## **Trustees’ Annual Report for the period**
**From 01/04/2023 Period start date To 31/03 2024 Period end date**
**Charity name: Arts All Over The Place**
## **Charity registration number: 1178638**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.171.17.
The report provides
informaton intended
to help the user
understand how the
charity’s aims fulfl its
legal purposes, the
actvites it undertakes
and what it has
achieved. All charites
must provide a
summary of: • the
purposes of the charity
as set out in its
governing document;
and • the main
actvites undertaken in
relaton to those
purposes.|The charity’s objects (‘the objects’) are
**_The relief of those in need, in_**
**_particular people with mental and_**
**_emotional health and wellbeing_**
**_needs, through the use of the arts._**
**(Arts that promote and provide**
**creative activities for their benefit,**
**through public exhibitions of their**
**work and that promote greater**
**community engagement for**
**individuals with experiences of**
**mental and emotional**
**health/wellbeing issues and social**
**isolation living in England and**
**Wales.)**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.191.19. The
report should
explain the
actvites, projects
or services
identfed in the
accompanying
accounts. As far
as practcable,
numerical
informaton
provided in the
report about the
resources spent
on partcular
actvites should
be consistent
with the analysis
provided in the
accounts.|In the year 23/24 our income
exceeded £25k, so we need to
give a trustee’s report to the
Charity Commission; they want to
see that the charity worked
towards it aims:
The stated aims of Arts All Over
The Place, as on our constitution
include
**_To promote greater community_**
**_engagement for individuals_**
**_with experiences of mental and_**
**_emotional health/wellbeing_**
**_issues and social isolation._**
I hope to show that our work has|
met those aims, and in many examples, exceeded expectations. At the start of our financial year, in April 23, we were working through the 2[nd] NNS grant across Erdington, running a regular Thursday craft session using the Youth centre, Foundations for the Future kindly accommodated us for a small rent! We also were working with the Think Positive, Be Positive groups, in Castle Vale, adding some creative activities to their meetings. On some Mondays, Margaret provided a creative break for parents at the Lakeside children’s centres, and on some Wednesdays added arts activities to the warm space at St Margaret’s church, Jarvis Road, Gravelly Hill. On Saturday 6[th] May we ran a Coronation Day event at the Youth club premises, on a rainy day (with a micro grant from Erdington NNS). On that day we really did provide greater community involvement to people who came along, including a surprising number of dads with their ‘Saturday kids’. We had a large TV on with the Coronation events, sandwiches from the Pound Bakery on the corner, and lots of art materials. The cost-ofliving crisis was obvious as the participants most frequent question was, “how much is that?” when offered a hot drink or an activity. It was of course all free! The delight of being able to access art materials and a welcome space was clear and it was a joy to be able to provide it.
Later that year, for several sessions across the summer, starting on June 22[nd] , we remembered the Windrush ship’s arrival and brought elders from that community to meet youngsters, at the youth club. Stories were told, songs sung and patties served, Youngsters listened and joined in and it was all celebrated in a lovely brochure and video. Thanks to Birmingham City Council for the grant. We also got a grant from BCC to run a festival and for several days in October 23, we held our festival, starting with National Poetry Day and the finale was World Mental Health Day, October 10[th] . By that time, we had been forced to move from the youth club ( due to demolition) to a new venue, and feel really grateful to have found such a welcome in the nearby Dance Centre. We made great use of the outside space as well, filling it with activities and music. Sadly just into the new year, on January 4[th] 2024 we lost a great friend of Arts All Over The Place, the popular Poet, Brendan Higgins. We had helped him put his collection of poems together and he had delighted in them being shared widely. We quickly got a reprint of his poems done and gave them out at his funeral and wake. We were surprised by the demand for them, and by the donations that followed, which more than covered the £200 it cost for the reprint.
Funding from Erdington NNS finished in December 23, and we had a funding gap over the Christmas period but had some applications in hand and we were relieved when we got news of not one but two projects funded under a new ‘stream’. Levelling Up, the Shared Prosperity Fund. The first one was to Celebrate Erdington and we set about that one in February 23, collecting poems and creating art from across Erdington which culminated in a colourful glossy booklet, launched at a joyful summer festival which was received with great pride by the participants and the wider community. There was also a digital inclusion project, on Thursday mornings, where folk came in and asked for help with all things digital, from how to use their phones, to how to register to vote etc, and with the dance centre allowing us to access their internet as well as use of laptops donated from Birmingham City Council, we were well able to help them feel less isolated and to join the modern world! I hope you agree, that in the year 23/24 we have indeed _**promoted greater community engagement for individuals with experiences of mental and emotional health/wellbeing issues and social isolation.**_ Many people have come to our sessions, maybe not knowing quite what to expect, and we have offered a
|||creative and surprising activity
which sent them home with a
smile on their face and joy in their
heart. Many thanks to all our
facilitators but especially
Margaret, John and Jess, and all
our volunteers and indeed our
participants, who make it all work!
Arts All Over The Place is a
registered charity and as such we
are obliged to hold an annual
AGM, which is both announced
21 days prior to the event, and
held in a place open to the public.
This was held on 19thDecember
2024.
Cathy Crossley, chair of Trustees|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.188. Charites in
England and Wales must
also: • explain the main
actvites undertaken to
further the charity’s
purposes for the public
beneft; and • include in
their report a statement
confrming whether the
trustees have had regard
to the Charity
Commission’s guidance on
public beneft|The trustees have confirmed that the
activities being of public benefit|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|Volunteers are an essential part of the
operation of the charity, All trustees are
volunteers and do essential work on
finances and legal issues. Volunteers also
help in sessions, making refreshments etc
and helping participants complete craft
work and with other sessions.|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20The report
must contain a
summary of the main
achievements of the
charity. The report
should identfy the
diference the charity’s
work has made to the
circumstances of its
benefciaries and, if
practcable, explain
any wider benefts to
society as a whole.|We have delivered over the year many face
to face sessions to people from the
community who have suffered from social
isolation and loneliness. Several of the
participants said to us that we were a “life
saver”. We did not charge any participants
and supported them with drinks and snacks
and free art materials, but most
appreciated the social contact when most
other ways of human contact were not
allowed.
We have worked in Erdington High Street,
on a project called Celebrate Erdington,
which did fulfil its aim of raising the profile
of this area, which suffers from a poor
social reputation, with poems displayed on
the High street, and an afternoon of music
and arts held in the public space.|
:
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**We had £19,487 in funds which were for**
**specific projects, the majority of which,**
**£9,820 (Jan 24) and £9885 (Feb 24) had**
**landed in our accounts just weeks**
**before the end of the financial year, for**
**Erdington Levelling Up funded projects**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We ended the year with ££410 in the**
**savings account and £96 in the current**
**account for unrestricted funds, which is**
**less than our usual target of £1000 in**
**funds to continue our activities**|
|Amount of reserves held|Para 1.22|**£506**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**We are financially stable , as we run on**
**a tight budget, having no premises, just**
**renting as and when required, and only**
**paying sessional workers, so no**
**employees.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our main income is from grants, for**
**specific projects, which are spent**
**according to the plan in the**
**applications. We do a small amount of**
**fundraising but this amounts to**
**approximately 5% of total income . we**
**do get donations as well, sadly often in**
**memory of our participants who have**
**died.**|
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|**More active trustees are needed as the**
**present chair is reaching her 75th**
**Birthday and needs to step back, Core**
**funding is being applied for to cover**
**work she currently does for no charge.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees volunteer their services and**
**are nominated by serving trustees and**
**voted on by the committee**|
## **Reference and Administrative details**
|Charity name|Arts All Over The Place|
|---|---|
|Other name the charity uses||
|Registered charity number|1178638|
|Charity’s principal address|90 Pensby Close
Birmingham
B13 9QJ|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||CathyCrossley|Chair|||
||Arshad Butt|Treasurer|||
||Graham Taylor||||
||Alex Rawlins||||
||David Hands||||
||Kevin Harrison||||
## Photo of declaration, signed by Two Trustees
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Cathy Crossley **Full name(s)** Arshad Butt **Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
## **Er6y7ARTS ALL OVER THE PLACE**
## **RECEIPTS AND PAYMENTS for 12 months ended 31st March 2024**
|**Receipts**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
£
£|**Unrestricted**
**Funds**
**Restricted**
**Funds**
£
£|**Total Funds**
£
508
5,000
5,000
2,000
9,820
9,885
-
-
-
-
5
**32,218**
1,556
16,667
1,540
-
**19,763**
12,455
7,128
**19,583**|**Last Year**
£|
|---|---|---|---|---|
|Donatons and fundraising|508|-|508|777|
|Birmingham CityCouncil - Festval|-|5,000|5,000|-|
|Erdington Neighbourhood Network Scheme|-|5,000|5,000|5,500
-|
|Birmingham CityCouncil - Windrush|-|2,000|2,000||
|Witon Lodge Shared ProsperityFund Round 1|-|9,820|9,820|-|
|Witon Lodge Shared ProsperityFund Round 2|-|9,885|9,885|-|
|Birmingham CityCouncil - Commonwealth Games|-|-|-|6,090|
|Natonal Lotery- Awards for All|-|-|-|9,980|
|Birmingham & Solihull Mental Health Foundaton Trust|-|-|-|170|
|Birmingham Children's Hospital Charity|-|-|-|250|
|Bank Interest|5|-|5|-|
|Total receipts|513|31,705|**32,218**|22,767|
|**Payments**|||||
|Printng,statoneryand consumables|651|905|1,556|1,714|
|Exhibitons,workshops and venues|243|16,424|16,667|21,725|
|Project management,consultancyand mentoringfees|-|1,540|1,540|5,520|
|Travel expenses|-|-|-|63|
|Total payments
Net of receipts/(payments)
**Cash funds last year end**
Cash funds this year end|||||
||894|18,869|**19,763**|29,022|
||(381)|12,836|12,455|(6,255)|
||477|6,651|7,128|13,383|
||**96**|**19,487**|**19,583**|7,128|
## **STATEMENT OF ASSETS at year ended 31st March 2024**
|**Total Cash funds**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
£
£
£
2,246
16,295
18,541
410
-
410
(2,560)
3,192
632
**96**
**19,487**
**19,583**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
£
£
£
2,246
16,295
18,541
410
-
410
(2,560)
3,192
632
**96**
**19,487**
**19,583**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total Funds**
£
£
£
2,246
16,295
18,541
410
-
410
(2,560)
3,192
632
**96**
**19,487**
**19,583**|**Last Year**|
|---|---|---|---|---|
|Co-operatve Bank - CommunityDirectplus|2,246|16,295|18,541|3,676|
|Co-operatve Bank - Business Select Instant Access|410|-|410|406|
|Barclays - CommunityAccount|(2,560)|3,192|632|3,046|
||**96**|**19,487**|**19,583**|**7,128**|
Signed by one or two trustees on behalf of all the trustees.
## **Signature**
**Date of approval**
## **Independent Examiner’s report to the trustees of Arts All Over The Place**
I report to the trustees on my examination of the accounts of Arts All Over The Place (the Charity) for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the ‘Act’).
I report in respect of my examination of the Charity’s accounts under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Terry Morgan
Address: 42 Chesterwood Road, Birmingham, B13 0QF
Date: