ALREWAS SHRW Alrewas and District Agricultural and Horticultural Society Charity Number: 1178661 Trustees, Annual Report & Financial Statements for the Period l November 2022 to 31 October 2023
Alrewas and District Agricultural and Horticultural Society Trustees, Annual Report & Financial Statements for the Financial Period from 01-Nov-2022 to 31-Oct-2023 Reference & Administration Details Charity Detalls: Namel51'. Alrewa5 and Dlstrict Agricultural 3nd HortScultural Soclety Number: 1178661 Address,, clo Mr Davld Johnson, 77 Main Street, Alrewas, Burton on Trent DE13 7AE Names of Trustees for the Charity Richard Kirkland Chalrman Davld Johnson Honorary Show Director Honorary Secretary Honorary Treasurer Honorary Governance Offlcer Until 20 September 2023 Pat Green Kevin Wilkinson Nlcholas Kilford Clifford Green Tessa Allin Matthew Cllve Colin Cox Mandy Brasslngton Mary Stanbrook Lynne Mason Peter Rallev Carol Wedgbury lan Klrkland Untll l August 2023 Robert Paul Shirley Paul Mark Paul Claire Paul Tlna Startin Neale McLaughlin Katie Sparkes Antony Coates Samantha Johns stuart Nokes Appointed 7 February 2023 Appointed 7 February 2023 Claire 8ell
Names & Addresses of Advlsors The Societvs Bankers are.. - NalWe5t Bank, 47 Market Stet. Lichfield WS13 6LE Vir8in Money, Jubilee house, Newcastle upon Tyne NE3 4PL The Independent Examiner Is: Debbie Wellcomme BA (Honsl, IFMAATI Support staffordshire, Stafford Civic Centre, Riverside. Stafft)rd, Staffordshire ST16 3AQ Structure, Governance & Management Trpe of Governlng Document: Constitutlon How the Charlty Is Constltuted., Charitable Incorporated OrgJnis3tlon Trustee Selectlon Methods: New Trustee5 join the Board of Trustees by invitation of the Board and subject to their nomination belng approved by a majority of the Trustees at a meeting of the Board. Trust?es appointed by the Board are required to retire at the first Annual General Meetlng following thelr appolntment and offer themselves for election. At every annual general meeting one thlrd of the trustees are required to retire by rotatlon. The Trustees retiring each year are those who have Seed the longest since the date of their appointment or last re-appointment. How New Trustees are Inducted and Tralned: On or before the date of their appointment all new Trustees are provided with an up-to-date copy of the Society's constitution together with a copy of the latest Trustees Annual Report and Flnanclal Statements. Objects The oblect5 of the Society are to promote improvement in the breeding and rearitbg of livestock, the invention and improvement of agricultural and horticultural implements and the encouragement of sl(ill and industry in aEriculture and horticulture ir) Alrewas, Staflordshire and surrounding communitie5 by holding an annual show, or by such other means as the Trustees may determine. Statutory Declaration on Public Benefit The Trustees declare that they have cotnplied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties.
Executive Summary In July 2023 the Society held its annual show. Thi5 was well attended with takings on the gate the second highest in the Society's history, and only surpassed by the 2022 show whicli saw record numbers following the Covid-19 pandemic. Durin8 the year the Society entered into an agreement for the regLilar hire of the Show Field. an arrangement which is expected to be ongoing. Activities, Achievements & Performance The Annual Show was held on Saturday 15th July 2023. It was a day of very mixed weather with several heavy showers which Llndoubtedly impacted upon the numbers attending, the extreme rain on the Friday before the Show having caused a lot of cancelations and saturated the ground. Nevertheless, the gate receipts were at a very good level surpassed only by 2022. The Show l?yout saw further revision to provide more exhibitor space and enable visitors to move around thp showground more easily. Competitive classes were again well supported including Cattle, Shire Horses. Shetland Ponies, and Horticulture. Exhlbitors included a number demonstrating country pursuits and working crafts. There were also a good variety and number of trade stands. A number of changes were introduced in the member< area to upgrade the facilities provided to create more benefits to becoming a member. The Show Field has been maintained during the year with hedge trlmmln& grass topplng. and malntenance works carried out. During the year the Show Field is used to support the local agricultural community by the provlslon of grazing for sheep. li has a150 been made avallable for rental to local and other organisations. A new agreement was entered into for the regular hire of the Showground which made a slgnlflcant contribution to the Society's income. This is expected to be an ongoing arrangement. As a consequence of a highly successful year, the Soclety achieved a record surplus of £17,708, the substantial majority of which will be added to reserve5 for future Investment in the further development and extenslon of the ShovbField Ground Charitable dorbations of £500 were made during the year. The Trustees wish to formally express thanks to Lynne Mason, who retired as a Trustee on the l August, for her contribution to the Society for many years, taking roles on from the Children's sections and atterly the trade stands, buildlng it up to whal it is today. Slmllarly, the Trustees wlsh to pay trlbute to Cliff Green for his contributlon as a Trustee and building the Shire Horse Section of the show oveT the last 34 years to the huge success it 15 today, and who sadly passed away on 20 September. Cliff's Daughter Donna is going to carry on his work. Financlal Review Statement of the charlty's Pollcy on Reserves Tl)e Tru5tees' policy Is to maintain a minimum of £25,(KK) in liquid funds at all times. The flgure has been set at a level which would allow the Society to maintain its aclivitie5 for a minimum of two years in the event of either a Substantial reduction in income or the occurrence of substantial unforeseen costs. Detalls of Any Funds Materially in Deficit The Trustees declare that the Society had no funds which were materially In deficit at the date of the Financial Statements. State of the Charity's Finances The Trustees are pleased to report that the Society achieved a financial surplus for the year and remain5 strongly capitali5ed with good levels of liquidity.
Designated Funds Contlngency- The Contingency Fund provides forthe circumstance of the annual show belng cantelled at the last minute or severely Impatted by adverse weather. The amount designated is reviewed and agreed annually by the Trustees. Development-The Development Fund sets aslde money for the future development and Improvement of the SocletVs annual show which is the primary vehicle foi achlevlng the Societws objectives. The amount designated is reviewed and agreed annual by the Twstees. Partleulars of Any Outstandlng Guarantee Glven by the Charfty The Trustees declare that the Society has given no guarantee where potential liability is outstandlng at the date of thè statement of assets & Ilabllitles. Partlcular5 of Any Outstsndlng Debt The Trustees declare that the Soclety has no outstanding debts whlch are secured by an express char8e on any of the assets of the charity at the date of the statement of assets & liabllltles. Declaration The Tru5tee5 declarè that they have approved the above report and authorised that it be sl8ned on thelr behalf. SSgned on behalf of the Trustees of the Alrewas Agrlcultural & Hortlcultural Soclety Rlchard Kirkland Chairman Nicholas Kilford Honorary Governance Officer Date of signatures:
Alrewas & District Agricultural & Horticultural Society Charity Number 1178661 Receipts and Payments Accounts Year ending 31st October 2023 2023 2022 Receipts Subscriptions Show Day Income Otherlncome Total Recelpts 4,845.00 25,891.05 18,107.62 48.843.67 4,190.00 32,363.97 (note il 2,225.02 (note lill 38,778.99 Payments Show Day Expenditure Otl)er Expenditure Total Payme.nts 25.230.98 5.903.29 31,134.27 20,902.04 Inote iii} 3,846.95 Inote livl 24,748.99 Net IncomelExpendlture 17,709.40 14,030.00 Assets and Llabllltles Cash Funds General Fund Contingency Fund Deve.1opment Fund Total Cash Funds 13,388.94 12.500.00 50,000.(KJ 75,888.94 23,179.54 10,000.00 25,000.00 58,179.54 Other Assets Show Field at Cost 42,0. 42,C(Q.00 Total A55ets 117,888.94 100,179.54 Bank Reconcillatlon Current Account Current Account unreconciled payments Reserve Account Charity Saving5 Account Petty Cash Total held in accounts 8.028.94 0.00 1,027.25 66.776.53 56.22 5,422.91 1.016.11 51.593.34 147.18 58,179.54 75,888.94 NOTE.'_ The Society entered into an agreement with Agility Vision for the regular hire of the Show Field. This Bener?ted new income of £15,750 and is expected to be an ongoing arrangement. Page lof4
Notes to the Accounts 2023 2022 Note (il- Show Day Incorne Advertisement5 Food Hall Trade & Catering Stands Indoor Trade Stands Gate Money Classic Cars & Tractors Cattle Shetlands Shlres Light Horses Cookery Floral Art Handicraft5 Horticulture Total Show Day Income 2.248.(K) 690.LK) 5,397.50 1,270.00 12.785.00 742.55 i(x).(x) 467.(Kl 1.527. 564.(K) loo. 1,770.00 720.00 4,654.00 484.00 20,942.40 409.32 150. 462.CKJ 1,884.(M) 594.00 174.50 55.50 33.25 31.00 32,363.97 o. 25.891.05 2023 2022 Note1111- Other Income Donations ReceSved Fiold Rental Gift Aid Grazing Fees Investment Income Miscellaneous Income Total Other Income 318.24 16.750.(KI 707.55 133.33 1,500.00 231.79 315.00 44.90 194.33 137.50 18.107.62 2,225.02 Page 2 of4
Notes to the Accounts {continued) 2023 2022 Note (iii) - Show Day Expenditure Carnival Cattle Children's Arts & Crafts Classlc Cars & Tractors Commentator Cookery Country P4Jrsuits First Aid Floral Art Gatemen General Show Day Expenditure Handicrafts Horticulture Hospitality Hunt Packs Llght Horses Maln Attraction Music & Dance Other Attractions other Equipment Hire PA & Radios Parklng Attendants Posters & Slgns Printing Rabblts R05ettes & Badges Securlty Shetlands Shires SkSps Tentage Toilet Hire Tro hies Total Show Day Expen5e5 275.00 446.20 403.86 130.47 116. 85. 21.50 iio.lx) 75.(X) 162.(MJ 240. 316.80 40. 589.44 557.45 40.00 122.40 1,994.52 70.00 75.00 240.00 192.48 72.00 92.88 810.45 70.00 40.00 1.950.00 250.00 1,220.00 377.53 725.00 150. 125.02 716.77 40.00 1.026.CK) 250.C I,iio. 575.52 811.62 250.1XJ 290.15 776.99 100.00 745.52 150.00 175.00 2,309.00 508.33 1,021.32 150. 164.00 1.792.1X) 336.CQ 10,627.20 1,370.Crt) 50.rfo 25,230.98 7,760.00 600.00 181.20 20,902.04 Page3of4
Note5 to the Accounts (continued) 2023 2022 Note liv)- Other Expenditure Ambassadors Expenditure Bank Charges charitable Expenditure - Donations Field Maintenance Independent Examiner Fees Insurance Meeting Expense5 Mowlng and Hedgecutting Other Fundraising Events Expenditure Postage arbd Carriage Stationery Sundry Expenses Webslte Costs Total Other Expenses 99.92 532.48 500.00 1.578.32 100.00 1,110.28 335.49 0.00 246.18 51x1.00 353.96 70.00 1,055.91 396.70 216.00 3(K).IK) 0.00 232.05 44.49 233.52 135.39 977.89 731.66 0.00 3,846.95 5,903.29 Page4of4
Independent Examinerfs Report to the Trustees of Alrewas & District Agricultural & Horticultural Society I report on the accounts of the Chartty for the year ended 31 Btoctober 2023. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the Charities AGt 2011 ('Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying Out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examlner's statement I have completed my examination, I confimi that no material rnatters have come to my attention in connection with th8 examination giving me Gau5e to believe that in any material respect.. 1. Accountlng records were not kept in resp8Ct of the Trust as r8quired by section 13CI of the Act., or 2, The accounts do not accord with those r6cords. I have no concerns and have come acros8 no other matters in nneCtion wllh the examination lo whlch allenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name.. Debbie Wellecomme BA {Hons), (FMAAT) Date.. 29101124 Signed: Address: Support Staffordshire, Stafford Civic Centre. Riverside, Slafford, Staffordshire ST16 3AQ