Trustees’ Annual Report for the period
From 01/04/2023 Period start date To 31/03 2024 Period end date
Charity name: Arts All Over The Place
Charity registration number: 1178638
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.171.17. The report provides informaton intended to help the user understand how the charity’s aims fulfl its legal purposes, the actvites it undertakes and what it has achieved. All charites must provide a summary of: • the purposes of the charity as set out in its governing document; and • the main actvites undertaken in relaton to those purposes. |
The charity’s objects (‘the objects’) are The relief of those in need, in particular people with mental and emotional health and wellbeing needs, through the use of the arts. (Arts that promote and provide creative activities for their benefit, through public exhibitions of their work and that promote greater community engagement for individuals with experiences of mental and emotional health/wellbeing issues and social isolation living in England and Wales.) |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.191.19. The report should explain the actvites, projects or services identfed in the accompanying accounts. As far as practcable, numerical informaton provided in the report about the resources spent on partcular actvites should be consistent with the analysis provided in the accounts. |
In the year 23/24 our income exceeded £25k, so we need to give a trustee’s report to the Charity Commission; they want to see that the charity worked towards it aims: The stated aims of Arts All Over The Place, as on our constitution include To promote greater community engagement for individuals with experiences of mental and emotional health/wellbeing issues and social isolation. I hope to show that our work has |
met those aims, and in many examples, exceeded expectations. At the start of our financial year, in April 23, we were working through the 2[nd] NNS grant across Erdington, running a regular Thursday craft session using the Youth centre, Foundations for the Future kindly accommodated us for a small rent! We also were working with the Think Positive, Be Positive groups, in Castle Vale, adding some creative activities to their meetings. On some Mondays, Margaret provided a creative break for parents at the Lakeside children’s centres, and on some Wednesdays added arts activities to the warm space at St Margaret’s church, Jarvis Road, Gravelly Hill. On Saturday 6[th] May we ran a Coronation Day event at the Youth club premises, on a rainy day (with a micro grant from Erdington NNS). On that day we really did provide greater community involvement to people who came along, including a surprising number of dads with their ‘Saturday kids’. We had a large TV on with the Coronation events, sandwiches from the Pound Bakery on the corner, and lots of art materials. The cost-ofliving crisis was obvious as the participants most frequent question was, “how much is that?” when offered a hot drink or an activity. It was of course all free! The delight of being able to access art materials and a welcome space was clear and it was a joy to be able to provide it.
Later that year, for several sessions across the summer, starting on June 22[nd] , we remembered the Windrush ship’s arrival and brought elders from that community to meet youngsters, at the youth club. Stories were told, songs sung and patties served, Youngsters listened and joined in and it was all celebrated in a lovely brochure and video. Thanks to Birmingham City Council for the grant. We also got a grant from BCC to run a festival and for several days in October 23, we held our festival, starting with National Poetry Day and the finale was World Mental Health Day, October 10[th] . By that time, we had been forced to move from the youth club ( due to demolition) to a new venue, and feel really grateful to have found such a welcome in the nearby Dance Centre. We made great use of the outside space as well, filling it with activities and music. Sadly just into the new year, on January 4[th] 2024 we lost a great friend of Arts All Over The Place, the popular Poet, Brendan Higgins. We had helped him put his collection of poems together and he had delighted in them being shared widely. We quickly got a reprint of his poems done and gave them out at his funeral and wake. We were surprised by the demand for them, and by the donations that followed, which more than covered the £200 it cost for the reprint.
Funding from Erdington NNS finished in December 23, and we had a funding gap over the Christmas period but had some applications in hand and we were relieved when we got news of not one but two projects funded under a new ‘stream’. Levelling Up, the Shared Prosperity Fund. The first one was to Celebrate Erdington and we set about that one in February 23, collecting poems and creating art from across Erdington which culminated in a colourful glossy booklet, launched at a joyful summer festival which was received with great pride by the participants and the wider community. There was also a digital inclusion project, on Thursday mornings, where folk came in and asked for help with all things digital, from how to use their phones, to how to register to vote etc, and with the dance centre allowing us to access their internet as well as use of laptops donated from Birmingham City Council, we were well able to help them feel less isolated and to join the modern world! I hope you agree, that in the year 23/24 we have indeed promoted greater community engagement for individuals with experiences of mental and emotional health/wellbeing issues and social isolation. Many people have come to our sessions, maybe not knowing quite what to expect, and we have offered a
| creative and surprising activity which sent them home with a smile on their face and joy in their heart. Many thanks to all our facilitators but especially Margaret, John and Jess, and all our volunteers and indeed our participants, who make it all work! Arts All Over The Place is a registered charity and as such we are obliged to hold an annual AGM, which is both announced 21 days prior to the event, and held in a place open to the public. This was held on 19thDecember 2024. Cathy Crossley, chair of Trustees |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.188. Charites in England and Wales must also: • explain the main actvites undertaken to further the charity’s purposes for the public beneft; and • include in their report a statement confrming whether the trustees have had regard to the Charity Commission’s guidance on public beneft |
The trustees have confirmed that the activities being of public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
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| Contribution made by volunteers |
Para 1.38 | Volunteers are an essential part of the operation of the charity, All trustees are volunteers and do essential work on finances and legal issues. Volunteers also help in sessions, making refreshments etc and helping participants complete craft work and with other sessions. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20The report must contain a summary of the main achievements of the charity. The report should identfy the diference the charity’s work has made to the circumstances of its benefciaries and, if practcable, explain any wider benefts to society as a whole. |
We have delivered over the year many face to face sessions to people from the community who have suffered from social isolation and loneliness. Several of the participants said to us that we were a “life saver”. We did not charge any participants and supported them with drinks and snacks and free art materials, but most appreciated the social contact when most other ways of human contact were not allowed. We have worked in Erdington High Street, on a project called Celebrate Erdington, which did fulfil its aim of raising the profile of this area, which suffers from a poor social reputation, with poems displayed on the High street, and an afternoon of music and arts held in the public space. |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We had £19,487 in funds which were for specific projects, the majority of which, £9,820 (Jan 24) and £9885 (Feb 24) had landed in our accounts just weeks before the end of the financial year, for Erdington Levelling Up funded projects |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We ended the year with ££410 in the savings account and £96 in the current account for unrestricted funds, which is less than our usual target of £1000 in funds to continue our activities |
| Amount of reserves held | Para 1.22 | £506 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We are financially stable , as we run on a tight budget, having no premises, just renting as and when required, and only paying sessional workers, so no employees. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main income is from grants, for specific projects, which are spent according to the plan in the applications. We do a small amount of fundraising but this amounts to approximately 5% of total income . we do get donations as well, sadly often in memory of our participants who have died. |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | More active trustees are needed as the present chair is reaching her 75th Birthday and needs to step back, Core funding is being applied for to cover work she currently does for no charge. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees volunteer their services and are nominated by serving trustees and voted on by the committee |
Reference and Administrative details
| Charity name | Arts All Over The Place |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1178638 |
| Charity’s principal address | 90 Pensby Close Birmingham B13 9QJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| CathyCrossley | Chair | |||
| Arshad Butt | Treasurer | |||
| Graham Taylor | ||||
| Alex Rawlins | ||||
| David Hands | ||||
| Kevin Harrison |
Photo of declaration, signed by Two Trustees
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Cathy Crossley Full name(s) Arshad Butt Position (eg Secretary, Treasurer Chair, etc)
Date
Er6y7ARTS ALL OVER THE PLACE
RECEIPTS AND PAYMENTS for 12 months ended 31st March 2024
| Receipts | Unrestricted Funds Restricted Funds £ £ |
Unrestricted Funds Restricted Funds £ £ |
Total Funds £ 508 5,000 5,000 2,000 9,820 9,885 - - - - 5 32,218 1,556 16,667 1,540 - 19,763 12,455 7,128 19,583 |
Last Year £ |
|---|---|---|---|---|
| Donatons and fundraising | 508 | - | 508 | 777 |
| Birmingham CityCouncil - Festval | - | 5,000 | 5,000 | - |
| Erdington Neighbourhood Network Scheme | - | 5,000 | 5,000 | 5,500 - |
| Birmingham CityCouncil - Windrush | - | 2,000 | 2,000 | |
| Witon Lodge Shared ProsperityFund Round 1 | - | 9,820 | 9,820 | - |
| Witon Lodge Shared ProsperityFund Round 2 | - | 9,885 | 9,885 | - |
| Birmingham CityCouncil - Commonwealth Games | - | - | - | 6,090 |
| Natonal Lotery- Awards for All | - | - | - | 9,980 |
| Birmingham & Solihull Mental Health Foundaton Trust | - | - | - | 170 |
| Birmingham Children's Hospital Charity | - | - | - | 250 |
| Bank Interest | 5 | - | 5 | - |
| Total receipts | 513 | 31,705 | 32,218 | 22,767 |
| Payments | ||||
| Printng,statoneryand consumables | 651 | 905 | 1,556 | 1,714 |
| Exhibitons,workshops and venues | 243 | 16,424 | 16,667 | 21,725 |
| Project management,consultancyand mentoringfees | - | 1,540 | 1,540 | 5,520 |
| Travel expenses | - | - | - | 63 |
| Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 894 | 18,869 | 19,763 | 29,022 | |
| (381) | 12,836 | 12,455 | (6,255) | |
| 477 | 6,651 | 7,128 | 13,383 | |
| 96 | 19,487 | 19,583 | 7,128 |
STATEMENT OF ASSETS at year ended 31st March 2024
| Total Cash funds | Unrestricted Funds Restricted Funds Total Funds £ £ £ 2,246 16,295 18,541 410 - 410 (2,560) 3,192 632 96 19,487 19,583 |
Unrestricted Funds Restricted Funds Total Funds £ £ £ 2,246 16,295 18,541 410 - 410 (2,560) 3,192 632 96 19,487 19,583 |
Unrestricted Funds Restricted Funds Total Funds £ £ £ 2,246 16,295 18,541 410 - 410 (2,560) 3,192 632 96 19,487 19,583 |
Last Year |
|---|---|---|---|---|
| Co-operatve Bank - CommunityDirectplus | 2,246 | 16,295 | 18,541 | 3,676 |
| Co-operatve Bank - Business Select Instant Access | 410 | - | 410 | 406 |
| Barclays - CommunityAccount | (2,560) | 3,192 | 632 | 3,046 |
| 96 | 19,487 | 19,583 | 7,128 |
Signed by one or two trustees on behalf of all the trustees.
Signature
Date of approval
Independent Examiner’s report to the trustees of Arts All Over The Place
I report to the trustees on my examination of the accounts of Arts All Over The Place (the Charity) for the year ended 31 March 2024.
Responsibilities and basis of report
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the ‘Act’).
I report in respect of my examination of the Charity’s accounts under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Terry Morgan
Address: 42 Chesterwood Road, Birmingham, B13 0QF
Date: