting had been circulated and it was agreed that they were a true record of the meeting. Matters Arisin8 None Chairnian's Rcport: Mr. Lynn opened the meeting by rekxlrting that Spitfir¢ had been used on some Further running days 2024, which helps the finances of the charity. A5 we are now approaching the 10- year overhaul, Mr. Lynn had called the mecting io slart plannin8 thi5 overhaul. Finance: Mrs. Lynn rewirted thal the charity had received income so far during 2024 of £1311.59 during 2024. The expendi￿re during the year £2524.89. This leaves the current position of the charity as £49624.30 and a petty cash of £77.60. Engineering Mr. Wilson reported the engine had perfornied well during this year having been used on all services. It had pass¢d its ￿nUal boilcr exam in early 2024 to allow it to opernte some additional serv ices up to the end of August. He suggested that the boiler should bc overhauled off site and following the annual exam would request quotes from 2 or 3 boiler repairers names suggested were J. Varley, Issa¢ ￿e￿￿On. Heritage St¢am Boilers. There ￿Ing no further busin¢ss the meeting closed 14:30 O. Lynn S¢cretaryrrreasurer Charity No 1178688 Trustees: M. LY￿ O. Lytu4 J. wilso￿ M. Riley, C. Thornto￿ T. Jones, M. Burton. BARCLAY 1964 CIO IS Medway Sturton by Stow Lincoln LNI 2DY Trustee Meetin No15 Minutes of a trnstecs meeting held at Ludborough Engine Shed on Saturday January 18th 2025 at 13'.IXI sent.. Apologies: M & O. Lynn, J. wils￿ T. Jones. M. Riley, C. Thornton, M. Burton Mrs. J. Knowler The minvt¢s of the previous meeting had been circulated and it was agT¢ed that they were a true r¢¢ord of the m¢etin8. Matters Arising It was agreed thal it should be arranged for MTS Knowlcr to be given a footplate ride on on¢ of the San¢a specials. The date agreed was Sunday Dec 8, . Ch&im)an's Report: Mr. Lynn opened the meeting by reporting that Spitfire b￿] used on furi]ier running days during 2024. These were ￿ be Dec P & 8 on Santa's and on January 1° 2025 top and tailed with Cranford. Finance.. MTS. Lynn reported that the charity had received income so far during 2024 of £8,314.59 during 2024. The expenditure during the year £2584.29. This leaves the current position of the charity as £52,382.31 and a cash of £89.95. Engineering Mr. Wilson would be used on further services during 2024. He had received 2 quotes for th¢ boiler overhaul from the companies suggested ￿ the previous meeting. One of these was from Issac N¢wton for £89.000.00 with an expected time span for completion of18 months from recetpt of the kniler. It was 88r¢ed that this quot¢ should be accepted and Issac Newton should b¢ infornied of this. There being no further busin¢ss th¢ meetin8 closed 13:30 O. Lynn S¢cretsryrrreLsuTer Charity No 1178688 Trustees: M. Lyn￿ O. Lyn￿ J. Wilson. Mrs J. Knowler, C. Thornlon. T. Jones. M. Burton. REGISTERED CHARITY NUMBER.. 1178688 Unaudi Fl mb•r2 for 8arcl• Wright Vigar Limited Chartered A(xountants & Busines5 Advisers 15 N8vA8nd Lincoln ncKJlnshire LN1 1XG Barcla 1964 CIO Contents ofth• Flnancial Statements for the Year Ended 31 December 20 Page R•port of th• Tru•to•s Ind•p•nd•nt E￿mi￿￿• R•port Ststsment of Flnancial ActiviU•• 8#lance Shg•t Note• to thfr Fin•nclal Stst•m•nts D•talled Stst•mgnt of Flnanclal Actlvltl•• Barcla 1964 Cl Re rt of the Trus for the Year End•d r 2024 Tho trustees present thèir report wilh the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of AcctyJnllr￿ and Reporting by Char￿.e$.. Statement of Recommended Practl¢e applicab$8 lo charib"e$ preparing th￿'r ac(x)unts in ￿￿)rdanCe ¥¥ith the Fina￿81 Reporting StaThJard applicable in the UK and Republic of Ireland (FRS 102} (effective 1 January 20191. OBJECTIVES AND ACTivmES Objectivès and aims The charty's aims are to provide educal￿n and $kills develOpn￿l to th8 general puUic by pro8erving, axhibiling and operating the steam kcomotw known a$'S￿re,. SignSfJeanl actlvltt¢s During the year the charity has raised furHls Ihrough grant receipts. donations and the sale of 'Spiffire' mèmorabilia. These funds have been spent, as and when requir8d, on the maintenance of the engine 'Spiffire' The trustees consider that the ch8rity holds suffiry.ent unr¢strid8d fvnds t￿￿1￿$ the future mainten4n¢e costs of Ihe Iccomolive. PublSe bgnefit In setting our 0￿eCtIVeS and plannin9 our acbvi1488 ow trustees have gNen carefvl Cons￿eratIOn lo the Charfty Commission's genèral guidance on wblic benefft •nd tnparticvlar lo rts supplementary public ts¢neflt guidance on p￿Se￿alKIn and conseNatson. FINANCIAL REview R•8•rve8 polley The chaftly's primary purpose is the re8loration and mainlenance of the enginè 'Spiffir8' wlh all funds being held towards this purpose. The charty has minim81 expgndrture Ihat is not directly relaled lo this and therefore ¢Joo8 not hgve a sperjfic reseN88 poIi¢y. STRUCTURE. GOVERNANCE AND MANAGEMENT Gov•ming document The charity is controlled by ils gowning document. a d￿￿ oflNst and ojnslitules an ynlncorporaled charity. REFERENCE AND ADMINISTRATIVE DEfAILS R•gl¥ter•d Charity number 1178e88 Prtnclpal oddr•88 15 Medw&y Slurton by Sl