Alrewas and District Agricultural and Horticultural Society Charity Number: 1178661
Trustees' Annual Report & Financial Statements for the Period 1 November 2024 to 31 October 2025
Alrewas and District Agricultural and Horticultural Society
Trustees’ Annual Report & Financial Statements for the Financial Period from 01-Nov-2024 to 31-Oct-2025
Reference & Administration Details
Charity Details:
Name(s): Alrewas and District Agricultural and Horticultural Society
Number: 1178661
Address: Overley House, Overley Lane, Alrewas, Burton on Trent DE13 7DF
Names of Trustees for the Charity
Richard Kirkland Chairman Pat Green Honorary Secretary Kevin Wilkinson Honorary Treasurer Nicholas Kilford Honorary Governance Officer Tessa Allin Matthew Clive Colin Cox Mandy Brassington Mary Stanbrook Peter Ralley Carol Wedgbury Until 11 March 2025 Ian Kirkland Robert Paul Shirley Paul Mark Paul Claire Paul Tina Startin Neale McLaughlin Samantha Johns Stuart Nokes Claire Bell Donna Green Appointed 6 May 2025 Gareth Holland Appointed 6 May 2025
Names & Addresses of Advisors
The Society’s Bankers are : -
NatWest Bank, 47 Market Street, Lichfield WS13 6LE Lloyds Bank, 22 Conduit Street, Lichfield WS13 6JS
The Independent Examiner is :
Debbie Wellcomme BA (Hons), (FMAAT)
Support Staffordshire, Stafford Civic Centre, Riverside, Stafford, Staffordshire ST16 3AQ
Structure, Governance & Management
Type of Governing Document:
Constitution
How the Charity is Constituted:
Charitable Incorporated Organisation
Trustee Selection Methods:
New Trustees join the Board of Trustees by invitation of the Board and subject to their nomination being approved by a majority of the Trustees at a meeting of the Board.
Trustees appointed by the Board are required to retire at the first Annual General Meeting following their appointment and offer themselves for election.
At every annual general meeting one third of the trustees are required to retire by rotation. The Trustees retiring each year are those who have served the longest since the date of their appointment or last re-appointment.
How New Trustees are Inducted and Trained:
On or before the date of their appointment all new Trustees are provided with an up-to-date copy of the Society’s constitution together with a copy of the latest Trustees Annual Report and Financial Statements.
Objects
The objects of the Society are to promote improvement in the breeding and rearing of livestock, the invention and improvement of agricultural and horticultural implements and the encouragement of skill and industry in agriculture and horticulture in Alrewas, Staffordshire and surrounding communities by holding an annual show, or by such other means as the Trustees may determine.
Statutory Declaration on Public Benefit
The Trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
Executive Summary
In July 2024 the Society held its annual show. This was exceptionally well attended with takings on the gate the highest in the Society’s history. Receipts from the agreement for the regular hire of the Show Field, which the Society entered into in 2023, have seen further growth with this representing more than one third of the Society’s income for the year.
Activities, Achievements & Performance
The Annual Show was held on Saturday 19th July 2025. It was a day of mixed weather which had a material impact on the numbers attending.
The Show layout saw further revision to provide more exhibitor space and enable visitors to move around the showground more easily.
Competitive classes were again well supported including Cattle, Shire Horses, Shetland Ponies, and Horticulture.
Exhibitors included a number demonstrating country pursuits and working crafts.
There were also a good variety and number of trade stands.
The Show Field has been maintained during the year with hedge trimming, grass topping, and maintenance works carried out.
During the year the Show Field is used to support the local agricultural community by the provision of grazing for sheep. It has also been made available for rental to local and other organisations.
As a consequence of the lower attendance and increased Show Day costs, the income generated on Show Day was insufficient to cover costs, but the shortfall was fully met from subscriptions. There was very positive feedback for the day despite the low attendance, and the main ring attraction was very well received.
Other income lines continued to be strong – in particular Show Field rental resulting in an overall surplus for the year of £23,634 the substantial majority of which will be added to reserves for future investment in the further development and extension of the Show Field.
Charitable donations of £1,600 were made during the year.
During the year, drainage improvements were made to the field; two trees were planted on the Show Field to provide a lasting memorial to Cliff Green and David Johnson, two very long-standing Trustees who sadly passed away in 2023 and 2024.
Financial Review
Statement of the Charity's Policy on Reserves
The Trustees’ policy is to maintain a minimum of £25,000 in liquid funds at all times. The figure has been set at a level which would allow the Society to maintain its activities for a minimum of two years in the event of either a substantial reduction in income or the occurrence of substantial unforeseen costs.
Details of Any Funds Materially in Deficit
The Trustees declare that the Society had no funds which were materially in deficit at the date of the Financial Statements.
State of the Charity’s Finances
The Trustees are pleased to report that the Society achieved a financial surplus for the year and remains strongly capitalised with good levels of liquidity.
Designated Funds Contingency- The Contingency Fund provides for the circumstance of the annsjal show being canlled at the last minute or severely impacted by adverse weather. The amount designated Is reviewed and agreed annually by the Trustees. Development- The Development Fund sets aside money for the future development and improvement of the Society's annual show which is the primary vehicle for achieving the Society's objectives. The amount designated is reviewed and agreed annually by the Trustees. Part5culars of Any Ouistandin8 Guarantee Given by the Charity The Trustees declare that the Society has gwen no guarantee where potential liability is outstandin8 at the date of the statement of assets & liabilities. Particulars of Any Outstandlng Debt The Tiustèès declare that the Society has no outstandin8 debts which are secured by an express charge on any of the assets of the charity at the date of the statement of assets & liabilities. Declaration The Trustees declore that they have approved the above report and authorised that it be signed on their behalf. Signed on behalf of the Trustees of the Alrewas Agrlcultural & Hortlcultural Soclety Richard Kirklan Chairman as Kilford Honorar overnance Officer Date of signatures: 11 November 2025
Alrewas & District Agricultural & Horticultural Society
Charity Number 1178661
Receipts and Payments Accounts
Year ending 31st October 2025
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2025 2024
Receipts
Subscriptions 5,370.00 5,405.00
Show Day Income 26,945.95 36,172.21 (note i)
Other Income 31,251.30 28,341.35 (note (ii)
Total Receipts 63,567.25 69,918.56
Payments
Show Day Expenditure 32,003.02 28,710.97 (note iii)
Other Expenditure 7,929.41 7,096.30 (note (iv)
Total Payments 39,932.43 35,807.27
Net Income/Expenditure 23,634.82 34,111.29
Assets and Liabilities
Cash Funds
General Fund 13,635.05 17,500.23
Contingency Fund 20,000.00 12,500.00
Development Fund 100,000.00 80,000.00
Total Cash Funds 133,635.05 110,000.23
Other Assets
Show Field at Cost 42,000.00 42,000.00
Total Assets 175,635.05 152,000.23
Bank Reconciliation
Current Account 953.29 1,525.05
Current Account unreconciled payments 0.00 0.00
Reserve Account 48,798.82 27,538.79
Savings Account 83,747.88 80,923.83
Petty Cash 135.06 12.56
Total held in accounts 133,635.05 110,000.23
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NOTE:-
Page 1 of 4
Notes to the Accounts
| 2025 Note (i) - Show Day Income Advertisements 1,905.00 Food Hall 1,055.00 Trade & Catering Stands 7,091.00 Indoor Trade Stands 1,895.00 Gate Money 11,081.00 Classic Cars & Tractors 537.00 Shetlands 493.50 Shires 1,787.00 Light Horses 931.45 Cookery 170.00 Total Show Day Income 26,945.95 2025 Note (ii) - Other Income Donations Received 143.52 Field Rental 26,880.00 Gift Aid 1,093.70 Investment Income 3,084.08 Miscellaneous Income 50.00 Total Other Income 31,251.30 |
2024 2,095.00 1,110.00 6,475.00 1,430.00 22,092.70 465.01 339.00 1,732.00 433.50 0.00 36,172.21 2024 245.00 25,298.64 1,016.55 1,768.16 13.00 28,341.35 |
|---|---|
Page 2 of 4
Notes to the Accounts (continued)
| Notes to the Accounts (continued) | |
|---|---|
| 2025 Note (iii) - Show Day Expenditure Cattle 100.00 Children's Arts & Crafts 146.59 Classic Cars & Tractors 165.00 Commentator 100.00 Cookery 90.00 Country Pursuits 240.00 First Aid 326.40 Floral Art 50.00 Gatemen 614.40 General Show Day Expenditure 722.30 Handicrafts 0.00 Horticulture 0.00 Hospitality 1,790.78 Indoor Trade Stands Expenditure 0.00 Light Horses 50.00 Main Attraction 3,780.00 Music & Dance 250.00 Other Attractions 1,690.00 Other Equipment Hire 555.98 PA & Radios 1,093.80 Parking Attendants 500.00 Posters & Signs 421.79 Printing 784.76 Rabbits 0.00 Rosettes & Badges 1,518.23 Security 150.00 Sheep 100.00 Shetlands 205.00 Shires 1,550.00 Skips 489.00 Tentage 13,663.10 Toilet Hire 650.00 Trade & Catering Stands Expenditure 38.00 Trophies 167.89 Total Show Day Expenses 32,003.02 |
2024 375.00 123.69 142.00 100.00 90.00 180.00 326.40 50.00 614.40 389.41 40.00 55.00 1,741.91 15.00 50.00 1,250.00 250.00 1,190.00 726.00 1,041.60 500.00 266.16 584.67 15.00 1,209.26 150.00 0.00 198.00 1,770.00 304.00 13,681.67 650.00 55.00 576.80 |
| 28,710.97 |
Page 3 of 4
Notes to the Accounts (continued)
| Notes to the Accounts (continued) | ||
|---|---|---|
| Note (iv) - Other Expenditure Bank Charges Charitable Expenditure - Donations Field Maintenance Independent Examiner Fees Insurance Meeting Expenses Mowing and Hedgecutting Postage and Carriage Stationery Sundry Expenses Total Other Expenses |
2025 595.54 1,600.00 3,043.77 100.00 1,445.26 346.10 110.00 191.48 497.26 0.00 7,929.41 |
2024 445.09 800.00 2,459.09 100.00 1,174.43 101.55 884.80 216.60 38.98 875.76 |
| 7,096.30 |
Page 4 of 4
Independent Examiner’s Report to the Trustees of
Alrewas & District Agricultural & Horticultural Society
I report on the accounts of the Charity for the year ended 31st October 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name : Debbie Wellecomme BA (Hons), (FMAAT) Date : 29/01/2026
Signed:
Address: Support Staffordshire, Stafford Civic Centre, Riverside, Stafford, Staffordshire ST16 3AQ
Independent Examiner’s Report to the Trustees of
Alrewas & District Agricultural & Horticultural Society
I report on the accounts of the Charity for the year ended 31st October 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name : Debbie Wellecomme BA (Hons), (FMAAT) Date : 29/01/2026
Signed:
Address: Support Staffordshire, Stafford Civic Centre, Riverside, Stafford, Staffordshire ST16 3AQ