## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**1**|**1**|**3**|**1**|**1**|**2**|**2**|**1**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
1st Bournville Scout Group (100th Birmingham)
Other names the charity is known by
First Bournville Scouts
Registered charity number (if any)
1
1
7
8
5
2
9
HQ registration number
Charity’s principal address
The Scout Hut
Laurel Grove
Birmingham
Postcode
B
3
0
1 L
E
Names of the charity trustees who manage the charity|||1st Bournville Scout Group (100th Birmingham)
First Bournville Scouts
1
1
7
8
5
2
9||||||||||| ||||The Scout Hut||||||||||| ||||Laurel Grove||||||||||| ||||Birmingham||||||||||| ||||Postcode||||B|3|0||1|L|E| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Dan Avery|Chair|| ||Sandra Wise|Treasurer|| ||Claire Skinner|Secretary|01/01/21-19/09/21| ||Ruth Tanner|Group Scout Leader|| ||Graham Tanner|Scout Leader|| ||Rachel Jennings|Beaver Scout Leader|| ||Clare Prestleton|As. Cub Scout Leader|01/01/21-19/09/21| ||Tom Cumming|Secretary|19/09/21-31/12/21| ||Maggie Silverman||01/01/21-19/09/21| ||Ed Ullathorne||| ||Maddeline Halstead||| ||Mary Van Roy|As. Group Scout Leader|| ||Martin George||16/11/21-31/12/21| ||Andrew Hopkins|Explorer Scout Leader|| ||||| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |Finance and accounts|Gemma Sparkes|36 Beech Road B30 1LI| |||| |||| |||| 1 LT700001 (1st February 2017) **Section B** **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Policies and procedures adopted for: Chair, Treasurer and Secretary together with the Group Scout a) the induction and training of trustees; Leaders, individual section leaders (if opted to take on the b) trustee' consideration of major risks responsibility) and parent’s representation and meets and the systems and procedures to approximately every 2 months. manage them Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee is identifying the major risks to
which they believe the Group is exposed, these are being
reviewed and systems are being established to mitigate against
them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment from
neighbouring organisations such as the local church, community
centre and other Scout Groups. Similar reciprocal arrangements
could exist with these organisations. The Group has sufficient
buildings and contents insurance in place to mitigate against
permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the membership fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a reduction in income. The Committee could
raise the value of subscriptions to increase the income to the
group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of the
Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (1st February 2017) |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Each section of the Group meets weekly in term time and takes
part in a programme of activies and games as well as working
toward various badges and awards. Throughout the year there
are many oportunities for young people to go away on camps
and other trips. Activities are also organised off site (climbing or
water activities for example). The group also takes part in
several community events including the Bournville Festival and
CoCoMAD.
Summary of the main activities in relation
to these objects
Summary of the objects of the charity set
out in its governing document
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
| ||| ||Each section of the Group meets weekly in term time and takes
part in a programme of activies and games as well as working
toward various badges and awards. Throughout the year there
are many oportunities for young people to go away on camps
and other trips. Activities are also organised off site (climbing or
water activities for example). The group also takes part in
several community events including the Bournville Festival and
CoCoMAD.
| ||| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (1st February 2017) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||2021 has largely seen a return to normal activiteis for the group
however ongoing COVID 19 restrictions proved a challenge.
Our Scouts and Explorers managed a successful week long
camp to Pikes Pool in August despite the complex COVID rules.
Various improvements have been made to the building and
grounds including new windows and decorating the main hall.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Brief statement of the charity’s policy on
reserves
After deducting the above there remains around £8000 which is
to be used over the next 5 years for equipment purchases,
further building projects and other capital expenditure.
This year the Exec has planned to allocate a further £8500 to a
new kitchen, £5700 to other building improvements, £1000 to
legal costs associated with the lease renewal and £4300 to new
equipment purchases
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6
months running costs, circa £2000. In addition to this the group
should hold an emergency fund for building repairs of £8500.
The group should also aim to hold a minimum £5000 in it's
current account at all times.|After deducting the above there remains around £8000 which is
to be used over the next 5 years for equipment purchases,
further building projects and other capital expenditure.
This year the Exec has planned to allocate a further £8500 to a
new kitchen, £5700 to other building improvements, £1000 to
legal costs associated with the lease renewal and £4300 to new
equipment purchases
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6
months running costs, circa £2000. In addition to this the group
should hold an emergency fund for building repairs of £8500.
The group should also aim to hold a minimum £5000 in it's
current account at all times.| ||| ||| You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives **Investment Policy** 5 LT700001 (1st February 2017) The Group currently does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F Other Optional Information** We are planning a new kitchen in 2022 as well as some small maintenance projects. Scouts and Explorers are planning a joint summer camp to Hawkhirst Activity Centre in Northumberland in August. Plans for future periods (details of any significant activities planned to achieve August. them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Dan Avery||||||Ruth Tanner| ||||||||| ||Chair||||||GroupScout Leader| ||0
3
0
5
2
2||||||| ||0|3|0|5|2|2|| 6 LT700001 (1st February 2017) |**Charity Name**|**No (if any)**||| |---|---|---|---| |**1st Bournville Scout Group (100th Birmingham)**|||| |**Receipts andpayments accounts**|||**CC16a**| |**For the period**
**from**|01/01/2021
31/12/2021
Period start date
Period end date
**To**||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**13,274**
**9,175**
**200**
**1,374**
**19,737**
**6,639**
**-**
**-**
**50,400**
**-**
**-**
**-**
**50,400**
**4,140**
**402**
**1,681**
**698**
**9,685**
**7,077**
**1,867**
**3,152**
**3,256**
**31,957**
**-**
**-**
**-**
**31,957**
**18,443**
**-**
**25,234**
**43,676**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**13,274**
**9,175**
**200**
**1,374**
**19,737**
**6,639**
**-**
**-**
**50,400**
**-**
**-**
**-**
**50,400**
**4,140**
**402**
**1,681**
**698**
**9,685**
**7,077**
**1,867**
**3,152**
**3,256**
**31,957**
**-**
**-**
**-**
**31,957**

**18,443**|**Total funds**
**to the nearest £**
**13,274**
**9,175**
**200**
**1,374**
**19,737**
**6,639**
**-**
**-**
**50,400**
**-**
**-**
**-**
**50,400**
**4,140**
**402**
**1,681**
**698**
**9,685**
**7,077**
**1,867**
**3,152**
**3,256**
**31,957**
**-**
**-**
**-**
**31,957**

**18,443**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |MembershipFees|**13,274**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**13,274**||**14,520**| |CampFees|**9,175**|||**9,175**||**4,079**| |Hall Hire|**200**|||**200**||**240**| |Section Income incl Uniform Sales|**1,374**|||**1,374**||**3,702**| |Grants|**19,737**|||**19,737**||**10,000**| |Gift Aid|**6,639**|||**6,639**||**-**| |Bank Interest|**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**50,400**|||**50,400**||**32,541**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**50,400**||**32,541**| |||||||| |Scout Association Fees|**4,140**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,140**||**4,197**| |Rent & Rates|**402**|||**402**||**104**| |Utilities|**1,681**|||**1,681**||**1,688**| |Insurance|**698**|||**698**||**740**| |Premises Refurbishment|**9,685**|||**9,685**||**3,271**| |Camps & Trips|**7,077**|||**7,077**||**3,740**| |Section Expenses|**1,867**|||**1,867**||**- 2,362**| |Badges & Uniform|**3,152**|||**3,152**||**2,595**| |Other Expenditure|**3,256**|||**3,256**||**322**| |**_Sub total_ **|**31,957**|||**31,957**||**14,293**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**31,957**||**14,293**| |||||||| ||**18,443**|**-**|**-**|
**18,443**||**18,248**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**25,234**|**-**||**25,234**||**6,986**| ||**43,676**|**-**|**-**|**43,676**||**25,234**| CCXX R1 accounts (SS) 18/05/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank Accounts
Pockit Cards
Cash & Cheques
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**43,237**
**-**
**440**
**-**
**-**
**-**
**43,676**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Sandra Wise|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Sandra Wise|15/05/2022| ||||| CCXX R2 accounts (SS) 18/05/2022 2 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the yoar endod 1st Boumville Scout Group (lo￿ Bim)ingham) Charity no Irf any) 31 December 2021 117 sriq Sot out on pages I report to the trustees on my examination of the ac￿unt5 of the above charity (tr Trust.) for the year ended 3111212021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in resped of my examination of the Trusts accounts Ca￿led out under sectKsn 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Diredions gNen by the Charrty Commission under sedion 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statement come to my attention in connedion wth the examination which gives me cause to beI￿ve that in. any material respect". the accounting records were not kept in accordance with sectlon 130 of the Charities Aci: or the accounts did not accord with the accounting records; or the accounts did not C￿￿pIY With the appI￿ab￿ requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a Iwe and fai¢ view which is not a matter consKlered as part of an independent examinatKJn. I have no concems and have come across no other matters in connection th the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be r￿￿ed. Responsibilillos and basis of report 10 Signed: Name: Gemma Spafkes Memtw of ICAEW (8934782) Relevant professional qualificatlon(s) or body (if any}: Address: 36 Beech Road Bournville Oct 2018 IER Birmingham B30 1LJ Section B Disclosure Onty complete If the examiner needs to highlight material matt￿S ol COn￿rn Isee CC32. Independent examination of charty accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to dl8cIo•o. IER Oct 2018