## **Trustees’ Annual Report** 2022-23 Registered charity number 1178499 1 ## **Section A:** ## **Administration Details** This report covers the period from 1 April 2022 to 31 March 2023. Friends For Families (Sevenoaks) was established in January 2018 and became a registered charity on 23 May 2018. The registered charity number is 1178499 and the address the charity is registered to is 10 Pinewood Avenue, Sevenoaks TN14 5AF The charity’s name is Friends For Families (Sevenoaks) and it is not known by any other name, though it is often abbreviated to Friends For Families or F4F. ## **Names of the charity trustees who manage the charity** Shona Campbell (Chair), first charity trustee Claire Davison (Treasurer): Claire was appointed as a trustee and as Treasurer in January 2021 Hannah Gwyther: Hannah was appointed as a trustee in February 2019 and reappointed in February 2022 Hayley Hansford: Hayley was appointed as a trustee in February 2020 Kelly Barlow: Kelly was appointed as a trustee in February 2020 There are at present no other trustees, and there are no staff members. ## **Section B: Structure, Governance and Management** The charity is governed by its constitution and is a Foundation Charitable Incorporated Organisation. Apart from the first charity trustees, all trustees are appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. The charity is managed and run by the trustees, and there are no paid staff members. There are several volunteers who work with the trustees on an ad hoc basis. 2 ## **Section C:** ## **Objectives and activities** The objects of the charity are To relieve the poverty of families with children who are living within the Sevenoaks district and Dartford or are otherwise clients of West Kent Children’s Services at Kent County Council, specifically families who do not have the resources to provide themselves with the normal things of life which most people take for granted, by - providing items including but not limited to furniture, bedding, clothing, food, fuel, heating appliances, washing machines and fridges or by providing grants to purchase these items. - payment for services including but not limited to essential repairs, hairdressing or outings and entertainment for children. - providing facilities including but not limited to the supply of equipment, books, and travelling expenses to attend school, and equipment and funds for recreational pursuits intended to bring the quality of life of the beneficiaries to a reasonable standard - financing any other items, services or facilities that the trustees agree should be provided to bring the quality of life of the beneficiaries to a reasonable standard. The main activities undertaken for the public benefit in relation to these objects are - The purchase of beds and bedding, basic furniture and white goods, whether new or second hand. Where appropriate donated second hand items are also provided. - The purchase of clothing, nappies, basic baby equipment, cleaning equipment and products. Where appropriate donated second hand items are also provided. - The purchase of food. Much of the non-perishable food we supply is donated, and we fund the rest and specifically perishable foods. - Payment for children’s groups and classes, particularly where these are therapeutic and/or prevent a child being isolated on grounds of poverty. - Payment for school uniform, shoes, bags and equipment and travelling costs to school where no alternative is available that can be funded by the family or statutory services. In all cases the trustees have had regard to the guidance issued by the Charity Commission on public benefit. The charity does not give cash grants to families, and all activities are undertaken in conjunction with and through the intermediary of West Kent Children’s Services. The charity benefits greatly from the support of the local community, both in volunteering their time and making financial donations, but also in supplying the charity with second hand items and ensuring they are in a good condition to be donated, purchasing food supplies, and providing the charity with advice and support on a range of issues. 3 ## **Section D** ## **Achievements and performance** The trustees raise the funding for the work to be undertaken from two sources: individual and corporate donations, and grants. In 2022-2023 the trustees successfully applied for and received several grants, raising £79,100 in grant income. The trustees also worked to raise awareness within the local community, resulting in many individual donations to the charity. Further financial details may be found in the annual accounts. All trustees worked to develop the pool of volunteers willing to assist with the workload (particularly important as the charity has no paid staff). This included building relations with local businesses and community groups. The charity met 285 referrals in 2022-23, at a cost of £101,493. In addition to these individual case referrals, the charity also provided 651 Christmas gifts for children identified by the social work teams, and 261 Christmas food parcels for their families. ## **Section E:** ## **Financial review** The Trustees have reviewed the guidance "Charity Reserves: building resilience" (published Jan 2016) and do not consider that the charity requires a reserves policy at this time. This is due to the nature of our funding and expenditure. This will be reviewed by the trustees on a regular basis. The charity has no funds in deficit. The charity’s principal sources of funds are grants from grant-making bodies and businesses and individual donations. The charity also organises fundraising events and raffles. The charity has been fortunate enough to raise enough funds from these sources to enable it to meet all the referrals made to it that were found to be consistent with its objects. The charity does not have sufficient funds to make investments and does not anticipate this situation changing in the foreseeable future, and therefore has no investment policy. ## **Section F: Other optional information** None. ## **Section G:** ## **Declaration** The trustees declare that they have approved the trustees’ report above. The Trustees are of the view that there are no uncertainties at present as to the charity’s status as a going concern. Signed on behalf of the charity’s trustees: Signature Full Name Shona Agnes Brown Campbell 4 Position Chair of Trustees Date 27 January 2023 Friends For Families Sevenoaks **Charity Name** **No (if any)** ## **Receipts and payments accounts** **CC16a** **For the period** Period start date Period end date **To from** 4/1/2022 3/31/2023 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds Last year** |**Section A Receipts and payments**
**Unrestricted**
**funds**|**Section A Receipts and payments**
**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Total funds**|**Last year**| |---|---|---|---|---|---| |**A1 Receipts**
Donations
**72,871**
Gift Aid
**11,594**
Gift voucher donations
**301**
Grants
**52,000**
Fundraised income
**6,863**
Donated items received
**22,395**
**-**
**-**
**166,024**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 166,024**
**A3 Payments**
Clothingand shoes
**2,597**
Furniture
**11,580**
Electrical appliances and whitegoods
**9,024**
Food and drink
**26,893**
Babysupplies
**4,606**
Home furnishings/improvements
**7,136**
Toys, books and crafts
**327**
Sports and activities
**164**
Wellbeing
**4,649**
Technology
**504**
Housingcosts
**-**
Nurseryfees
**912**
Transport
**886**
Utilities
**2,609**
Vouchers
**797**
Christmas Appeal Costs
**1,357**
Fundraisingcosts
**2,251**
Other
**607**
Admin costs
**890**
Donated Itemspassed on
**22,395**
**-**
**_Sub total_ 100,184**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**||**to the nearest £**
**805**
**-**
**-**
**27,100**
**-**
**-**
**-**
**-**
**27,905**
**-**
**-**
**-**
**27,905**
**1,523**
**3,832**
**932**
**13,527**
**732**
**677**
**23**
**140**
**473**
**-**
**-**
**-**
**-**
**1,096**
**1,639**
**-**
**-**
**-**
**-**
**-**
**-**
**24,594**|**to the nearest £**|**to the nearest £**
**73,676**
**11,594**
**301**
**79,100**
**6,863**
**22,395**
**-**
**-**
**193,929**
**-**
**-**
**-**
**193,929**
**4,120**
**15,412**
**9,956**
**40,420**
**5,338**
**7,813**
**350**
**304**
**5,122**
**504**
**-**
**912**
**886**
**3,705**
**2,436**
**1,357**
**2,251**
**607**
**890**
**22,395**
**-**
**124,778**|**to the nearest £**| ||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**73,676**|**54,955**| |||||**11,594**|**6,585**| |||||**301**|**145**| |||||**79,100**|**25,175**| |||||**6,863**|**7,093**| |||||**22,395**|**22,325**| |||||**-**|**-**| |||||**-**|**-**| |||||**193,929**|**116,278**| ||||||| ||||**-**
**-**
**-**|**-**|| |||||**-**|**-**| |||||**-**|**-**| ||||||| ||||**-**|**193,929**|**116,278**| ||||||| |Clothingand shoes|**2,597**|**1,523**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,120**|**3,638**| |Furniture|**11,580**|**3,832**||**15,412**|**15,362**| |Electrical appliances and whitegoods|**9,024**|**932**||**9,956**|**10,146**| |Food and drink|**26,893**|**13,527**||**40,420**|**22,362**| |Babysupplies|**4,606**|**732**||**5,338**|**4,387**| |Home furnishings/improvements|**7,136**|**677**||**7,813**|**16,249**| |Toys, books and crafts|**327**|**23**||**350**|**1,292**| |Sports and activities|**164**|**140**||**304**|**1,157**| |Wellbeing|**4,649**|**473**||**5,122**|**2,429**| |Technology|**504**|**-**||**504**|**774**| |Housingcosts|**-**|**-**||**-**|**2,285**| |Nurseryfees|**912**|**-**||**912**|**659**| |Transport|**886**|**-**||**886**|**2,233**| |Utilities|**2,609**|**1,096**||**3,705**|**1,290**| |Vouchers|**797**|**1,639**||**2,436**|**2,281**| |Christmas Appeal Costs|**1,357**|**-**||**1,357**|**2,034**| |Fundraisingcosts|**2,251**|**-**||**2,251**|**1,822**| |Other|**607**|**-**||**607**|**234**| |Admin costs|**890**|**-**||**890**|**1,685**| |Donated Itemspassed on|**22,395**|**-**||**22,395**|**22,325**| ||**-**|**-**||**-**|**-**| |**_Sub total_ **|**100,184**|**24,594**||**124,778**|**114,645**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**|||| |**_Sub total_ **|**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**_Total payments_ **|**100,184**||**24,594**||**-**||**124,778**||**114,645**|| |||||||||||| |**_Net of receipts/(payments)_ **|**65,840**||**3,311**||**-**||**69,151**||**1,633**|| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**|**61,630**||**-**||**-**||**61,630**||**59,997**|| |**_Cash funds this year end_ **|**127,470**||**3,311**||**-**||**130,781**||**61,630**|| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Cash
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**127,470**
**-**
**-**
**127,470**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**3,311**
**-**
**-**
**3,311**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**
**Restricted**
**funds**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**When due**
**(optional)**| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the truste881 m*mber8 of Fri&nds for Famil On 8CCOLIIIts forthe ytar ended 2022123 Charlty no Ilf any) 1178499 Sot out on page¥ (lemen￿r lo I￿l￿del￿o￿a0￿ nuffti5.rfa¢iart4w>I b'.J*iSi I report to the tr115tees on my exarnination ofthe accounts of the above Charity I'lhe Tru5t'l for the year end8d 31103123 Ro8pon$ibillties and AS the charity bwstees of the Trust. you are respon5ibl8 for the preparation bas18 of rèport of the accounts in accordance with the requirements of the Charitl8s AGt 2011 {￿he Acri. I report in ￿speCt of my examination of th? Trust's accounts carried out under $eGtion 145 vf the 2011 Att and in earryin9 Out my examination, I have followed the applicable Direthons givgn by th& Charity Commission nder section 14515llbl of the Act. I have cornpl&t8d rny exsminalion. I confirm that no mat$nal matter8 have come lo rny attention lolher than that disdosed below") in connection with Iht exarnination which gDies me cau8e to believe that in. any material respect". accountirs record5 ￿re not ke¥ in accord4￿¢8￿ttt section 130 of the Act or the accounts do not accord with the accounting rocords I have no concems and ha¥e come a¢r055 no other matters in Connection th the examination lo which attention should be drawn in order to enabLq a proper understanditu ofthe accounts lo be reached. ' Ple8se delelo the wo**s the b￿CketS ifth8ydo not appty. Date: Independent examinerfs ststsm•nt Slgt)ed- 221CW23 Name.. Etnily Chandler Relevant profes8lon41 qualification(sl or ljody Ilf anyl.. MICB_ Institut0 of Certsfled Bookkeepers Addrè#%.' 16 Vvhile Friars Sevenoaks Kent TN13 1QG IER O¢tober 2018 Section B Dis¢losure Only complete If the examinÈr needs lo highlight mattels of concern (see CC32, Independ&nt examination of charity accounts.. dI￿￿10n5 and gu￿an(* for examiners). Gfv• horo brl•f d•tall8 of any itsm8 that the examiner wishes to disclose. IER October 2018