Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 2 | 2 | 3 | 1 | 1 | 2 | 2 | 2 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name 1st Bournville Scout Group (100th Birmingham) Other names the charity is known by First Bournville Scouts Registered charity number (if any) 1 1 7 8 5 2 9 HQ registration number Charity’s principal address The ScoutHut LaurelGrove Birmingham Postcode B 3 0 1 L E Names of the charity trustees who manage the charity |
1st Bournville Scout Group (100th Birmingham) First Bournville Scouts 1 1 7 8 5 2 9 |
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| The ScoutHut | |||||||||||||
| LaurelGrove | |||||||||||||
| Birmingham | |||||||||||||
| Postcode | B | 3 | 0 | 1 | L | E |
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Dan Avery | Chair | ||
| SandraWise | Treasurer | ||
| TomCumming | Secretary | ||
| Ruth Tanner | Group ScoutLeader | ||
| Graham Tanner | ScoutLeader | ||
| RachelJennings | BeaverScoutLeader | ||
| MaryVan Roy | As.Group ScoutLeader | ||
| Andrew Hopkins | ExplorerScoutLeader | ||
| MadeleineHalstead | |||
| Ed Ullathorne | 01/01/22 - 22/05/22 | ||
| MartinGeorge | |||
| Catherine Griffiths | 22/05/22 -31/12/22 | ||
Names and addresses of advisers (optional information but encouraged as best practice)
| Type of advisor | Name | Address |
|---|---|---|
| Finance and accounts | Gemma Sparkes | 36 Beech Road B30 1LI |
1 LT700001 (1st February 2017)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Group Constitution which is based on Chapter 5.4 of Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
(e.g. trust, association, company)
The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods (e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets approximately every 2 months.
Members of the Trustee Board complete 'Essential Information for Executive Committee' training within the first 5 months of joining the Board.
This Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued) Risk and Internal Control The Trustee Board is identifying the major risks to which they
2 LT700001 (1st February 2017)
The Trustee Board is identifying the major risks to which they believe the Group is exposed, these are being reviewed and systems are being established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the local church, community centre and other Scout Groups. Similar reciprocal arrangements could exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Summary of the objects of the charity set out in its governing document
Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society
3 LT700001 (1st February 2017)
empowering them to make a positive contribution to society.
| Summary of the main activities in relation to these objects |
empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise. |
|---|---|
| Each section of the Group meets weekly in term time and takes part in a programme of activies and games as well as working toward various badges and awards. Throughout the year there are many oportunities for young people to go away on camps and other trips. Activities are also organised off site (climbing or water activities for example). The group also takes part in several community events including the Bournville Festival and CoCoMAD. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
| Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement |
|
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year 4 LT700001 (1st February 2017) |
|
| 2022 has seen a full year of activites across all sections of the Group. Nights away experiences included a summer camp in Northumberland for Scouts and Explorers, Cub Brum Challenge, Brum venture and several sleepovers for Beavers. |
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We have also hosted a Jubilee Street Party, and taken part in the Creative City Project, working with local artists on a range of activities and a carnival event, all designed to celebarte the Commonwealth Games. As the year closed we were gearing up to launch our Squirrel Drey in January 2023.
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
After deducting the above there remains £6750 which is to be spent over the next 5 years for equipment renewal and purchases, further building projects and other capital expenditure. In the following year the Board has planned to allocate a further £7000 for equipment renewal, building maintenance and legal costs associated with the renewal of the lease. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £2700. In addition to this the group should hold an emergency fund for building repairs of £10000. The group should also aim to hold a minimum £5000 in it's ll i |
Further financial review details (optional information)
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You may choose to include additional information, where relevant, about:
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• the charity’s principal sources of funds (including any fundraising);
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• how expenditure has supported the key objectives of the charity; • investment policy and objectives Investment Policy
The Group currently does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F Other Optional Information
5 LT700001 (1st February 2017)
Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
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|---|---|---|---|---|---|---|---|
| Dan Avery | Ruth Tanner | ||||||
| Chair | GroupScout Leader | ||||||
| 2 1 0 5 2 3 |
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| 2 | 1 | 0 | 5 | 2 | 3 |
6 LT700001 (1st February 2017)
Charity Name No (if any) 1st Bournville Scout Group (100th Birmingham) Receipts and payments accounts CC16a For the period Period start date Period end date To from 1/1/2022 12/31/2022
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts MembershipFees 13,819 CampFees 13,367 Hall Hire 640 Section Income incl Uniform Sales 2,681 Grants - Gift Aid - Bank Interest - - 30,507 - - Sub total - Total receipts 30,507 A3 Payments Scout Association Fees 4,139 Rent & Rates 559 Utilities 2,788 Insurance 788 Premises Refurbishment 13,136 Camps & Trips 11,338 Section Expenses 4,169 Badges & Uniform 2,967 Other Expenditure 2,860 Sub total 42,742 - - Sub total - Total payments 42,742 Net of receipts/(payments) - 12,235 A5 Transfers between funds - A6 Cash funds last year end 43,688 Cash funds this year end 31,453 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - 23,841 - - - 23,841 - - - 23,841 - - - - 9,000 - 14,341 250 250 23,841 - - - 23,841 - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 13,819 13,367 640 2,681 23,841 - - - 54,348 - - - 54,348 4,139 559 2,788 788 22,136 11,338 18,510 3,217 3,110 66,583 - - - 66,583 - 12,235 - 43,688 31,453 |
Last year to the nearest £ |
| - | 13,819 | 13,274 | ||
| - | 13,367 | 9,175 | ||
| - | 640 | 200 | ||
| - | 2,681 | 1,374 | ||
| - | 23,841 | 19,737 | ||
| - | - | 6,639 | ||
| - | - | - | ||
| - | - | - | ||
| - | 54,348 | 50,400 | ||
| - | - | |||
| - | - | - | ||
| - | - | - | ||
| - | 54,348 | 50,400 | ||
| - | 4,139 | 4,140 | ||
| - | 559 | 402 | ||
| - | 2,788 | 1,681 | ||
| - | 788 | 698 | ||
| - | 22,136 | 9,685 | ||
| - | 11,338 | 7,077 | ||
| - | 18,510 | 1,867 | ||
| - | 3,217 | 3,152 | ||
| - | 3,110 | 3,256 | ||
| - | 66,583 | 31,957 | ||
| - | - | |||
| - | - | |||
| - | - | - | ||
| - | 66,583 | 31,957 | ||
| - | - | - 12,235 | 18,443 | |
| - | - | - | - | |
| - | - | 43,688 | 25,234 | |
| - | - | 31,453 | 43,676 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Bank Accounts Pockit Cards Cash & Cheques Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 30,664 - 816 - - 27 - 31,453 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Sandra Wise Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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| Sandra Wise | 5/15/2023 | ||
CHARITY COMMISSION FOR ENGIAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner'5 Report Report to th• trustW8 1 Boumvlle Scout Group1100 Bimiingham) On vKounts for tho year 31 December 2022 Charlty no (If any) 1178529 I report to the trustees on my examination of the acQnts ofthe above charity (Ihe Trusf) for the year ended 31112r2022. Re8ponslbllftlM •nd ba818 ol r•port As the charity's trustees, you are resFonsi)le for the preparation of the counts in accordance with the requirements of the Chanties Act 2011 Act.). I rep(xt in of my examiMtson of the Tnrnfs actounts ¢arried tyjt under 8ecaion 145 of the 2011 Act and in c4rrying out my examination. I have folltrwed all the appItab DiroctK)n8 given by the Chanty Commi88ion under section 14951(b) of the Ad. Independ•nt •xamln•rfs statement I have c(xnpkntaJ my exarninati)n. l Confimi that no mat8ri81 matters have come to my attentM)n in 1xne¢th with the examination whith gives m cause to believ8 that in, any material respect.. the accounting records were not ke in accorda wlth section 130 of the Charities Act: the accourrts did n(rt accord with the accounting record$,' or the accounts not compty wrth the applicable requirements cLwming the form and conlenl of wiunts set crfjt in the Charities <ACntS and Repxxts} Regulations 2008 other than any requirement thal the accounts gwe a Irue and fairf view which is not a matter I have r0 ern$ and have Come across no other matters in connectic with the examinath)n to which 8ttentK)n SId be dr¥4Yn in this reFQrt in order to enable a woper understanding ofthe accounts to be reached. 81gn•d: 23109123 Nanw: Gemma Sparke8 Relant Fwolosslonal qu•lfficatlon(8) or body (rf any): Member ol ICAEW (8934782) Addr•88: 36 Beech Road. 8m¥18. BirMhaM 830 1LJ IER Oet 2018
Section B Disclosure Onty complete if the examiner needs to hhlIght rnaterial matters of concern (see CC32. lfm1ent exomination of chwty X)Unts.. dlr&Xlons and guwJanGe for examiners). Glve here bri dotalb of •ny items that tho •xamlner wishes to d1$clo. IER Oct 2018