## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**2**|**2**|**3**|**1**|**1**|**2**|**2**|**2**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
1st Bournville Scout Group (100th Birmingham)
Other names the charity is known by
First Bournville Scouts
Registered charity number (if any)
1
1
7
8
5
2
9
HQ registration number
Charity’s principal address
The ScoutHut
LaurelGrove
Birmingham
Postcode
B
3
0
1 L
E
Names of the charity trustees who manage the charity|||1st Bournville Scout Group (100th Birmingham)
First Bournville Scouts
1
1
7
8
5
2
9||||||||||| ||||The ScoutHut||||||||||| ||||LaurelGrove||||||||||| ||||Birmingham||||||||||| ||||Postcode||||B|3|0||1|L|E| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Dan Avery|Chair|| ||SandraWise|Treasurer|| ||TomCumming|Secretary|| ||Ruth Tanner|Group ScoutLeader|| ||Graham Tanner|ScoutLeader|| ||RachelJennings|BeaverScoutLeader|| ||MaryVan Roy|As.Group ScoutLeader|| ||Andrew Hopkins|ExplorerScoutLeader|| ||MadeleineHalstead||| ||Ed Ullathorne||01/01/22 - 22/05/22| ||MartinGeorge||| ||Catherine Griffiths||22/05/22 -31/12/22| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |Finance and accounts|Gemma Sparkes|36 Beech Road B30 1LI| |||| |||| |||| 1 LT700001 (1st February 2017) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Group Constitution which is based on Chapter 5.4 of Policy, Organisation and Rules of The Scout Association. How the charity is constituted (e.g. trust, association, company) The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets approximately every 2 months. Members of the Trustee Board complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the Board. This Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. **Section B** **Structure, governance and management (continued) Risk and Internal Control** The Trustee Board is identifying the major risks to which they 2 LT700001 (1st February 2017) The Trustee Board is identifying the major risks to which they believe the Group is exposed, these are being reviewed and systems are being established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the local church, community centre and other Scout Groups. Similar reciprocal arrangements could exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. ## **Section C** Summary of the objects of the charity set out in its governing document **Objectives and activities The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society 3 LT700001 (1st February 2017) empowering them to make a positive contribution to society. |Summary of the main activities in
relation to these objects|empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.| |---|---| ||| ||Each section of the Group meets weekly in term time and takes
part in a programme of activies and games as well as working
toward various badges and awards. Throughout the year there
are many oportunities for young people to go away on camps
and other trips. Activities are also organised off site (climbing or
water activities for example). The group also takes part in
several community events including the Bournville Festival and
CoCoMAD.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year
4 LT700001 (1st February 2017)|| ||2022 has seen a full year of activites across all sections of the
Group. Nights away experiences included a summer camp in
Northumberland for Scouts and Explorers, Cub Brum
Challenge, Brum venture and several sleepovers for Beavers.| ||| We have also hosted a Jubilee Street Party, and taken part in the Creative City Project, working with local artists on a range of activities and a carnival event, all designed to celebarte the Commonwealth Games. As the year closed we were gearing up to launch our Squirrel Drey in January 2023. |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|After deducting the above there remains £6750 which is to be
spent over the next 5 years for equipment renewal and
purchases,
further
building
projects
and
other
capital
expenditure.
In the following year the Board has planned to allocate a further
£7000 for equipment renewal, building maintenance and legal
costs associated with the renewal of the lease.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income
and
fundraising
activities
fall
short.
The
Trustee
Board
considers that the group should hold a sum equivalent to 6
months running costs, circa £2700. In addition to this the group
should hold an emergency fund for building repairs of £10000.
The group should also aim to hold a minimum £5000 in it's
ll i| ||| ||| Further financial review details (optional information) - You **may choose** to include additional information, where relevant, about: - • the charity’s principal sources of funds (including any fundraising); - • how expenditure has supported the key objectives of the charity; • investment policy and objectives **Investment Policy** The Group currently does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. **Section F Other Optional Information** 5 LT700001 (1st February 2017) Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Dan Avery||||||Ruth Tanner| ||||||||| ||Chair||||||GroupScout Leader| ||2
1
0
5
2
3||||||| ||2|1|0|5|2|3|| 6 LT700001 (1st February 2017) **Charity Name No (if any) 1st Bournville Scout Group (100th Birmingham) Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1/1/2022 12/31/2022 |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
MembershipFees
**13,819**
CampFees
**13,367**
Hall Hire
**640**
Section Income incl Uniform Sales
**2,681**
Grants
**-**
Gift Aid
**-**
Bank Interest
**-**
**-**
**30,507**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 30,507**
**A3 Payments**
Scout Association Fees
**4,139**
Rent & Rates
**559**
Utilities
**2,788**
Insurance
**788**
Premises Refurbishment
**13,136**
Camps & Trips
**11,338**
Section Expenses
**4,169**
Badges & Uniform
**2,967**
Other Expenditure
**2,860**
**_Sub total_ 42,742**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 42,742**
**_Net of receipts/(payments)_ - 12,235**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**43,688**
**_Cash funds this year end_ 31,453**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**23,841**
**-**
**-**
**-**
**23,841**
**-**
**-**
**-**
**23,841**
**-**
**-**
**-**
**-**
**9,000**
**-**
**14,341**
**250**
**250**
**23,841**
**-**
**-**
**-**
**23,841**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**13,819**
**13,367**
**640**
**2,681**
**23,841**
**-**
**-**
**-**
**54,348**
**-**
**-**
**-**
**54,348**
**4,139**
**559**
**2,788**
**788**
**22,136**
**11,338**
**18,510**
**3,217**
**3,110**
**66,583**
**-**
**-**
**-**
**66,583**
**- 12,235**
**-**
**43,688**
**31,453**|**Last year**
**to the nearest £**| |||**-**|**13,819**|**13,274**| |||**-**|**13,367**|**9,175**| |||**-**|**640**|**200**| |||**-**|**2,681**|**1,374**| |||**-**|**23,841**|**19,737**| |||**-**|**-**|**6,639**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**54,348**|**50,400**| |||||| |||**-**|**-**|| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||||| |||**-**|**54,348**|**50,400**| |||||| |||**-**|**4,139**|**4,140**| |||**-**|**559**|**402**| |||**-**|**2,788**|**1,681**| |||**-**|**788**|**698**| |||**-**|**22,136**|**9,685**| |||**-**|**11,338**|**7,077**| |||**-**|**18,510**|**1,867**| |||**-**|**3,217**|**3,152**| |||**-**|**3,110**|**3,256**| |||**-**|**66,583**|**31,957**| |||||| |||**-**|**-**|| |||**-**|**-**|| |||**-**|**-**|**-**| |||||| |||**-**|**66,583**|**31,957**| |||||| ||**-**|**-**|**- 12,235**|**18,443**| ||**-**|**-**|**-**|**-**| ||**-**|**-**|**43,688**|**25,234**| ||**-**|**-**|**31,453**|**43,676**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank Accounts
Pockit Cards
Cash & Cheques
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**30,664**
**-**
**816**
**-**
**- 27**
**-**
**31,453**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Sandra Wise
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Sandra Wise|5/15/2023| ||||| CHARITY COMMISSION FOR ENGIAND AND WAIES Independent examinerfs report on the accounts Section A Independent Examiner'5 Report Report to th• trustW8 1* Boumvlle Scout Group1100* Bimiingham) On vKounts for tho year 31 December 2022 Charlty no (If any) 1178529 I report to the trustees on my examination of the acQ￿nts ofthe above charity (Ihe Trusf) for the year ended 31112r2022. Re8ponslbllftlM •nd ba818 ol r•port As the charity's trustees, you are resFonsi)le for the preparation of the counts in accordance with the requirements of the Chanties Act 2011 Act.). I rep(xt in of my examiMtson of the Tnrnfs actounts ¢arried tyjt under 8ecaion 145 of the 2011 Act and in c4rrying out my examination. I have folltrwed all the appItab￿ DiroctK)n8 given by the Chanty Commi88ion under section 14951(b) of the Ad. Independ•nt •xamln•rfs statement I have c(xnpkntaJ my exarninati)n. l Confimi that no mat8ri81 matters have come to my attentM)n in 1x￿ne¢th￿ with the examination whith gives m cause to believ8 that in, any material respect.. the accounting records were not ke￿ in accorda￿ wlth section 130 of the Charities Act: the accourrts did n(rt accord with the accounting record$,' or the accounts not compty wrth the applicable requirements cLwming the form and conlenl of wiunts set crfjt in the Charities