2020-12-31-accounts

Trustees’ Annual Report for the period

From 01/01/2020 Period start date To 31/12/2020 Period end date

Charity name: School Aycliffe Community Association

Charity registration number: 1178396

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To further or benefit the residents of School Aycliffe and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the Trustees shall have power to establish or secure the establishment of a Community Centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a Centre for activities promoted by the Charity in furtherance of the above objects.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The hire of the facilities to residents and others for private functions The holding of weekly classes and other activities, made available at a nominal charge to all residents Holding regular monthly events and functions organised by the Trustees and made available through ticket sales to all residents
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Regrettably because of the outbreak of Covid-19, the Community Centre closed on 16thMarch for the remainder of 2020. Therefore there were only 6 private hires of the Community Centre during January and February, and likewise the regular weekly classes which ranged from Dog training, Ladies Night, Yoga and Dancercise for adults to Mothers & Toddlers and NDance

for children, were similarly affected. Only 1 event hosted by the Trustees took place in Feburary before sadly the doors closed. The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Trustees had worked hard to ensure the range of events and activities during 2020 was more extensive than ever and included a wider range of activity than the previous year. This would have resulted in increased attendances at both the regular weekly classes and the monthly events, all of which were historically sell-out functions, but regrettably Covid-19 put an end to all of this from 16thMarch. It was very difficult during the rest of 2020 to continue our work in line with our objectives with use of the Centre not being possible. Although new houses continued to be built and so the resident base increased, there was no possibility of re-opening and thereby the benefits of social welfare through recreation and leisure time occupation to the residents were limited, even though this was a time when it was probably needed the most.

That said, during this period general maintenance of the Community Centre progressed with roof repair and fence painting taking place.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	£35794
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	It has always been policy since the Charity was set up, to hold the amount as shown below, which is included in the amount as shown above, in a separate account for any emergencies which may arise that would deem the trustees,( who are all volunteers) responsible
Amount of reserves held	Para 1.22	Restricted funds £4878
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None Known

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	In the main we are self/ funding and take income from hall hire, use of hall for weekly/monthly activities, holding fundraising events and applying for grants which have in the main been used to upgrade our facilities, and buy new equipment.
Investment policy and objectives including any social investment policy adopted	Para 1.46	None in place…no money to invest.
A description of the principal risks facing the charity	Para 1.46	The principle risk of the association, is lack of users. We generate our own income by trying to keep the hall busy with activities to attract our residents. We have 6 volunteer trustees, who give their time and skills freely and who work hard to accomplish this end.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charitable Trust Foundation
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by a resolution passed at a properly convened meeting of the Charity Trustees, and taking into regard the skills, knowledge and experience needed for the effective administration of the CIO.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	School Aycliffe Community Association
Other name the charity uses	n/a
Registered charity number	1178396
Charity’s principal address	School Aycliffe Community Centre Eastfields School Aycliffe Co. Durham, DL5 6QH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	AnthonyRobinson	Chairman		Trustees
	Elizabeth Harker	Treasurer		Trustees
	Susanna Bewick	Secretary		Trustees
	Christine Robinson			Trustees
	Sharon Robinson			Trustees
	Georgette Rouse			Trustees
	Cynthia Green		January– February2020
	Dawn Gillies		January– August 2020

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

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