2021-12-31-accounts - 1st Bournville Scout Group (100Th Birmingham)

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Trustees' Annual Report

For the period

From (start date)	0	1	3	1	2	2	1

Section A	Reference and administration details
Charity name 1st Bournville Scout Group (100th Birmingham) Other names the charity is known by First Bournville Scouts Registered charity number (if any) 1 1 7 8 5 2 9 HQ registration number Charity’s principal address The Scout Hut Laurel Grove Birmingham Postcode B 3 0 1 L E Names of the charity trustees who manage the charity	1st Bournville Scout Group (100th Birmingham) First Bournville Scouts 1 1 7 8 5 2 9
	The Scout Hut
	Laurel Grove
	Birmingham
	Postcode	B	3	0	1	L	E

Trustee Name	Office (if any)	Dates acted if not for whole year
Dan Avery	Chair
Sandra Wise	Treasurer
Claire Skinner	Secretary	01/01/21-19/09/21
Ruth Tanner	Group Scout Leader
Graham Tanner	Scout Leader
Rachel Jennings	Beaver Scout Leader
Clare Prestleton	As. Cub Scout Leader	01/01/21-19/09/21
Tom Cumming	Secretary	19/09/21-31/12/21
Maggie Silverman		01/01/21-19/09/21
Ed Ullathorne
Maddeline Halstead
Mary Van Roy	As. Group Scout Leader
Martin George		16/11/21-31/12/21
Andrew Hopkins	Explorer Scout Leader

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor	Name	Address
Finance and accounts	Gemma Sparkes	36 Beech Road B30 1LI

1 LT700001 (1st February 2017)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Policies and procedures adopted for: Chair, Treasurer and Secretary together with the Group Scout a) the induction and training of trustees; Leaders, individual section leaders (if opted to take on the b) trustee' consideration of major risks responsibility) and parent’s representation and meets and the systems and procedures to approximately every 2 months. manage them Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee is identifying the major risks to which they believe the Group is exposed, these are being reviewed and systems are being established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the local church, community centre and other Scout Groups. Similar reciprocal arrangements could exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee is identifying the major risks to
which they believe the Group is exposed, these are being
reviewed and systems are being established to mitigate against
them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the local church, community
centre and other Scout Groups. Similar reciprocal arrangements
could exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a reduction in income. The Committee could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (1st February 2017)

Section C	Objectives and activities
Additional details of the objectives and activities (optional information but encouraged as best practice) Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Each section of the Group meets weekly in term time and takes part in a programme of activies and games as well as working toward various badges and awards. Throughout the year there are many oportunities for young people to go away on camps and other trips. Activities are also organised off site (climbing or water activities for example). The group also takes part in several community events including the Bournville Festival and CoCoMAD. Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	Each section of the Group meets weekly in term time and takes part in a programme of activies and games as well as working toward various badges and awards. Throughout the year there are many oportunities for young people to go away on camps and other trips. Activities are also organised off site (climbing or water activities for example). The group also takes part in several community events including the Bournville Festival and CoCoMAD.


	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (1st February 2017)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	2021 has largely seen a return to normal activiteis for the group however ongoing COVID 19 restrictions proved a challenge. Our Scouts and Explorers managed a successful week long camp to Pikes Pool in August despite the complex COVID rules. Various improvements have been made to the building and grounds including new windows and decorating the main hall.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Brief statement of the charity’s policy on reserves After deducting the above there remains around £8000 which is to be used over the next 5 years for equipment purchases, further building projects and other capital expenditure. This year the Exec has planned to allocate a further £8500 to a new kitchen, £5700 to other building improvements, £1000 to legal costs associated with the lease renewal and £4300 to new equipment purchases Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £2000. In addition to this the group should hold an emergency fund for building repairs of £8500. The group should also aim to hold a minimum £5000 in it's current account at all times.	After deducting the above there remains around £8000 which is to be used over the next 5 years for equipment purchases, further building projects and other capital expenditure. This year the Exec has planned to allocate a further £8500 to a new kitchen, £5700 to other building improvements, £1000 to legal costs associated with the lease renewal and £4300 to new equipment purchases Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £2000. In addition to this the group should hold an emergency fund for building repairs of £8500. The group should also aim to hold a minimum £5000 in it's current account at all times.

You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives Investment Policy

5 LT700001 (1st February 2017)

The Group currently does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information

We are planning a new kitchen in 2022 as well as some small maintenance projects. Scouts and Explorers are planning a joint summer camp to Hawkhirst Activity Centre in Northumberland in August.

Plans for future periods (details of any significant activities planned to achieve August. them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Dan Avery						Ruth Tanner

Chair						GroupScout Leader
0 3 0 5 2 2
0	3	0	5	2	2

6 LT700001 (1st February 2017)

Charity Name	No (if any)
1st Bournville Scout Group (100th Birmingham)
Receipts andpayments accounts		CC16a
For the period from	01/01/2021 31/12/2021 Period start date Period end date To

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 13,274 9,175 200 1,374 19,737 6,639 - - 50,400 - - - 50,400 4,140 402 1,681 698 9,685 7,077 1,867 3,152 3,256 31,957 - - - 31,957 18,443 - 25,234 43,676	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 13,274 9,175 200 1,374 19,737 6,639 - - 50,400 - - - 50,400 4,140 402 1,681 698 9,685 7,077 1,867 3,152 3,256 31,957 - - - 31,957 18,443	Last year to the nearest £
MembershipFees	13,274		- - - - - - - - -	13,274	14,520
CampFees	9,175			9,175	4,079
Hall Hire	200			200	240
Section Income incl Uniform Sales	1,374			1,374	3,702
Grants	19,737			19,737	10,000
Gift Aid	6,639			6,639	-
Bank Interest	-			-	-
	-			-	-
*Sub total*(Gross income for AR)	50,400			50,400	32,541

A2 Asset and investment sales, (see table).
	-		- - -	-
	-			-	-
*Sub total*	-			-	-
*Total receipts* A3 Payments
			-	50,400	32,541

Scout Association Fees	4,140		- - - - - - - - - -	4,140	4,197
Rent & Rates	402			402	104
Utilities	1,681			1,681	1,688
Insurance	698			698	740
Premises Refurbishment	9,685			9,685	3,271
Camps & Trips	7,077			7,077	3,740
Section Expenses	1,867			1,867	- 2,362
Badges & Uniform	3,152			3,152	2,595
Other Expenditure	3,256			3,256	322
**Sub total **	31,957			31,957	14,293

A4 Asset and investment purchases, (see table)
	-		- - -	-
	-			-
**Sub total **	-			-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
			-	31,957	14,293

	18,443	-	-	18,443	18,248
	-	-	- -	-	-
	25,234	-		25,234	6,986
	43,676	-	-	43,676	25,234

CCXX R1 accounts (SS)

18/05/2022

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Bank Accounts Pockit Cards Cash & Cheques Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 43,237 - 440 - - - 43,676 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Sandra Wise	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Sandra Wise	15/05/2022

CCXX R2 accounts (SS)

18/05/2022

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the yoar endod 1st Boumville Scout Group (lo Bim)ingham) Charity no Irf any) 31 December 2021 117 sriq Sot out on pages I report to the trustees on my examination of the acunt5 of the above charity (tr Trust.) for the year ended 3111212021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in resped of my examination of the Trusts accounts Caled out under sectKsn 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Diredions gNen by the Charrty Commission under sedion 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connedion wth the examination which gives me cause to beIve that in. any material respect". the accounting records were not kept in accordance with sectlon 130 of the Charities Aci: or the accounts did not accord with the accounting records; or the accounts did not CpIY With the appIab requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a Iwe and fai¢ view which is not a matter consKlered as part of an independent examinatKJn. I have no concems and have come across no other matters in connection th the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be red. Responsibilillos and basis of report 10 Signed: Name: Gemma Spafkes Memtw of ICAEW (8934782) Relevant professional qualificatlon(s) or body (if any}: Address: 36 Beech Road Bournville Oct 2018 IER

Birmingham B30 1LJ Section B Disclosure Onty complete If the examiner needs to highlight material mattS ol COnrn Isee CC32. Independent examination of charty accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to dl8cIo•o. IER Oct 2018