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2022-06-30-accounts

ASHFORD LIONS CLUB (CIO)

A Charitable Incorporated Organisation with reg. charity number 1178583.

TRUSTEES’ REPORT

FOR THE YEAR ENDED 30 JUNE 2022

Period start date: 01 July 2021 Period end date: 30 June 2022

1. Reference and Administrative Details

Charity name: Ashford Lions Club (CIO) Other names known by: The Lions Centennial Club Of Ashford Registered charity number: 1178583 Charity's principal address: 56 Sussex Avenue, Ashford, Kent Postcode: TN24 8NB Bankers: Barclays Bank, Ashford

2. Structure, Governance and Management

Organisation type: Charitable Incorporated Organisation Governing document: CIO Document, Registered 31 May 2018, Constitutions and By-Laws of Lions Clubs International, as revised from time to time.

Policies: Risk management Safeguarding vulnerable beneficiaries Conflicts of interest Complaints handling Reserves policy

Trustees’ Report 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 1 of 7 .

Names of the Charity Trustees who manage the charity: Trustee name Office (if any)

Dr M. Alfredsson Managing Trustee

Th. R. Berry Secretary and Managing Trustee

K. L. Harty Treasurer and Managing Trustee

Dr S. Kinzel President (Chair) and Managing Trustee

E. M. MacRae Managing Trustee

K. T. Sengstaken Managing Trustee P. I. P. Watson Managing Trustee

Names of the Trustees for the charity, if any, (for example, any custodian trustees):

N/A

Names and addresses of advisers:

N/A

Name of chief executive or names of senior staff members:

N/A

Additional governance issues:

The Club is a member of the International Association of Lions Clubs.

Throughout the year, the Trustees have paid regard to the Charity Commission's guidance on public benefit in dealing with the objectives and activities of the Club.

The Club relies on the surpluses made on fundraising events, and on occasional donations from the public, to provide the funds with which to carry out its objectives. All administrative expenses of the Club are met from subscriptions paid by its members. There has been no change in these policies during the year.

Trustees’ Report 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 2 of 7 .

The work of the CIO is carried out entirely by volunteers. The Club is ably supported by the volunteer services of its members and others.

From time to time as appropriate, the Club works closely with other local and national agencies, with other Lions Clubs, and with Lions Clubs International to achieve its objectives.

The Trustees are appointed from time to time as appropriate by the members of the Club, and have overall responsibility to ensure that the Club operates in accordance with Charity law and the Club's CIO document. The day-to-day running of the Club is overseen by a Board of Directors elected each year by the members, and which forms and governs such committees as it deems appropriate for the effective running of the Club. All business of the Club is ratified by the members in general meetings, which meetings are held at least once per month.

Policies and procedures adopted for the induction and training of Trustees:

• The Lions District 105SE offers an annual Trustees’ training course, which Trustees regularly attend. Trustees are also made aware of all the requirements and guidance provided by the Charity Commission.

Trustees’ consideration of major risks and the procedures to manage them: • The main perceived risk is insolvency. This is addressed by the Trustees ensuring that donations do not exceed the available funds held at any given time. The Risk Policy of the Trust is subject to annual review.

3. Objectives and Activities

What the charity does: General charitable purposes Who the charity helps: Children / young people Elderly / old people People with disabilities Other charities or voluntary bodies Areas of operation: Throughout England How the charity works: Makes grants to individuals Other charitable activities Aims & activities: Ashford Lions serve their local community by raising

Trustees’ Report 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 3 of 7 .

funds in order to provide grants and assistance to deserving causes, or to old or young individuals, who are disadvantaged, disabled or in immediate need of help in any way, who seek our support. We also support, when possible and appropriate local, National and International community service projects.

Charitable objects:

The objects of the club are for such purposes as are exclusively charitable in England, including in particular: 1. The advancement of citizenship by:

4. Achievements and Performance

4.1 The Trustees approved a number of donations to local organisations based on recommendations from club members or the Community Committee. The club made numerous financial donations throughout the year to local good causes, as well as Lions National and International initiatives.

£1,254.- Food-Vouchers to Home-Start Ashford & District

Trustees’ Report 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 4 of 7 .

£330.- East Kent Baby Memorial Gardens Group Charity

£300.- Fairlawn Res. Short Breaks Service, part of Charity no. 1139134

£270.- Sk8Side CIC Youth Centre Ashford

£260.- Find A Voice Charity £220.- Ashford United Football Club

£200.- Family Food Bank Ashford, Children and Families Ltd. charity £200.- Porchlight Charity £135.- Gateway Church Ashford Charity

4.3 Donations made by the Ashford Lions to local, National and International Lions appeals:

£513.- LCI District 105SE Foundation, Refugee Appeal £500.- LCI District 105SE Foundation, Disaster Appeal

Above donations are highlighting and showcasing the range of financial support provided during the period. All donations were approved by the Trustees and are part of the year end accounts.

4.4 Ashford Lions’ annual Santa Sleigh charity fundraiser, where Santa visits various neighbourhoods in the town. The tour also provides opportunities to families and children to see Santa in the days leading up to Christmas.

4.5 As well as supporting worthy causes with monetary donations, Ashford Lions give physical support to people and organisations wherever they can. The Club is always ready to support local events and offer assistance to other charity collections. The club continued to carry out its charitable purposes with all required protective measures implemented.

5. Financial Review

Statement of trustees' responsibilities: Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and of its financial activities for that period.

In preparing the financial statements the Trustees are required to:

The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Trustees’ Report 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 5 of 7 .

5.1 The financial statement and accounts of the Ashford Lions Club (CIO) from 01 July 2021 and financial year ending 30 June 2022 are attached to this report, in accordance with rules and regulations for incorporated charities.

5.2 Brief statement of the charity’s policy on reserves:

It is the policy of the Club to maintain unrestricted funds only to the extent that they are expected to be required within the foreseeable future to meet the objectives of the Club. The adequacy of the reserves policy is reviewed periodically.

5.3 Details of any funds materially in deficit:

None.

5.4 Further financial review details:

The Trustees have considered the major risks to which the Club is exposed to satisfy themselves that systems are in place to mitigate those risks.

Fundraising has been carried out through various charitable events held and organised by the members, and where we have been invited to help. Ashford Lions undertook the following charity fundraisers:

The bulk of the monetary donations made by the Club during the operational year 2021 / 2022 were to local causes, with less than twenty percent going to National or International Lions appeals.

All administration costs of the Club are met from annual subscriptions and donations by members only.

6. Exemptions from Disclosure

N/A

7. Funds Held as Custodian Trustee on behalf of others

N/A

Trustees’ Report 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 6 of 7 .

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ASHFORD LIONS CLUB (CIO)

A Charitable Incorporated Organisation with reg. charity number 1178583.

FINANCIAL STATEMENT

FOR THE YEAR ENDED 30 JUNE 2022

Page
Table of Contents (this page) 1
Income & Expenditure Year End Account Balance Sheet 2
List of Grants/Donations given out 3
Income & Expenditure for ‘Charities Account’ Balance Sheet 4
Income & Expenditure for ‘Membership Service Account’ Balance Sheet 5
Administration = Membership Subscriptions & Club Dues 6

Financial Statement 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 1.

ASHFORD LIONS CLUB (CIO)

FOR THE YEAR ENDED 30 JUNE 2022

ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022
2021/2022 INCOME & EXPENDITURE YEAR END ACCOUNT BALANCE SHEET
Year to 30/06/2021 Year to 30/06/2022
Receipts: Unrestricted Gross Costs Gross Costs
HMRC Gift Aid Claim £1,656.91 £1,499.85
Donations to CIO - cf. charities acc. £986.17 cf. charities acc.
£205.25 cf. members. acc. £3.50 cf. members. acc.
£1,862.16 £0.00 £2,489.52 £0.00
Fundraising £4,423.58 cf. charities acc. (£608.62) £10,728.79 cf. charities acc. (£2,111.51)
- cf. members. acc. £866.55 cf. members. acc.
£4,423.58 £11,595.34
Receipts: Administration
Membership subscriptions £794.00 £893.00
HMRC Gift Aid via member. su -
£166.50
Membership subs. in advance - £179.00
Sum: £794.00 £1,238.50
TOTAL RECEIPTS for the period £7,079.74 £15,323.36
Payments: Unrestricted
General fundraising costs (£1,010.49) cf. charities acc. (£5,040.59) cf. charities acc.
Event Costs - cf. charities acc. - cf. charities acc.
- cf. members. acc. (£1,155.13) cf. members. acc.
(£1,010.49) (£6,195.72)
HMRC Gift Aid via member. subs (£96.00) -
Donations given out (£3,470.00) cf. charities acc. (£6,442.75) cf. charities acc.
- cf. members. acc. - cf. members. acc.
(£3,470.00) (£6,442.75)
Payments: Administration
Costs of Administration (Club dues) (£933.39) (£900.54)
TOTAL PAYMENTS for the period (£6,118.50) (£15,650.52)
Net Receipts (Payments) £961.24 (£327.16)
Reserves brought forward £4,730.47 £5,522.71
Membership subscriptions brought forward - £169.00
105SE Zone 3c Tail-Twister brought forward £145.71 £145.71
Less: Membership subs. in advance (£169.00) (£337.96)
Less: 105SE Zone 3c Tail-Twister (£145.71) (£145.71)
Assets £5,522.71 £5,026.59
Represented by:
Assets ‘Charities account’ £4,543.82 £4,163.78
Assets ‘Membership service account’ £978.89 £862.81
Assets £5,522.71 £5,026.59

Financial Statement 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 2

ASHFORD LIONS CLUB (CIO)

FOR THE YEAR ENDED 30 JUNE 2022

ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022
2021/2022 LIST OF GRANTS/DONATIONS GIVEN OUT
Date Beneficiary / Charity Categorization Amount
17/09/21 Ashford United Football Club, Homelands Stadium, TN26 1NJ Community support £220.00
17/09/21 LCI District 105SE Foun., Charity 1158845, Disaster appeal Lions appeal £500.00
23/12/21 Home-Start Ashford & District, Charity no. 1105541, vouch. Santa Sleigh £1,254.00
11/01/22 Gateway Church Ashford, Charity no. 1102554 Santa Sleigh £135.00
02/02/22 Friends Downs View Infant School, Charity no. 1122114 Santa Sleigh £630.00
02/02/22 East Kent Baby Memorial Gardens Group, Charity no. 1190080 Santa Sleigh £330.00
08/02/22 Sk8Side CIC Youth Centre Ashford Santa Sleigh £270.00
16/02/22 Ashford Vineyard, Pneuma Church, Charity no. 1156319 Santa Sleigh £630.00
21/02/22 Children and Families Ltd., Charity no. 1115459, Ashford branch Community support £200.00
22/02/22 Guide Dogs for the Blind Assoc., Ch. 209617, Ashford branch Santa Sleigh £500.00
07/03/22 LCI District 105SE Foun., Charity 1158845, Refugee appeal Lions appeal £513.75
17/03/22 Find A Voice, Charity no. 1058697 Santa Sleigh £260.00
21/03/22 Porchlight, Charity no. 267116 Santa Sleigh £200.00
25/03/22 Ukrainian Ambulance Fundraiser, Shane Collier, 28/03/2022 Community support £500.00
12/05/22 Fairlawn Res. Short Breaks Service, part of Charity no. 1139134 Santa Sleigh £300.00
Total: £6,442.75
The Ashford Lions Club’s Board of Trustees confirm to have authorized the above donations and deemed
them to be in agreement with the governing policies of the Ashford Lions Club (CIO).
___ ___
_____

The Ashford Lions Club’s Board of Trustees confirm to have authorized the above donations and deemed them to be in agreement with the governing policies of the Ashford Lions Club (CIO).


Financial Statement 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 3

ASHFORD LIONS CLUB (CIO)

FOR THE YEAR ENDED 30 JUNE 2022

ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022
2021/2022 INCOME & EXPENDITURE FOR ‘CHARITIES ACCOUNT’
Year to 30/06/2021 30/06/2022
Receipts: Unrestricted Gross Costs Gross Costs
Donation to CIO (charities acc.) - - £986.17 -
HMRC Gift Aid Claim £1,656.91 - £1,499.85 -
Loan from a member - - £2,000.00 -
Fundraiser: Christmas & Easter Hampers - - £1,096.00 (£183.89)
Fundraiser: Santa’s Sleigh £4,008.85 (£608.62) £9,453.79 (£1,911.62)
Fundraiser: Charity Quiz - - £179.00 (£16.00)
Fundraiser: Boot Fair £414.73 - - -
TOTAL RECEIPTS for the period £6,080.49 £15,214.81
Payments: Unrestricted
Less: Loan from member returned - (£2,000.00)
HMRC Gift Aid via member. subs (£96.00) -
Gen. fundraising costs (licences, …) (£1,010.49) (£5,040.59)
Less: Donations to Charities/Causes (£3,470.00) (£6,442.75)
TOTAL PAYMENTS for the period (£5,185.11) (£15,594.85)
Net Receipts (Payments) £895.38 (£380.04)
Reserves brought forward £3,648.44 £4,543.82
Assets ‘Charities account’ £4,543.82 £4,163.78
Represented by:
Bank account balance (Charities acc.) £4,543.82 £4,113.78
Cash float £50.00 £50.00
Less: Current Liabilities
Pending cheque 100115, 17/05/2021 (£50.00) -
Assets ‘Charities account’ £4,543.82 £4,163.78

Financial Statement 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 4

ASHFORD LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2022

ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022
2021/2022 INCOME & EXPENDITURE FOR ‘MEMBERSHIP SERVICE ACCOUNT’
Year to 30/06/2021 30/06/2022
Receipts: Unrestricted
Donations to club / to CIO £205.25 £3.50
Fundraising: Tail-Twister (Lions) - £38.55
Fundraising: Charter Social (Lions) - £828.00
Fundraising: 105SE Zone 3c Tail-Twister (Lion -
-
Sum of Fundraising (from Lions for Lions) £0.00 £866.55
Receipts: Administration
HMRC GiftAid claims from membership subsc £96.00 £166.50
Membership subscriptions £698.00 £893.00
Membership subscriptions in advance - £179.00
Membership subscriptions / Administration £794.00 £1,238.50
Refund (to resolve double payment) - -
TOTAL RECEIPTS for the period £999.25 £2,108.55
Payments: Unrestricted
Event fees (CNs, 105SE) - (£1,007.74)
Event costs: Expenses claims - (£147.39)
Sum of Event costs £0.00 (£1,155.13)
Payments: Administration
Club dues (LCI, MD105, 105SE) (£933.39) (£900.54)
TOTAL PAYMENTS for the period (£933.39) (£2,055.67)
Net Receipts (Payments) £65.86 £52.88
Reserves brought forward £1,082.03 £978.89
Membership Subscriptions brought forward (c/d) - £169.00
105SE Zone 3c Tail-Twister brought forward (c/d) £145.71 £145.71
Less: Membership subs. in adv. (to bring forward) (£169.00) (£179.00)
Less: Membership subs. credit (to bring forward) - (£158.96)
Less: 105SE Zone 3c Tail-Twister (dedicated) (£145.71) (£145.71)
Assets ‘Membership service account’ £978.89 £862.81
Represented by:
Bank account balance (Membership service acc.) £1,293.60 £1,346.48
Cash float £0.00 £0.00
Less: Current Liabilities
Membership subscriptions to bring forward (£169.00) (£337.96)
105SE Zone 3c Tail-Twister (from Lions for Lions) (£145.71) (£145.71)
Assets ‘Membership service account’ £978.89 £862.81

Financial Statement 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 5

ASHFORD LIONS CLUB (CIO)

FOR THE YEAR ENDED 30 JUNE 2022

2021/2022 ADMINISTRATION / MEMBERSHIP SUBSCRIPTIONS

ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) ASHFORD LIONS CLUB (CIO) FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022 FOR THE YEAR ENDED 30 JUNE 2022
2021/2022 ADMINISTRATION / MEMBERSHIP SUBSCRIPTIONS
2020/2021 Income: Membership Subscriptions £933.39
2020/2021 Less: Dues paid -£933.39
2020/2021 Net advance: Membership Subscriptions £0.00
2021/2022 GROSS Membership Subscriptions received £1,238.50
Represented by: Received this year £893.00
Membership subscribtions to bring forward £179.00
HMRC GiftAid claim on Membership Subscriptions £166.50
2021/2022 Total for Membership Subscriptions £900.54
Represented by: Gross received £1,238.50
Received in this year to bring forward -£179.00
Credit to bring forward -£158.96
Less: Dues paid
Paid to LCI District 105SE, MD+District 04/10/21 -£320.25
Paid to LCI District 105SE, International 13/08/21 -£186.15
Paid to LCI District 105SE, MD+District 14/01/22 -£203.00
Paid to LCI District 105SE, International 14/01/22 -£191.14
2021/2022 GROSS Paid Club Dues -£900.54
2021/2022 NET VALUE ON MEMBERSHIP £0.00
Represented by: Gross received £1,238.50
Gross Paid Club Dues -£900.54
2022/2023 Advance (to bring forward) -£337.96
All administration costs have been paid from membership subscriptions only,
i.e., that is without any monies raised from the public.

All administration costs have been paid from membership subscriptions only, i.e., that is without any monies raised from the public.

Financial Statement 2021-2022 ∙ Ashford Lions Club (CIO) ∙ Reg. charity no. 1178583 ∙ Page 6