# **Alrewas and District Agricultural and Horticultural Society Charity Number: 1178661**
**Trustees' Annual Report & Financial Statements for the Period 1 November 2024 to 31 October 2025**
## **Alrewas and District Agricultural and Horticultural Society**
# **Trustees’ Annual Report & Financial Statements for the Financial Period from 01-Nov-2024 to 31-Oct-2025**
## **Reference & Administration Details**
## **Charity Details:**
**Name(s): Alrewas and District Agricultural and Horticultural Society**
**Number: 1178661**
**Address: Overley House, Overley Lane, Alrewas, Burton on Trent DE13 7DF**
## **Names of Trustees for the Charity**
Richard Kirkland Chairman Pat Green Honorary Secretary Kevin Wilkinson Honorary Treasurer Nicholas Kilford Honorary Governance Officer Tessa Allin Matthew Clive Colin Cox Mandy Brassington Mary Stanbrook Peter Ralley Carol Wedgbury Until 11 March 2025 Ian Kirkland Robert Paul Shirley Paul Mark Paul Claire Paul Tina Startin Neale McLaughlin Samantha Johns Stuart Nokes Claire Bell Donna Green Appointed 6 May 2025 Gareth Holland Appointed 6 May 2025
**Names & Addresses of Advisors**
## **The Society’s Bankers are** : -
NatWest Bank, 47 Market Street, Lichfield WS13 6LE Lloyds Bank, 22 Conduit Street, Lichfield WS13 6JS
## **The Independent Examiner is** :
Debbie Wellcomme BA (Hons), (FMAAT)
Support Staffordshire, Stafford Civic Centre, Riverside, Stafford, Staffordshire ST16 3AQ
## **Structure, Governance & Management**
## **Type of Governing Document:**
Constitution
## **How the Charity is Constituted:**
Charitable Incorporated Organisation
## **Trustee Selection Methods:**
New Trustees join the Board of Trustees by invitation of the Board and subject to their nomination being approved by a majority of the Trustees at a meeting of the Board.
Trustees appointed by the Board are required to retire at the first Annual General Meeting following their appointment and offer themselves for election.
At every annual general meeting one third of the trustees are required to retire by rotation. The Trustees retiring each year are those who have served the longest since the date of their appointment or last re-appointment.
## **How New Trustees are Inducted and Trained:**
On or before the date of their appointment all new Trustees are provided with an up-to-date copy of the Society’s constitution together with a copy of the latest Trustees Annual Report and Financial Statements.
## **Objects**
The objects of the Society are to promote improvement in the breeding and rearing of livestock, the invention and improvement of agricultural and horticultural implements and the encouragement of skill and industry in agriculture and horticulture in Alrewas, Staffordshire and surrounding communities by holding an annual show, or by such other means as the Trustees may determine.
## **Statutory Declaration on Public Benefit**
The Trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
## **Executive Summary**
In July 2024 the Society held its annual show. This was exceptionally well attended with takings on the gate the highest in the Society’s history. Receipts from the agreement for the regular hire of the Show Field, which the Society entered into in 2023, have seen further growth with this representing more than one third of the Society’s income for the year.
## **Activities, Achievements & Performance**
The Annual Show was held on Saturday 19th July 2025. It was a day of mixed weather which had a material impact on the numbers attending.
The Show layout saw further revision to provide more exhibitor space and enable visitors to move around the showground more easily.
Competitive classes were again well supported including Cattle, Shire Horses, Shetland Ponies, and Horticulture.
Exhibitors included a number demonstrating country pursuits and working crafts.
There were also a good variety and number of trade stands.
The Show Field has been maintained during the year with hedge trimming, grass topping, and maintenance works carried out.
During the year the Show Field is used to support the local agricultural community by the provision of grazing for sheep. It has also been made available for rental to local and other organisations.
As a consequence of the lower attendance and increased Show Day costs, the income generated on Show Day was insufficient to cover costs, but the shortfall was fully met from subscriptions. There was very positive feedback for the day despite the low attendance, and the main ring attraction was very well received.
Other income lines continued to be strong – in particular Show Field rental resulting in an overall surplus for the year of £23,634 the substantial majority of which will be added to reserves for future investment in the further development and extension of the Show Field.
Charitable donations of £1,600 were made during the year.
During the year, drainage improvements were made to the field; two trees were planted on the Show Field to provide a lasting memorial to Cliff Green and David Johnson, two very long-standing Trustees who sadly passed away in 2023 and 2024.
## **Financial Review**
## **Statement of the Charity's Policy on Reserves**
The Trustees’ policy is to maintain a minimum of £25,000 in liquid funds at all times. The figure has been set at a level which would allow the Society to maintain its activities for a minimum of two years in the event of either a substantial reduction in income or the occurrence of substantial unforeseen costs.
## **Details of Any Funds Materially in Deficit**
The Trustees declare that the Society had no funds which were materially in deficit at the date of the Financial Statements.
## **State of the Charity’s Finances**
The Trustees are pleased to report that the Society achieved a financial surplus for the year and remains strongly capitalised with good levels of liquidity.
Designated Funds
Contingency- The Contingency Fund provides for the circumstance of the annsjal show being canlled
at the last minute or severely impacted by adverse weather. The amount designated Is reviewed and
agreed annually by the Trustees.
Development- The Development Fund sets aside money for the future development and improvement
of the Society's annual show which is the primary vehicle for achieving the Society's objectives. The
amount designated is reviewed and agreed annually by the Trustees.
Part5culars of Any Ouistandin8 Guarantee Given by the Charity
The Trustees declare that the Society has gwen no guarantee where potential liability is outstandin8 at
the date of the statement of assets & liabilities.
Particulars of Any Outstandlng Debt
The Tiustèès declare that the Society has no outstandin8 debts which are secured by an express charge
on any of the assets of the charity at the date of the statement of assets & liabilities.
Declaration
The Trustees declore that they have approved the above report and authorised that it be signed on their
behalf.
Signed on behalf of the Trustees of the Alrewas Agrlcultural & Hortlcultural Soclety
Richard Kirklan
Chairman
as Kilford
Honorar
overnance Officer
Date of signatures: 11 November 2025
## **Alrewas & District Agricultural & Horticultural Society**
Charity Number 1178661
## **Receipts and Payments Accounts**
Year ending 31st October 2025
**----- Start of picture text -----**
2025 2024
Receipts
Subscriptions 5,370.00 5,405.00
Show Day Income 26,945.95 36,172.21 (note i)
Other Income 31,251.30 28,341.35 (note (ii)
Total Receipts 63,567.25 69,918.56
Payments
Show Day Expenditure 32,003.02 28,710.97 (note iii)
Other Expenditure 7,929.41 7,096.30 (note (iv)
Total Payments 39,932.43 35,807.27
Net Income/Expenditure 23,634.82 34,111.29
Assets and Liabilities
Cash Funds
General Fund 13,635.05 17,500.23
Contingency Fund 20,000.00 12,500.00
Development Fund 100,000.00 80,000.00
Total Cash Funds 133,635.05 110,000.23
Other Assets
Show Field at Cost 42,000.00 42,000.00
Total Assets 175,635.05 152,000.23
Bank Reconciliation
Current Account 953.29 1,525.05
Current Account unreconciled payments 0.00 0.00
Reserve Account 48,798.82 27,538.79
Savings Account 83,747.88 80,923.83
Petty Cash 135.06 12.56
Total held in accounts 133,635.05 110,000.23
**----- End of picture text -----**
NOTE:-
Page 1 of 4
## **Notes to the Accounts**
|**2025**
**Note (i) - Show Day Income**
Advertisements
1,905.00
Food Hall
1,055.00
Trade & Catering Stands
7,091.00
Indoor Trade Stands
1,895.00
Gate Money
11,081.00
Classic Cars & Tractors
537.00
Shetlands
493.50
Shires
1,787.00
Light Horses
931.45
Cookery
170.00
Total Show Day Income
26,945.95
**2025**
**Note (ii) - Other Income**
Donations Received
143.52
Field Rental
26,880.00
Gift Aid
1,093.70
Investment Income
3,084.08
Miscellaneous Income
50.00
Total Other Income
31,251.30|**2024**
2,095.00
1,110.00
6,475.00
1,430.00
22,092.70
465.01
339.00
1,732.00
433.50
0.00
36,172.21
**2024**
245.00
25,298.64
1,016.55
1,768.16
13.00
28,341.35|
|---|---|
Page 2 of 4
## **Notes to the Accounts (continued)**
|**Notes to the Accounts (continued)**||
|---|---|
|**2025**
**Note (iii) - Show Day Expenditure**
Cattle
100.00
Children's Arts & Crafts
146.59
Classic Cars & Tractors
165.00
Commentator
100.00
Cookery
90.00
Country Pursuits
240.00
First Aid
326.40
Floral Art
50.00
Gatemen
614.40
General Show Day Expenditure
722.30
Handicrafts
0.00
Horticulture
0.00
Hospitality
1,790.78
Indoor Trade Stands Expenditure
0.00
Light Horses
50.00
Main Attraction
3,780.00
Music & Dance
250.00
Other Attractions
1,690.00
Other Equipment Hire
555.98
PA & Radios
1,093.80
Parking Attendants
500.00
Posters & Signs
421.79
Printing
784.76
Rabbits
0.00
Rosettes & Badges
1,518.23
Security
150.00
Sheep
100.00
Shetlands
205.00
Shires
1,550.00
Skips
489.00
Tentage
13,663.10
Toilet Hire
650.00
Trade & Catering Stands Expenditure
38.00
Trophies
167.89
Total Show Day Expenses
32,003.02|**2024**
375.00
123.69
142.00
100.00
90.00
180.00
326.40
50.00
614.40
389.41
40.00
55.00
1,741.91
15.00
50.00
1,250.00
250.00
1,190.00
726.00
1,041.60
500.00
266.16
584.67
15.00
1,209.26
150.00
0.00
198.00
1,770.00
304.00
13,681.67
650.00
55.00
576.80|
||28,710.97|
Page 3 of 4
## **Notes to the Accounts (continued)**
|**Notes to the Accounts (continued)**|||
|---|---|---|
|**Note (iv) - Other Expenditure**
Bank Charges
Charitable Expenditure - Donations
Field Maintenance
Independent Examiner Fees
Insurance
Meeting Expenses
Mowing and Hedgecutting
Postage and Carriage
Stationery
Sundry Expenses
Total Other Expenses|**2025**
595.54
1,600.00
3,043.77
100.00
1,445.26
346.10
110.00
191.48
497.26
0.00
7,929.41|**2024**
445.09
800.00
2,459.09
100.00
1,174.43
101.55
884.80
216.60
38.98
875.76|
|||7,096.30|
Page 4 of 4
## Independent Examiner’s Report to the Trustees of
## Alrewas & District Agricultural & Horticultural Society
I report on the accounts of the Charity for the year ended 31st October 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Name** : Debbie Wellecomme BA (Hons), (FMAAT) **Date** : 29/01/2026
## **Signed:**
**Address:** Support Staffordshire, Stafford Civic Centre, Riverside, Stafford, Staffordshire ST16 3AQ
## Independent Examiner’s Report to the Trustees of
## Alrewas & District Agricultural & Horticultural Society
I report on the accounts of the Charity for the year ended 31st October 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination, I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Name** : Debbie Wellecomme BA (Hons), (FMAAT) **Date** : 29/01/2026
## **Signed:**
**Address:** Support Staffordshire, Stafford Civic Centre, Riverside, Stafford, Staffordshire ST16 3AQ