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2020-08-31-accounts

REGISTERED COMPANY NUMBER: CE014109 (England and Wales) REGISTERED CHARITY NUMBER: 1178400

Report of the Trustees and

Financial Statements for the Year Ended 31st August 2020

for Henley Rowing Club

Buffery & Co Ltd 2 West Street Henley On Thames Oxfordshire RG9 2DU

Henley Rowing Club

Contents of the Financial Statements for the Year Ended 31st August 2020

Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Cash Flow Statement 6
Notes to the Cash Flow Statement 7
Notes to the Financial Statements 8 to 14
Detailed Statement of Financial Activities 15 to 16

Henley Rowing Club (Registered number: CE014109)

Report of the Trustees

for the Year Ended 31st August 2020

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES Objectives and aims

The Charity's objectives are:

The promotion of community participation in healthy recreation in particular by the provision of community participation in healthy recreation in particular by the provision of facilities for rowing, sculling and other sports (facilities means land, buildings, equipment and organizing sporting activities).

Providing and assisting in providing facilities for sport, recreation or other leisure time occupation of such persons who have need of such facilities by reason of their youth, age, infirmity or disablement, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life.

STRATEGIC REPORT

Achievement and performance

Charitable activities

Henley Rowing Club (HRC) is one of the oldest rowing clubs in the country, having been founded in 1839. It became a Charitable Incorporated Organisation on September 1,2018. HRC is a successful, community-focused club, open to all, based in Henley on Thames. The club's 350 members are aged from 13 to 90, with a wide range of ability and ambition. The junior section of the club, including both boys and girls, has been particularly successful over recent years at local, national and international levels (see www.henleyrowingclub.co.uk).

Club facilities include a wide range of boats for all levels of ability and a well-equipped gym, enabling year-round training for all members. Inclusivity is at the heart of the club's ethos and the club offers learn-to-row courses every year for junior and adult beginners, as well as facilitating rowing, sculling and land training for several local schools.

Recognising that for some people cost is a barrier to our sport, the Charity is committed to removing or reducing such barriers by generating income via means other than subscriptions and fees and by offering support through the Supporters Fund when appropriate.

HRC is an active supporter and member of British Rowing, and is run entirely by an enthusiastic team of volunteers.

Financial review

Financial position

The financial position of Henley Rowing Club remained strong through the Covid-19 environment of 2019-20 due to the commitment and strength of our membership and the continued income from membership fees. The Club also benefited from a Local Authority Covid grant. The Club's cash reserves were depleted in recent years, but the Club was on target to reach our target of £50,000 at the end of the 2019/20 season until the lockdown due to Covid.

The Club continues to invest in the fleet and rowing equipment, with the net value of the fleet increasing by £8700 after depreciation. This investment is part of a long term plan to ensure the quality of the fleet matches the quality of the coaching and athletes and allows the squads to achieve their potential.

The activities of our associated trading company, Henley Rowing Club Trading Limited, were restricted this year due to Covid-19. Activities usually include two head races, learn to row courses and a number of visiting athletes throughout the year, the majority of which were cancelled this year. Limited activity during the autumn and summer when Government lockdown provisions allowed, generated sufficient profit to allow a donation of £6,360 to be made to the Club in 2019-20.

Overall, the Club has seen the unrestricted funds increase by 21,800 during this year.

Page 1

Henley Rowing Club (Registered number: CE014109)

Report of the Trustees

for the Year Ended 31st August 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

Club governance

The club is a volunteer led organisation managed by a committee consisting of the trustees elected by members and a Captain (non- trustee) also elected by members in accordance with the constitution and club bye-laws. Co-opted roles of Welfare, Membership and Safety also feed into the managing committee together with other ad hoc positions as required.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

CE014109 (England and Wales)

Registered Charity number 1178400

Registered office

Henley Rowing Club Wargrave Road Henley-on-Thames Oxfordshire RG9 3JD

Trustees

B Redman F D Goodwin H Turnell M Hall N E C Mead N Hillyer (resigned 17.1.20) L Clarke (appointed 30.7.20)

Company Secretary

M Hall

Independent Examiner

Mark Buffery FCA (ICAEW) Buffery & Co Ltd 2 West Street Henley On Thames Oxfordshire RG9 2DU

Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 1st June 2021 and signed on the board's behalf by:

B Redman - Trustee

Page 2

Independent Examiner's Report to the Trustees of

Henley Rowing Club (Registered number: CE014109)

Independent examiner's report to the trustees of Henley Rowing Club ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st August 2020.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mark Buffery FCA (ICAEW) Buffery & Co Ltd 2 West Street Henley On Thames Oxfordshire RG9 2DU

1st June 2021

Page 3

Henley Rowing Club

Statement of Financial Activities

for the Year Ended 31st August 2020

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
4
Miscellaneous
Other trading activities
3
Other income
Total
EXPENDITURE ON
Raising funds
Raising donations and legacies
5
Other trading activities
6
Charitable activities
7
Administration
Facility
Rowing
Miscellaneous
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Year Ended
31.8.20
Unrestricted
fund
£
9,964
25,000
161,582
950
197,496
508
45,965
46,473
48,525
-
72,756
7,918
175,672
21,824
1,019,355
1,041,179
Period
16.5.18
to
31.8.19
Total
funds
£
94,012
-
161,543
10,595
266,150
75
63,621
63,696
31,432
33,463
2,250
68,678
199,519
66,631
952,724
1,019,355

The notes form part of these financial statements

Page 4

Henley Rowing Club (Registered number: CE014109)

Balance Sheet

31st August 2020

Notes
FIXED ASSETS
Tangible assets
12
CURRENT ASSETS
Stocks
13
Debtors
14
Cash at bank
CREDITORS
Amounts falling due within one year
15
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
17
Unrestricted funds
TOTAL FUNDS
31.8.20
Unrestricted
fund
£
993,179
-
23,148
54,787
77,935
(29,935)
48,000
1,041,179
1,041,179
1,041,179
1,041,179
31.8.19
Total
funds
£
982,514
320
850
67,569
68,739
(31,898)
36,841
1,019,355
1,019,355
1,019,355
1,019,355

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st August 2020.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st August 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The financial statements were approved by the Board of Trustees and authorised for issue on 1st June 2021 and were signed on its behalf by:

B Redman - Trustee

The notes form part of these financial statements

Page 5

Henley Rowing Club

Cash Flow Statement

for the Year Ended 31st August 2020
Year Ended
31.8.20
Notes
£
Cash flows from operating activities
Cash generated from operations
1
101,640
Net cash provided by operating activities
101,640
Cash flows from investing activities
Purchase of tangible fixed assets
(83,422)
Sale of tangible fixed assets
950
Net cash used in investing activities
(82,472)
Cash flows from financing activities
New loans in year
2,250
Loan repayments in year
(15,000)
Trading Company
(19,200)
Net cash (used in)/provided by financing activities
(31,950)
Change in cash and cash equivalents in
the reporting period
(12,782)
Cash and cash equivalents at the
beginning of the reporting period
67,569
Cash and cash equivalents at the end of
the reporting period
54,787
Period
16.5.18
to
31.8.19
£
182,756
182,756
(140,782)
10,595
(130,187)
15,000
-
-
15,000
67,569
-
67,569

The notes form part of these financial statements

Page 6

Henley Rowing Club

Notes to the Cash Flow Statement

for the Year Ended 31st August 2020

1. RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES

Year Ended
31.8.20
£
Net income for the reporting period (as per the Statement of Financial
Activities)
21,824
Adjustments for:
Depreciation charges
72,756
Profit on disposal of fixed assets
(950)
Cash & equivalent on transfer of trade
-
Decrease/(increase) in stocks
320
Increase in debtors
(3,097)
Increase in creditors
10,787
Net cash provided by operations
101,640
Period
16.5.18
to
31.8.19
£
66,631
68,678
(10,595)
42,314
(320)
(850)
16,898
182,756

2. ANALYSIS OF CHANGES IN NET FUNDS

At 1.9.19 Cash flow At 31.8.20
£ £ £
Net cash
Cash at bank 67,569 (12,782) 54,787
67,569 (12,782) 54,787
Debt
Debts falling due within 1 year (15,000) 12,750 (2,250)
(15,000) 12,750 (2,250)
Total 52,569 (32) 52,537

The notes form part of these financial statements

Page 7

Henley Rowing Club

Notes to the Financial Statements

for the Year Ended 31st August 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - Nil rate of depn Rowing Equipment - Straight line over 14 years Gym Equipment - 20% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

continued...

Page 8

Henley Rowing Club

Notes to the Financial Statements - continued

for the Year Ended 31st August 2020

2. DONATIONS AND LEGACIES

Year Ended
31.8.20
£
Donation from Trading Company
6,361
Fundraising
3,603
9,964
3.
OTHER TRADING ACTIVITIES
Year Ended
31.8.20
£
Membership Fees
111,456
Rack Fees
27,184
Members Insurance
4,332
HRR Car Park and Camping
-
Kit Sales
8,654
Equipment Rental
750
Camps and Coaching for members
1,258
Venue Income
7,948
161,582
4.
INCOME FROM CHARITABLE ACTIVITIES
Year Ended
31.8.20
Activity
£
Grants
Miscellaneous
25,000
5.
RAISING DONATIONS AND LEGACIES
Year Ended
31.8.20
£
Fundraising Expenditure
508
Period
16.5.18
to
31.8.19
£
68,976
25,036
94,012
Period
16.5.18
to
31.8.19
£
102,287
25,289
4,570
10,390
1,054
90
6,400
11,463
161,543
Period
16.5.18
to
31.8.19
£
-
Period
16.5.18
to
31.8.19
£
75

continued...

Page 9

Henley Rowing Club

Notes to the Financial Statements - continued

for the Year Ended 31st August 2020

6. OTHER TRADING ACTIVITIES

Year Ended
31.8.20
£
Hire of plant and machinery
-
Licensing
2,736
Boat & Oar Maintenance
6,941
Ergo Maintenance
2,672
Miscellaneous Rowing Items
1,026
Learn to Row Coaching Costs
1,301
Hall Hire
4,904
Vehicle Hire, Fuel and Ferries
-
Coaches Training and Courses
1,427
Player Payments
2,000
Members Coaching Costs
5,346
Trailer Maintenance
35
Seat Fees (HRR Crews)
-
Kit Purchase
8,533
Launch Maintenance
2,304
Venue Expenditure
6,740
45,965
7.
CHARITABLE ACTIVITIES COSTS
Support
Direct
costs (see
Costs
note 8)
£
£
Administration
150
48,375
Rowing
-
72,756
Miscellaneous
-
7,918
150
129,049
8.
SUPPORT COSTS
Management
Finance
£
£
Administration
44,839
3,536
Rowing
72,756
-
Miscellaneous
7,932
(14)
125,527
3,522
Period
16.5.18
to
31.8.19
£
100
6,498
19,453
2,700
979
4,852
503
90
2,332
3,000
6,182
645
2,261
1,338
1,149
11,539
63,621
Totals
£
48,525
72,756
7,918
129,199
Totals
£
48,375
72,756
7,918
129,049

continued...

Page 10

Henley Rowing Club

Notes to the Financial Statements - continued

for the Year Ended 31st August 2020

9. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

Period
16.5.18
Year Ended to
31.8.20 31.8.19
£ £
Depreciation - owned assets 72,757 68,677
Hire of plant and machinery - 100
Other operating leases 7,932 7,932
Surplus on disposal of fixed assets (950) (10,595)

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st August 2020 nor for the period ended 31st August 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st August 2020 nor for the period ended 31st August 2019.

11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND ENDOWMENTS FROM
Donations and legacies
Other trading activities
Other income
Total
EXPENDITURE ON
Raising funds
Raising donations and legacies
Other trading activities
Charitable activities
Administration
Facility
Rowing
Miscellaneous
Total
NET INCOME
Unrestricted
fund
£
94,012
161,543
10,595
266,150
75
63,621
63,696
31,432
33,463
2,250
68,678
199,519
66,631

continued...

Page 11

Henley Rowing Club

Notes to the Financial Statements - continued

for the Year Ended 31st August 2020

11. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued

RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
Unrestricted
fund
£
952,724
1,019,355

12. TANGIBLE FIXED ASSETS

Improvements
to
Rowing
property
Equipment
£
£
COST
At 1st September 2019
578,003
1,073,335
Additions
-
78,503
At 31st August 2020
578,003
1,151,838
DEPRECIATION
At 1st September 2019
-
673,557
Charge for year
-
69,771
At 31st August 2020
-
743,328
NET BOOK VALUE
At 31st August 2020
578,003
408,510
At 31st August 2019
578,003
399,778
13.
STOCKS
Stocks
14.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Amounts owed by group undertakings
Gym
Equipment
£
42,465
4,919
47,384
37,732
2,986
40,718
6,666
4,733
31.8.20
£
-
31.8.20
£
3,947
19,201
23,148
Totals
£
1,693,803
83,422
1,777,225
711,289
72,757
784,046
993,179
982,514
31.8.19
£
320
31.8.19
£
850
-
850

continued...

Page 12

Henley Rowing Club

Notes to the Financial Statements - continued

for the Year Ended 31st August 2020

15. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other loans (see note 16)
Trade creditors
Deferred Income
Deferred Donation
16.
LOANS
An analysis of the maturity of loans is given below:
Amounts falling due within one year on demand:
Loan from Trustee
17.
MOVEMENT IN FUNDS
Unrestricted funds
General fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
TOTAL FUNDS
At 1.9.19
£
1,019,355
1,019,355
Incoming
resources
£
197,496
197,496
At
16.5.18
£
952,724
952,724
31.8.20
£
2,250
5,094
14,000
8,591
29,935
31.8.20
£
2,250
Net
movement
in funds
£
21,824
21,824
Resources
expended
£
(175,672)
(175,672)
Net
movement
in funds
£
66,631
66,631
31.8.19
£
15,000
865
16,033
-
31,898
31.8.19
£
15,000
At
31.8.20
£
1,041,179
1,041,179
Movement
in funds
£
21,824
21,824
At
31.8.19
£
1,019,355
1,019,355

continued...

Page 13

Henley Rowing Club

Notes to the Financial Statements - continued

for the Year Ended 31st August 2020

17. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS
Incoming
resources
£
266,150
266,150
Resources
Movement
expended
in funds
£
£
(199,519)
66,631
(199,519)
66,631

18. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31st August 2020.

Page 14

Henley Rowing Club

Detailed Statement of Financial Activities

for the Year Ended 31st August 2020

Period
16.5.18
Year Ended to
31.8.20 31.8.19
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Donation from Trading Company 6,361 68,976
Fundraising 3,603 25,036
9,964 94,012
Other trading activities
Membership Fees 111,456 102,287
Rack Fees 27,184 25,289
Members Insurance 4,332 4,570
HRR Car Park and Camping - 10,390
Kit Sales 8,654 1,054
Equipment Rental 750 90
Camps and Coaching for members 1,258 6,400
Venue Income 7,948 11,463
161,582 161,543
Charitable activities
Grants 25,000 -
Other income
Gain on sale of tangible fixed assets 950 10,595
Total incoming resources 197,496 266,150
EXPENDITURE
Raising donations and legacies
Fundraising Expenditure 508 75
Other trading activities
Hire of plant and machinery - 100
Licensing 2,736 6,498
Boat & Oar Maintenance 6,941 19,453
Ergo Maintenance 2,672 2,700
Miscellaneous Rowing Items 1,026 979
Learn to Row Coaching Costs 1,301 4,852
Hall Hire 4,904 503
Vehicle Hire, Fuel and Ferries - 90
Coaches Training and Courses 1,427 2,332
Player Payments 2,000 3,000
Members Coaching Costs 5,346 6,182
Trailer Maintenance 35 645
Carried forward 28,388 47,334

This page does not form part of the statutory financial statements

Page 15

Henley Rowing Club

Detailed Statement of Financial Activities

for the Year Ended 31st August 2020

Period
16.5.18
Year Ended to
31.8.20 31.8.19
£ £
Other trading activities
Brought forward 28,388 47,334
Seat Fees (HRR Crews) - 2,261
Kit Purchase 8,533 1,338
Launch Maintenance 2,304 1,149
Venue Expenditure 6,740 11,539
45,965 63,621
Charitable activities
Postage and stationery 150 -
Bad Debt Provision - 2,250
150 2,250
Support costs
Management
Other operating leases 7,932 7,932
Rates and water 1,668 2,531
Insurance 19,250 17,388
Light and heat 4,092 6,502
Telephone & Broadband 998 968
Waste Disposal 3,027 3,767
Servicing 490 315
Cleaning & Hygiene 5,887 8,567
Repairs & Maintenance 3,168 5,595
Land Maintenance - 1,263
Building Improvements 750 3,955
General Administration Costs 805 638
Accountancy Fees 3,780 2,280
Other Professional Fees 924 2,328
Hardship Payments - 100
Charitable Donations - 75
Rowing Equipment Depreciation 69,771 65,600
Gym Equipment Depreciation 2,985 3,078
125,527 132,882
Finance
Bank charges / Barclaycard fee 3,522 691
Total resources expended 175,672 199,519
Net income 21,824 66,631

This page does not form part of the statutory financial statements

Page 16