## Todmorden Amateur Operatic and Dramatic Society
Charity number 1178532
## Annual Report and Financial Statements
for the year ended 31 July 2023
_Group's logo_
Todmorden Amateur Operatic and Dramatic Society
Annual Report and Financial Statements for the year ended 31 July 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 13|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Todmorden Amateur Operatic and Dramatic Society
## Trustees' report for the year ended 31 July 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Helen Clarkson Chair David Winslow George Mitchell President David Sutcliffe Susan Green
**Charity number** 1178532 Registered in England and Wales **Registered and principal address Bankers** Hippodrome Theatre Virgin Money Halifax Road 25 Manchester Road Todmorden Burnley OL14 5BB BB11 1HX
## **Independent examiner**
Simon Bostrom FCIE
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 28 May 2018 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Todmorden Amateur Operatic and Dramatic Society
## Trustees' report (continued) for the year ended 31 July 2023
## **Objectives and activities**
## **The charity's objects**
To promote the advancement and improvement of general education in relation to all aspects of the art of drama and musical theatrical performance for all in the local community.
## **The charity's main activities**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of the arts.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.
## **Achievements and performance**
This was the charity’s first full year of activity since the Covid shutdowns that affected theatres. We produced a full range of productions including plays, musical and youth theatre events.
We worked to develop a wider range of events to engage further with our community. This included coffee mornings, public openings of the venue and our first Christmas Fair which supported local micro businesses. We also held a Christmas Tree Festival which saw local schools, charities and organisations raising money for charities with over 1,000 people attending. It is hoped this will become a regular event.
We continued to support other organisations to present events at the Hippodrome. This included the Hebden Bridge Burlesque Festival and local community group the St Joseph Players with their annual pantomime. We also hosted events for local schools and groups including talent shows and a nativity event.
We saw a confident return by our supporters with audience numbers surpassing pre-covid levels for many of our events. This supported an increase in financial returns for the year.
A group of our volunteers realised the significance of our archive collection during Covid and have spent the year cataloguing and protection thousand of photographs, posters and ephemera dating as far back as the opening performance at the Hippodrome in 1908. We successfully secured a grant to assist with this project and have successfully run events seeking to engage with older members.
We made changes to our youth theatre structure and to the ways we support young people returning to public facing events since Covid. We have worked on an exciting plan to offer more opportunities for young people to engage in creative arts and will be implementing these plans in our 2023/24 season.
Our application to secure funding as part of the Todmorden Town Deal scheme was successful and we are currently applying for matched funding to realise an ambitious project to extend and improve the Hippodrome by creating more public space, a café, rehearsal rooms and a community cinema. The spaces will also provide a purpose built space for our youth theatre. The scheme will also improve the buildings accessibility and its inclusivity.
3
## Todmorden Amateur Operatic and Dramatic Society
## Trustees' report (continued) for the year ended 31 July 2023
## **Financial review**
The net income for the year was £16,300, including net expenditure of £63,589 on unrestricted funds and net income of £79,889 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £75,351.
The reserve policy is to hold a reserve amount of £10,000 to £50,000 to cover the running costs.
Approved by the board of trustees on 1 May 2024
David Winslow (Trustee)
4
## Todmorden Amateur Operatic and Dramatic Society
## Independent examiner's report to the trustees of Todmorden Amateur Operatic and Dramatic Society
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 July 2023, which are set out on pages 6 to 13.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon Bostrom FCIE
7 May 2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Todmorden Amateur Operatic and Dramatic Society
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 July 2023
|Notes
2023
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
18,692
Membership subscriptions
11,080
Bar and social funds
50,121
Other theatre activities
330
Sundry receipts
1,807
Room and prop hire
5,855
Production receipts
71,722
**Total income**
159,607
**Expenditure on:**
Repairs and maintenance
902
Equipment and materials
6,207
Electricity and gas
9,631
Water
927
Phone and internet
2,304
Insurance
6,614
Cleaning
4,121
Rates
1,280
Alarms and extinguishers testing and service
1,567
Production costs
44,000
Other event expenditure
1,022
Bar stock
23,130
Social expenditure
4,419
Administration expenses
1,887
Licences
839
Sundries, food and refreshments
2,668
Advertising and publicity
2,419
Subscriptions
1,398
Room hire
5,647
Gifts and hospitality
269
Independent examination
720
Building refurb - Project management
-
Building refurb - Legal and professional
-
Building refurb - works
-
Depreciation
99,425
Fundraising costs
1,800
**Total expenditure**
223,196
**Net income / (expenditure)**
(63,589)
**Fund balances brought forward**
3,069,166
**Fund balances carried forward**
(3)
3,005,577|2023
Restricted
funds
£
138,210
-
-
-
-
-
-
138,210
-
2,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
15,420
40,017
384
-
-
58,321
79,889
-
79,889|2023
Total
funds
£
156,902
11,080
50,121
330
1,807
5,855
71,722
297,817
902
8,707
9,631
927
2,304
6,614
4,121
1,280
1,567
44,000
1,022
23,130
4,419
1,887
839
2,668
2,419
1,398
5,647
269
720
15,420
40,017
384
99,425
1,800
281,517
16,300
3,069,166
3,085,466|2022
Total
funds
£
22,302
9,461
35,462
10,433
652
5,052
36,985
120,347
2,646
440
9,509
307
1,997
5,685
4,508
-
1,385
21,117
5,830
17,905
3,566
2,231
70
192
176
232
3,976
166
480
500
-
20,483
99,425
-
202,826
(82,479)
3,151,645
3,069,166|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Todmorden Amateur Operatic and Dramatic Society
## Balance sheet
|as at 31 July 2023
2023
Unrestricted
£
**Fixed assets**
Tangible assets
(4)
2,930,226
**Total fixed assets**
2,930,226
**Current assets**
Stock
3,922
Debtors and prepayments
(5)
6,293
Cash at bank and in hand
(6)
66,336
**Total current assets**
76,551
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(7)
1,200
**Total current liabilities**
1,200
**Net current assets / (liabilities)**
75,351
**Net assets**
3,005,577
**Funds**
Unrestricted funds
3,005,577
Restricted funds
-
**Total funds**
3,005,577|2023
Restricted
£
-
-
-
-
79,889
79,889
-
-
79,889
79,889
-
79,889
79,889|2023
Total
£
2,930,226
2,930,226
3,922
6,293
146,225
156,440
1,200
1,200
155,240
3,085,466
3,005,577
79,889
3,085,466|2022
Total
£
3,029,651
3,029,651
3,243
6,042
30,710
39,995
480
480
39,515
3,069,166
3,069,166
-
3,069,166|
|---|---|---|---|
The financial statements were approved by the board of trustees on 1 May 2024
David Winslow (Trustee)
7
## Todmorden Amateur Operatic and Dramatic Society
## Notes to the accounts
## for the year ended 31 July 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The basis of accounting has been changed from receipts and payments to accruals. This has required the restatement of a number of figures. These changes have been set out in note 9.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt.
Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land: nil
Freehold buildings: over 50 years
Due to the change in accounting policies, the value of the Hippodrome has had to be brought into the accounts. In accordance with SORP FRS102, the depreciated replacement cost method has been applied, the replacement cost being £6,211,254 and the property being purchased in 1990 and the residual value being approximately 1/5th of that cost.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Todmorden Amateur Operatic and Dramatic Society
## Notes to the accounts continued
## for the year ended 31 July 2023
|**2 Grants and donations**
Garfield Weston
Todmorden Town Council
Calderdale Met. Borough Council (CMBC)
Other donations
**3 Restricted funds**
Balance b/f
£
Todmorden Town Council
-
Todmorden Town Deal
-
-|2023
Unrestricted
funds
£
15,000
-
-
3,692
18,692
Incoming
£
2,500
135,710
138,210|2023
Restricted
funds
£
-
2,500
135,710
-
138,210
Outgoing
£
2,500
55,821
58,321|2023
Total
funds
£
15,000
2,500
135,710
3,692
156,902
Transfers
£
-
-
-|2022
Total
funds
£
-
-
18,640
3,662
22,302
Balance c/f
£
-
79,889
79,889|
|---|---|---|---|---|
**Fund name Purpose of restriction** Garfield Weston Towards the general costs of the organisation. Todmorden Town Council For the development work on the theatre archive project. Todmorden Town Deal Funding from CMBC to cover costs associated with the initial phase of the expansion and refurbishment of the Hippodrome Theatre, creating a multipurpose, fully accessible space including workshop spaces, community archive, a cafe, cinema and gallery.
|**Tangible assets**
**Cost**
At 1 August 2022
Additions
At 31 July 2023
**Depreciation**
At 1 August 2022
Charge for year
At 31 July 2023
**Net book value**
At 31 July 2023
At 31 July 2022|£
6,211,254
-
6,211,254
3,181,603
99,425
3,281,028
2,930,226
3,029,651
Land and
buildings|Total
£
6,211,254
-
6,211,254
3,181,603
99,425
3,281,028
2,930,226
3,029,651|
|---|---|---|
## **4 Tangible assets**
Due to the change in accounting policies, the value of the Hippodrome has had to be brought into the accounts. In accordance with SORP FRS102, the depreciated replacement cost method has been applied, the replacement cost being £6,211,254 and the property being purchased in 1990 and the residual value being approximately 1/5th of that cost.
9
## Todmorden Amateur Operatic and Dramatic Society
## Notes to the accounts continued
## for the year ended 31 July 2023
|**5 Debtors and prepayments**
Prepayments
**6 Cash at bank and in hand**
Cash at bank
Cash in hand
**7 Creditors and accruals**
Accruals|2023
£
6,293
6,293
2023
£
143,659
2,566
146,225
2023
£
1,200
1,200|2022
£
6,042
6,042
2022
£
27,633
3,077
30,710
2022
£
480
480|
|---|---|---|
## **8 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
During the year Steve Clarkson (partner of trustee) was paid £15,420 for the purpose of project managing the refurbishment work (2022: £500). The payments are permissible under the terms of the charity's governing document.
10
## Todmorden Amateur Operatic and Dramatic Society
## Notes to the accounts continued
## for the year ended 31 July 2023
## **9 Changes to Statement of Financial Activities**
In the year ended 31 July 2023 the gross income exceeded £250,000, therefore requiring the accounts to be prepared on an accruals basis. In previous years the charity had adopted a receipts and payments basis of preparing the statutory accounts so the move to the accruals basis has required the restatement of some of the previous year comparative figures.
|**Insurance**
Original figure in statutory accounts year ended 31 July 2022
Add previous year prepayment 1 August 2021
Deduct prepayment at 31 July 2022
Amended total
**Bar stock**
Original figure in statutory accounts year ended 31 July 2022
Add opening stock at 1 August 2021
Deduct closing stock at 31 July 2022
Amended total
**Room hire**
Original figure in statutory accounts year ended 31 July 2022
Add previous year prepayment 1 August 2021
Amended total
**Depreciation**
Original figure in statutory accounts year ended 31 July 2022
Add recalculated depn at 31 July 2022
Amended total
**Fixed assets**
Original figure in statutory accounts year ended 31 July 2022
Add fixed assets at 31 July 2022 using depreciated replacement cost method
Amended total
**Stock**
Original figure in statutory accounts year ended 31 July 2022
Add stock at 31 July 2022
Amended total
**Prepayments**
Original figure in statutory accounts year ended 31 July 2022
Add prepayments at 31 July 2022
Amended total
**Accruals**
Original figure in statutory accounts year ended 31 July 2022
Add accruals at 31 July 2022
Amended total|£
6,591
5,136
(6,042)
5,685
£
20,120
1,028
(3,243)
17,905
£
3,673
303
3,976
£
-
99,425
99,425
£
-
3,029,651
3,029,651
£
-
3,243
3,243
£
-
6,042
6,042
£
-
480
480|
|---|---|
11
## Todmorden Amateur Operatic and Dramatic Society
## Notes to the accounts continued
for the year ended 31 July 2023
## **9 Changes to Statement of Financial Activities continued**
## **Effect of change on fund balances as reported at 31 July 2022**
|Original balances in statutory accounts September 2018
Add fixed assets at 31 July 2022
Add closing stock at 31 July 2022
Add prepayment 31 July 2022
Deduct accruals at 31 July 2022
Amended total|Unrestricted
funds
£
30,710
3,029,651
3,243
6,042
(480)
3,069,166|Restricted
funds
£
-
-
-
-
-
-|Total
funds
£
30,710
3,029,651
3,243
6,042
(480)
3,069,166|
|---|---|---|---|
12
## Todmorden Amateur Operatic and Dramatic Society
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 July 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
18,692
7,662
Membership subscriptions
11,080
9,461
Bar and social funds
50,121
35,462
Other theatre activities
330
10,433
Sundry receipts
1,807
652
Room and prop hire
5,855
5,052
Production receipts
71,722
36,985
**Total income**
159,607
105,707
**Expenditure**
Repairs and maintenance
902
2,646
Equipment and materials
6,207
440
Electricity and gas
9,631
9,509
Water
927
307
Phone and internet
2,304
1,997
Insurance
6,614
5,685
Cleaning
4,121
4,508
Rates
1,280
-
Fire testing and service
1,567
1,385
Production costs
44,000
21,117
Other event expenditure
1,022
5,830
Bar stock
23,130
17,905
Social expenditure
4,419
3,566
Administration expenses
1,887
2,231
Licences
839
70
Sundries, food and refreshments
2,668
192
Advertising and publicity
2,419
176
Subscriptions
1,398
232
Room hire
5,647
3,976
Gifts and hospitality
269
166
Independent examination
720
480
Building - Project management
-
500
Building - Legal and professional
-
-
Building refurb - works
-
1,429
Depreciation
99,425
99,425
Fundraising costs
1,800
-
**Total expenditure**
223,196
183,772
**Net income / (expenditure)**
(63,589)
(78,065)
**Fund balances brought forward**
3,069,166
3,147,231
**Fund balances carried forward**
3,005,577
3,069,166|2023
Restricted
funds
£
138,210
-
-
-
-
-
-
138,210
-
2,500
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
15,420
40,017
384
-
-
58,321
79,889
-
79,889|2022
Restricted
funds
£
14,640
-
-
-
-
-
-
14,640
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
19,054
-
-
19,054
(4,414)
4,414
-|2023
Total
funds
£
156,902
11,080
50,121
330
1,807
5,855
71,722
297,817
902
8,707
9,631
927
2,304
6,614
4,121
1,280
1,567
44,000
1,022
23,130
4,419
1,887
839
2,668
2,419
1,398
5,647
269
720
15,420
40,017
384
99,425
1,800
281,517
16,300
3,069,166
3,085,466|2022
Total
funds
£
22,302
9,461
35,462
10,433
652
5,052
36,985
120,347
2,646
440
9,509
307
1,997
5,685
4,508
-
1,385
21,117
5,830
17,905
3,566
2,231
70
192
176
232
3,976
166
480
500
-
20,483
99,425
-
202,826
(82,479)
3,151,645
3,069,166|
|---|---|---|---|---|
13