2023-03-31-accounts - Friends For Families (Sevenoaks)

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Trustees’ Annual Report

2022-23

Registered charity number 1178499

Section A:

Administration Details

This report covers the period from 1 April 2022 to 31 March 2023.

Friends For Families (Sevenoaks) was established in January 2018 and became a registered charity on 23 May 2018. The registered charity number is 1178499 and the address the charity is registered to is 10 Pinewood Avenue, Sevenoaks TN14 5AF

The charity’s name is Friends For Families (Sevenoaks) and it is not known by any other name, though it is often abbreviated to Friends For Families or F4F.

Names of the charity trustees who manage the charity

Shona Campbell (Chair), first charity trustee

Claire Davison (Treasurer): Claire was appointed as a trustee and as Treasurer in January 2021 Hannah Gwyther: Hannah was appointed as a trustee in February 2019 and reappointed in February 2022

Hayley Hansford: Hayley was appointed as a trustee in February 2020 Kelly Barlow: Kelly was appointed as a trustee in February 2020

There are at present no other trustees, and there are no staff members.

Section B: Structure, Governance and Management

The charity is governed by its constitution and is a Foundation Charitable Incorporated Organisation. Apart from the first charity trustees, all trustees are appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

The charity is managed and run by the trustees, and there are no paid staff members. There are several volunteers who work with the trustees on an ad hoc basis.

Section C:

Objectives and activities

The objects of the charity are

To relieve the poverty of families with children who are living within the Sevenoaks district and Dartford or are otherwise clients of West Kent Children’s Services at Kent County Council, specifically families who do not have the resources to provide themselves with the normal things of life which most people take for granted, by

providing items including but not limited to furniture, bedding, clothing, food, fuel, heating appliances, washing machines and fridges or by providing grants to purchase these items.
payment for services including but not limited to essential repairs, hairdressing or outings and entertainment for children.
providing facilities including but not limited to the supply of equipment, books, and travelling expenses to attend school, and equipment and funds for recreational pursuits intended to bring the quality of life of the beneficiaries to a reasonable standard
financing any other items, services or facilities that the trustees agree should be provided to bring the quality of life of the beneficiaries to a reasonable standard.

The main activities undertaken for the public benefit in relation to these objects are

The purchase of beds and bedding, basic furniture and white goods, whether new or second hand. Where appropriate donated second hand items are also provided.
The purchase of clothing, nappies, basic baby equipment, cleaning equipment and products. Where appropriate donated second hand items are also provided.
The purchase of food. Much of the non-perishable food we supply is donated, and we fund the rest and specifically perishable foods.
Payment for children’s groups and classes, particularly where these are therapeutic and/or prevent a child being isolated on grounds of poverty.
Payment for school uniform, shoes, bags and equipment and travelling costs to school where no alternative is available that can be funded by the family or statutory services.

In all cases the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

The charity does not give cash grants to families, and all activities are undertaken in conjunction with and through the intermediary of West Kent Children’s Services.

The charity benefits greatly from the support of the local community, both in volunteering their time and making financial donations, but also in supplying the charity with second hand items and ensuring they are in a good condition to be donated, purchasing food supplies, and providing the charity with advice and support on a range of issues.

Section D

Achievements and performance

The trustees raise the funding for the work to be undertaken from two sources: individual and corporate donations, and grants. In 2022-2023 the trustees successfully applied for and received several grants, raising £79,100 in grant income. The trustees also worked to raise awareness within the local community, resulting in many individual donations to the charity. Further financial details may be found in the annual accounts.

All trustees worked to develop the pool of volunteers willing to assist with the workload (particularly important as the charity has no paid staff). This included building relations with local businesses and community groups.

The charity met 285 referrals in 2022-23, at a cost of £101,493. In addition to these individual case referrals, the charity also provided 651 Christmas gifts for children identified by the social work teams, and 261 Christmas food parcels for their families.

Section E:

Financial review

The Trustees have reviewed the guidance "Charity Reserves: building resilience" (published Jan 2016) and do not consider that the charity requires a reserves policy at this time. This is due to the nature of our funding and expenditure. This will be reviewed by the trustees on a regular basis.

The charity has no funds in deficit.

The charity’s principal sources of funds are grants from grant-making bodies and businesses and individual donations. The charity also organises fundraising events and raffles.

The charity has been fortunate enough to raise enough funds from these sources to enable it to meet all the referrals made to it that were found to be consistent with its objects.

The charity does not have sufficient funds to make investments and does not anticipate this situation changing in the foreseeable future, and therefore has no investment policy.

Section F: Other optional information

None.

Section G:

Declaration

The trustees declare that they have approved the trustees’ report above. The Trustees are of the view that there are no uncertainties at present as to the charity’s status as a going concern.

Signed on behalf of the charity’s trustees:

Signature

Full Name Shona Agnes Brown Campbell

Position Chair of Trustees Date 27 January 2023 Friends For Families Sevenoaks

Charity Name

No (if any)

Receipts and payments accounts

CC16a

For the period Period start date Period end date To from 4/1/2022 3/31/2023

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

Section A Receipts and payments Unrestricted funds	Section A Receipts and payments Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
A1 Receipts Donations 72,871 Gift Aid 11,594 Gift voucher donations 301 Grants 52,000 Fundraised income 6,863 Donated items received 22,395 - - 166,024 - - Sub total - Total receipts 166,024 A3 Payments Clothingand shoes 2,597 Furniture 11,580 Electrical appliances and whitegoods 9,024 Food and drink 26,893 Babysupplies 4,606 Home furnishings/improvements 7,136 Toys, books and crafts 327 Sports and activities 164 Wellbeing 4,649 Technology 504 Housingcosts - Nurseryfees 912 Transport 886 Utilities 2,609 Vouchers 797 Christmas Appeal Costs 1,357 Fundraisingcosts 2,251 Other 607 Admin costs 890 Donated Itemspassed on 22,395 - Sub total 100,184 to the nearest £ *Sub total*(Gross income for AR) A2 Asset and investment sales, (see table).		to the nearest £ 805 - - 27,100 - - - - 27,905 - - - 27,905 1,523 3,832 932 13,527 732 677 23 140 473 - - - - 1,096 1,639 - - - - - - 24,594	to the nearest £	to the nearest £ 73,676 11,594 301 79,100 6,863 22,395 - - 193,929 - - - 193,929 4,120 15,412 9,956 40,420 5,338 7,813 350 304 5,122 504 - 912 886 3,705 2,436 1,357 2,251 607 890 22,395 - 124,778	to the nearest £
			- - - - - - - - -	73,676	54,955
				11,594	6,585
				301	145
				79,100	25,175
				6,863	7,093
				22,395	22,325
				-	-
				-	-
				193,929	116,278

			- - -	-
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			-	193,929	116,278

Clothingand shoes	2,597	1,523	- - - - - - - - - - - - - - - - - - - - - -	4,120	3,638
Furniture	11,580	3,832		15,412	15,362
Electrical appliances and whitegoods	9,024	932		9,956	10,146
Food and drink	26,893	13,527		40,420	22,362
Babysupplies	4,606	732		5,338	4,387
Home furnishings/improvements	7,136	677		7,813	16,249
Toys, books and crafts	327	23		350	1,292
Sports and activities	164	140		304	1,157
Wellbeing	4,649	473		5,122	2,429
Technology	504	-		504	774
Housingcosts	-	-		-	2,285
Nurseryfees	912	-		912	659
Transport	886	-		886	2,233
Utilities	2,609	1,096		3,705	1,290
Vouchers	797	1,639		2,436	2,281
Christmas Appeal Costs	1,357	-		1,357	2,034
Fundraisingcosts	2,251	-		2,251	1,822
Other	607	-		607	234
Admin costs	890	-		890	1,685
Donated Itemspassed on	22,395	-		22,395	22,325
	-	-		-	-
**Sub total **	100,184	24,594		124,778	114,645

A4 Asset and investment
purchases, (see table)
	-	-	-	-
	-	-	-	-
**Sub total **	-	-	-	-	-

**Total payments **	100,184	24,594	-	124,778	114,645

**Net of receipts/(payments) **	65,840	3,311	-	69,151	1,633
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds last year end	61,630	-	-	61,630	59,997
**Cash funds this year end **	127,470	3,311	-	130,781	61,630

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Cash Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 127,470 - - 127,470 OK to nearest £ - - - - - - Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	to nearest £ 3,311 - - 3,311 OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Restricted funds Restricted funds Amount due (optional)	to nearest £ Endowment funds
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				-
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				OK
				to nearest £ Endowment funds
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				-
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				-
				-
				-
				Current value (optional)
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				Current value (optional)
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				When due (optional)
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Signed by one or two trustees on behalf of all the trustees

Signature

Print Name

Date of approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the truste881 mmber8 of Fri&nds for Famil On 8CCOLIIIts forthe ytar ended 2022123 Charlty no Ilf any) 1178499 Sot out on page¥ (lemenr lo Ildeloa0 nuffti5.rfa¢iart4w>I b'.JiSi I report to the tr115tees on my exarnination ofthe accounts of the above Charity I'lhe Tru5t'l for the year end8d 31103123 Ro8pon$ibillties and AS the charity bwstees of the Trust. you are respon5ibl8 for the preparation bas18 of rèport of the accounts in accordance with the requirements of the Charitl8s AGt 2011 {he Acri. I report in speCt of my examination of th? Trust's accounts carried out under $eGtion 145 vf the 2011 Att and in earryin9 Out my examination, I have followed the applicable Direthons givgn by th& Charity Commission nder section 14515llbl of the Act. I have cornpl&t8d rny exsminalion. I confirm that no mat$nal matter8 have come lo rny attention lolher than that disdosed below") in connection with Iht exarnination which gDies me cau8e to believe that in. any material respect". accountirs record5 re not ke¥ in accord4¢8ttt section 130 of the Act or the accounts do not accord with the accounting rocords I have no concems and ha¥e come a¢r055 no other matters in Connection th the examination lo which attention should be drawn in order to enabLq a proper understanditu ofthe accounts lo be reached. ' Ple8se delelo the wo**s the bCketS ifth8ydo not appty. Date: Independent examinerfs ststsm•nt Slgt)ed- 221CW23 Name.. Etnily Chandler Relevant profes8lon41 qualification(sl or ljody Ilf anyl.. MICB_ Institut0 of Certsfled Bookkeepers Addrè#%.' 16 Vvhile Friars Sevenoaks Kent TN13 1QG IER O¢tober 2018

Section B Dis¢losure Only complete If the examinÈr needs lo highlight mattels of concern (see CC32, Independ&nt examination of charity accounts.. dI10n5 and guan(* for examiners). Gfv• horo brl•f d•tall8 of any itsm8 that the examiner wishes to disclose. IER October 2018