Todmorden Amateur Operatic and Dramatic Society
Charity number 1178532
Annual Report and Financial Statements
for the year ended 31 July 2023
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Todmorden Amateur Operatic and Dramatic Society
Annual Report and Financial Statements for the year ended 31 July 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 13 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report for the year ended 31 July 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Helen Clarkson Chair David Winslow George Mitchell President David Sutcliffe Susan Green
Charity number 1178532 Registered in England and Wales Registered and principal address Bankers Hippodrome Theatre Virgin Money Halifax Road 25 Manchester Road Todmorden Burnley OL14 5BB BB11 1HX
Independent examiner
Simon Bostrom FCIE
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 28 May 2018 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report (continued) for the year ended 31 July 2023
Objectives and activities
The charity's objects
To promote the advancement and improvement of general education in relation to all aspects of the art of drama and musical theatrical performance for all in the local community.
The charity's main activities
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of the arts.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
Achievements and performance
This was the charity’s first full year of activity since the Covid shutdowns that affected theatres. We produced a full range of productions including plays, musical and youth theatre events.
We worked to develop a wider range of events to engage further with our community. This included coffee mornings, public openings of the venue and our first Christmas Fair which supported local micro businesses. We also held a Christmas Tree Festival which saw local schools, charities and organisations raising money for charities with over 1,000 people attending. It is hoped this will become a regular event.
We continued to support other organisations to present events at the Hippodrome. This included the Hebden Bridge Burlesque Festival and local community group the St Joseph Players with their annual pantomime. We also hosted events for local schools and groups including talent shows and a nativity event.
We saw a confident return by our supporters with audience numbers surpassing pre-covid levels for many of our events. This supported an increase in financial returns for the year.
A group of our volunteers realised the significance of our archive collection during Covid and have spent the year cataloguing and protection thousand of photographs, posters and ephemera dating as far back as the opening performance at the Hippodrome in 1908. We successfully secured a grant to assist with this project and have successfully run events seeking to engage with older members.
We made changes to our youth theatre structure and to the ways we support young people returning to public facing events since Covid. We have worked on an exciting plan to offer more opportunities for young people to engage in creative arts and will be implementing these plans in our 2023/24 season.
Our application to secure funding as part of the Todmorden Town Deal scheme was successful and we are currently applying for matched funding to realise an ambitious project to extend and improve the Hippodrome by creating more public space, a café, rehearsal rooms and a community cinema. The spaces will also provide a purpose built space for our youth theatre. The scheme will also improve the buildings accessibility and its inclusivity.
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Todmorden Amateur Operatic and Dramatic Society
Trustees' report (continued) for the year ended 31 July 2023
Financial review
The net income for the year was £16,300, including net expenditure of £63,589 on unrestricted funds and net income of £79,889 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £75,351.
The reserve policy is to hold a reserve amount of £10,000 to £50,000 to cover the running costs.
Approved by the board of trustees on 1 May 2024
David Winslow (Trustee)
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Todmorden Amateur Operatic and Dramatic Society
Independent examiner's report to the trustees of Todmorden Amateur Operatic and Dramatic Society
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2023, which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
7 May 2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Todmorden Amateur Operatic and Dramatic Society
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 July 2023
| Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 18,692 Membership subscriptions 11,080 Bar and social funds 50,121 Other theatre activities 330 Sundry receipts 1,807 Room and prop hire 5,855 Production receipts 71,722 Total income 159,607 Expenditure on: Repairs and maintenance 902 Equipment and materials 6,207 Electricity and gas 9,631 Water 927 Phone and internet 2,304 Insurance 6,614 Cleaning 4,121 Rates 1,280 Alarms and extinguishers testing and service 1,567 Production costs 44,000 Other event expenditure 1,022 Bar stock 23,130 Social expenditure 4,419 Administration expenses 1,887 Licences 839 Sundries, food and refreshments 2,668 Advertising and publicity 2,419 Subscriptions 1,398 Room hire 5,647 Gifts and hospitality 269 Independent examination 720 Building refurb - Project management - Building refurb - Legal and professional - Building refurb - works - Depreciation 99,425 Fundraising costs 1,800 Total expenditure 223,196 Net income / (expenditure) (63,589) Fund balances brought forward 3,069,166 Fund balances carried forward (3) 3,005,577 |
2023 Restricted funds £ 138,210 - - - - - - 138,210 - 2,500 - - - - - - - - - - - - - - - - - - - 15,420 40,017 384 - - 58,321 79,889 - 79,889 |
2023 Total funds £ 156,902 11,080 50,121 330 1,807 5,855 71,722 297,817 902 8,707 9,631 927 2,304 6,614 4,121 1,280 1,567 44,000 1,022 23,130 4,419 1,887 839 2,668 2,419 1,398 5,647 269 720 15,420 40,017 384 99,425 1,800 281,517 16,300 3,069,166 3,085,466 |
2022 Total funds £ 22,302 9,461 35,462 10,433 652 5,052 36,985 120,347 2,646 440 9,509 307 1,997 5,685 4,508 - 1,385 21,117 5,830 17,905 3,566 2,231 70 192 176 232 3,976 166 480 500 - 20,483 99,425 - 202,826 (82,479) 3,151,645 3,069,166 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Todmorden Amateur Operatic and Dramatic Society
Balance sheet
| as at 31 July 2023 2023 Unrestricted £ Fixed assets Tangible assets (4) 2,930,226 Total fixed assets 2,930,226 Current assets Stock 3,922 Debtors and prepayments (5) 6,293 Cash at bank and in hand (6) 66,336 Total current assets 76,551 Current liabilities: amounts falling due within one year Creditors and accruals (7) 1,200 Total current liabilities 1,200 Net current assets / (liabilities) 75,351 Net assets 3,005,577 Funds Unrestricted funds 3,005,577 Restricted funds - Total funds 3,005,577 |
2023 Restricted £ - - - - 79,889 79,889 - - 79,889 79,889 - 79,889 79,889 |
2023 Total £ 2,930,226 2,930,226 3,922 6,293 146,225 156,440 1,200 1,200 155,240 3,085,466 3,005,577 79,889 3,085,466 |
2022 Total £ 3,029,651 3,029,651 3,243 6,042 30,710 39,995 480 480 39,515 3,069,166 3,069,166 - 3,069,166 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 1 May 2024
David Winslow (Trustee)
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts
for the year ended 31 July 2023
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The basis of accounting has been changed from receipts and payments to accruals. This has required the restatement of a number of figures. These changes have been set out in note 9.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land: nil
Freehold buildings: over 50 years
Due to the change in accounting policies, the value of the Hippodrome has had to be brought into the accounts. In accordance with SORP FRS102, the depreciated replacement cost method has been applied, the replacement cost being £6,211,254 and the property being purchased in 1990 and the residual value being approximately 1/5th of that cost.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2023
| 2 Grants and donations Garfield Weston Todmorden Town Council Calderdale Met. Borough Council (CMBC) Other donations 3 Restricted funds Balance b/f £ Todmorden Town Council - Todmorden Town Deal - - |
2023 Unrestricted funds £ 15,000 - - 3,692 18,692 Incoming £ 2,500 135,710 138,210 |
2023 Restricted funds £ - 2,500 135,710 - 138,210 Outgoing £ 2,500 55,821 58,321 |
2023 Total funds £ 15,000 2,500 135,710 3,692 156,902 Transfers £ - - - |
2022 Total funds £ - - 18,640 3,662 22,302 Balance c/f £ - 79,889 79,889 |
|---|---|---|---|---|
Fund name Purpose of restriction Garfield Weston Towards the general costs of the organisation. Todmorden Town Council For the development work on the theatre archive project. Todmorden Town Deal Funding from CMBC to cover costs associated with the initial phase of the expansion and refurbishment of the Hippodrome Theatre, creating a multipurpose, fully accessible space including workshop spaces, community archive, a cafe, cinema and gallery.
| Tangible assets Cost At 1 August 2022 Additions At 31 July 2023 Depreciation At 1 August 2022 Charge for year At 31 July 2023 Net book value At 31 July 2023 At 31 July 2022 |
£ 6,211,254 - 6,211,254 3,181,603 99,425 3,281,028 2,930,226 3,029,651 Land and buildings |
Total £ 6,211,254 - 6,211,254 3,181,603 99,425 3,281,028 2,930,226 3,029,651 |
|---|---|---|
4 Tangible assets
Due to the change in accounting policies, the value of the Hippodrome has had to be brought into the accounts. In accordance with SORP FRS102, the depreciated replacement cost method has been applied, the replacement cost being £6,211,254 and the property being purchased in 1990 and the residual value being approximately 1/5th of that cost.
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2023
| 5 Debtors and prepayments Prepayments 6 Cash at bank and in hand Cash at bank Cash in hand 7 Creditors and accruals Accruals |
2023 £ 6,293 6,293 2023 £ 143,659 2,566 146,225 2023 £ 1,200 1,200 |
2022 £ 6,042 6,042 2022 £ 27,633 3,077 30,710 2022 £ 480 480 |
|---|---|---|
8 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
During the year Steve Clarkson (partner of trustee) was paid £15,420 for the purpose of project managing the refurbishment work (2022: £500). The payments are permissible under the terms of the charity's governing document.
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2023
9 Changes to Statement of Financial Activities
In the year ended 31 July 2023 the gross income exceeded £250,000, therefore requiring the accounts to be prepared on an accruals basis. In previous years the charity had adopted a receipts and payments basis of preparing the statutory accounts so the move to the accruals basis has required the restatement of some of the previous year comparative figures.
| Insurance Original figure in statutory accounts year ended 31 July 2022 Add previous year prepayment 1 August 2021 Deduct prepayment at 31 July 2022 Amended total Bar stock Original figure in statutory accounts year ended 31 July 2022 Add opening stock at 1 August 2021 Deduct closing stock at 31 July 2022 Amended total Room hire Original figure in statutory accounts year ended 31 July 2022 Add previous year prepayment 1 August 2021 Amended total Depreciation Original figure in statutory accounts year ended 31 July 2022 Add recalculated depn at 31 July 2022 Amended total Fixed assets Original figure in statutory accounts year ended 31 July 2022 Add fixed assets at 31 July 2022 using depreciated replacement cost method Amended total Stock Original figure in statutory accounts year ended 31 July 2022 Add stock at 31 July 2022 Amended total Prepayments Original figure in statutory accounts year ended 31 July 2022 Add prepayments at 31 July 2022 Amended total Accruals Original figure in statutory accounts year ended 31 July 2022 Add accruals at 31 July 2022 Amended total |
£ 6,591 5,136 (6,042) 5,685 £ 20,120 1,028 (3,243) 17,905 £ 3,673 303 3,976 £ - 99,425 99,425 £ - 3,029,651 3,029,651 £ - 3,243 3,243 £ - 6,042 6,042 £ - 480 480 |
|---|---|
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Todmorden Amateur Operatic and Dramatic Society
Notes to the accounts continued
for the year ended 31 July 2023
9 Changes to Statement of Financial Activities continued
Effect of change on fund balances as reported at 31 July 2022
| Original balances in statutory accounts September 2018 Add fixed assets at 31 July 2022 Add closing stock at 31 July 2022 Add prepayment 31 July 2022 Deduct accruals at 31 July 2022 Amended total |
Unrestricted funds £ 30,710 3,029,651 3,243 6,042 (480) 3,069,166 |
Restricted funds £ - - - - - - |
Total funds £ 30,710 3,029,651 3,243 6,042 (480) 3,069,166 |
|---|---|---|---|
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Todmorden Amateur Operatic and Dramatic Society
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 July 2023
| 2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 18,692 7,662 Membership subscriptions 11,080 9,461 Bar and social funds 50,121 35,462 Other theatre activities 330 10,433 Sundry receipts 1,807 652 Room and prop hire 5,855 5,052 Production receipts 71,722 36,985 Total income 159,607 105,707 Expenditure Repairs and maintenance 902 2,646 Equipment and materials 6,207 440 Electricity and gas 9,631 9,509 Water 927 307 Phone and internet 2,304 1,997 Insurance 6,614 5,685 Cleaning 4,121 4,508 Rates 1,280 - Fire testing and service 1,567 1,385 Production costs 44,000 21,117 Other event expenditure 1,022 5,830 Bar stock 23,130 17,905 Social expenditure 4,419 3,566 Administration expenses 1,887 2,231 Licences 839 70 Sundries, food and refreshments 2,668 192 Advertising and publicity 2,419 176 Subscriptions 1,398 232 Room hire 5,647 3,976 Gifts and hospitality 269 166 Independent examination 720 480 Building - Project management - 500 Building - Legal and professional - - Building refurb - works - 1,429 Depreciation 99,425 99,425 Fundraising costs 1,800 - Total expenditure 223,196 183,772 Net income / (expenditure) (63,589) (78,065) Fund balances brought forward 3,069,166 3,147,231 Fund balances carried forward 3,005,577 3,069,166 |
2023 Restricted funds £ 138,210 - - - - - - 138,210 - 2,500 - - - - - - - - - - - - - - - - - - - 15,420 40,017 384 - - 58,321 79,889 - 79,889 |
2022 Restricted funds £ 14,640 - - - - - - 14,640 - - - - - - - - - - - - - - - - - - - - - - - 19,054 - - 19,054 (4,414) 4,414 - |
2023 Total funds £ 156,902 11,080 50,121 330 1,807 5,855 71,722 297,817 902 8,707 9,631 927 2,304 6,614 4,121 1,280 1,567 44,000 1,022 23,130 4,419 1,887 839 2,668 2,419 1,398 5,647 269 720 15,420 40,017 384 99,425 1,800 281,517 16,300 3,069,166 3,085,466 |
2022 Total funds £ 22,302 9,461 35,462 10,433 652 5,052 36,985 120,347 2,646 440 9,509 307 1,997 5,685 4,508 - 1,385 21,117 5,830 17,905 3,566 2,231 70 192 176 232 3,976 166 480 500 - 20,483 99,425 - 202,826 (82,479) 3,151,645 3,069,166 |
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