2023-12-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day 01 Month 01 Year 2023 Day 31 Month 12 Year 2023 From To

Section A Reference and administration details	Section A Reference and administration details
Charity name	Friends of Westgate Parks

Charity name Friends of Westgate Parks Other names charity is known by FOWP

Registered charity number (if any)1178364

Charity's principal address 21 Whitehall Gardens

Canterbury Postcode CT2 8BD

Names of the charity trustees who manage the charity

	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
		Terence Westgate	Chairman
		Michael Pocock	Secretary
		Richard (Dick) Vane-Wright	Treasurer
		Colette Baumbank
		Michael Walter
		Peter Blackett
		Ida Linfield
		Jake Weekes
		Names of the trustees for the charity, if any, (for example, any custodian trustees)
		Name		Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment by Trustees Trustee selection methods (eg. appointed by, elected by)

Section B Structure, governance and management

Description of the charity’s trusts

Additional governance issues (Optional information)

• FOWP has a Management Committee consisting of the Trustees and

• You may choose to include elected members elected at the Annual General Meeting.

• additional information, where relevant, about: Memorandum of Understanding with Canterbury City Council 15-11-2018;

• policies and procedures updated 08-03-2023 adopted for the induction and training of trustees; FOWP works closely with Lauren Baker of Our Stour for educational

• the charity’s organisational activities and conservation tasks. structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

1. To preserve protect and improve the Westgate Parks in Canterbury as a place of historic and ecological interest and beauty;

2. To promote conservation of the natural plant and animal life of the Summary of the objects of the Parks; charity set out in its 3. To advance the education of the public including school children in the governing document subjects of natural history and geography, and by research into the biodiversity, geomorphology and archaeology within the Parks.

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Charity Commission Guidance Notes on Public Benefit (PB1, PB2 and PB 3) have been circulated to, and read by, all of FOWPs’ Trustees. FOWP exercises due regard to this guidance in undertaking its duties and day-today activities. The two aspects of Public Benefit’ have been fulfilled to achieve compliance with the guidance i.e. that the public (to include Canterbury and District residents in general, children attending Primary schools, students attending Secondary schools and Colleges in Canterbury and District and tourists visiting Canterbury are included in the target groups for FOWP.; and that actualbenefit(value) is provided by the work undertaken by FOWP for thepublicthat it serves. Trustees derive no personal benefit from work or activities undertaken by **Summary of the main** FOWP. **activities undertaken for the public benefit in relation to** FOWP operates within theWestgate Parks` consisting of Westgate these objects (include within Gardens, Toddler’s Cove, Tannery Field and Bingley Island. this section the statutory Membership of FOWP is open to any resident of Canterbury and District. declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

	Objective 1. - preservation, protection and enhancement of the Parks Tasks carried out by FoWP volunteers: 1. With the Physic Garden trustees and volunteers re-planted the lavender maize and continued working on the raised beds to
	remove weeds and replace medicinal herbs and plants that have
	been lost. This was achieved partly by a grant of £100 from
	Canterbury BID received in 2022.
	2. Bulbs were planted in the Westgate Gardens in November by four
	volunteers. The planting was organised by the Senior
	Environment Officer at Canterbury City Council.
	3. Trustees were involved with helping to update the Canterbury City
	Council’s Westgate Parks Management Plan in January.
	Objective 2.- promotion of wildlife conservation
	Under the Memorandum of Understanding with Canterbury City Council in
	March 2023 the conservation tasks have been undertaken this year by
	Kentish Stour Countryside Partnership and FoWP volunteers under the
	leadership of Lauren Baker or Anna Bell. The following tasks have been
	completed in 2022:
	In October both wildflower meadows on Tannery Field were mowed and
	raked by Trustees and volunteers. Towards the end of the year Trustee
	Michael Walter and two other volunteers removed invasive hemlock from
	the wildflower meadow extension created in 2022.
	Lauren Baker organised 7 river-fly surveys during the year.
	Objective 3 – advancement of education and research
	Lauren Baker organised school visits from three Primary Schools and
	altogether there were 5 aqua-lab sessions with 127 school children and
	22 adults involved in river dipping and other educational activities.
	Lauren Baker also organised two information stands on the River Stour
	and its wildlife which engaged with 30 children and 40 adults.
	She also organised six River Stour Guardian sessions for the public with
	88 children and 74 adults attending.
	Archaeology– A project for renewing a faded information board about
	the Roman City Wall and London Gate in the Westgate Gardens began
	involving three Trustees in the design to incorporate new images and
	revised text. Funding for this project was made available from the Martello
	Fund (administered by Kent Community Foundation –
	https://kentcf.org.uk/give/our-funds). The project, including installation of
	the new signage, is expected to be completed by the end of 2024).
	Natural history– Weekly bird counts of the entire Westgate Parks area
	were carried out by Trustee Michael Walter. As part of the Canterbury City
	Council Pollinator Action Plan two visits were made by a botanist to the
	wildflower meadows at Tannery Field to survey the invertebrates and over
	60 species were identified. The Tannery Field Action Plan 2023-2028 was
	drafted by Trustee Dick Vane-Wright in March.
	Two bat walks– in May and September -- were organised by a Trustee
	working in collaboration with Kent Bat Group.
	Canterbury Medieval Pageant 1st July–six Trustees and volunteers

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Section D Achievements and performance supported the annual Canterbury Medieval Pageant, setting up a gazebo for the Westgate Gardens ‘station’, and interacting with over 1000 attendees.

Canterbury City Show 8[th] and 9[th] July – three Trustees set up a stand with promotional literature for the Westgate Parks and gave information to visitors to the show.

Canterbury Riverfest 21[st] to 24[th] September – this was inaugurated by Canterbury City Council to further the education of the public and Trustees from FOWP were involved with this project.

Section E Financial review

Brief statement of the charity’s policy on reserves FoWP constantly monitors its financial obligations and outgoings. These are reported to the Trustees monthly, and at each meeting. Expenditure is carefully managed to ensure that sufficient reserves are maintained to cover all financial commitments. Details of any funds materially in deficit None Further financial review details (Optional information) Youmay chooseto include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising);  how expenditure has supported the key objectives of the charity;  investment policy and objectives including any ethical investment policy adopted. All income and expenditure for 2023 is summarised below Total income :£3731.69 Total expenditure :£2334.14 CCC contribution (donation) £195.63 Insurance £293.45 Donations (individual) £939.69 Website £132.00 Martello Fund Grant £2500 Physic Garden £157.69 Booklet sales £237.00 London Gate sign £1404 Events £55 Administration £348.00 Apart from administration costs (mainly insurance, website and AGM room—hire), expenditure related solely to maintenance of the physic garden, and to the Roman City Wall and London Gate (Martello Fund) project.	FoWP constantly monitors its financial obligations and outgoings. These are reported to the Trustees monthly, and at each meeting. Expenditure is carefully managed to ensure that sufficient reserves are maintained to cover all financial commitments.	FoWP constantly monitors its financial obligations and outgoings. These are reported to the Trustees monthly, and at each meeting. Expenditure is carefully managed to ensure that sufficient reserves are maintained to cover all financial commitments.
	None
		All income and expenditure for 2023 is summarised below Total income :£3731.69 Total expenditure :£2334.14 CCC contribution (donation) £195.63 Insurance £293.45 Donations (individual) £939.69 Website £132.00 Martello Fund Grant £2500 Physic Garden £157.69 Booklet sales £237.00 London Gate sign £1404 Events £55 Administration £348.00 Apart from administration costs (mainly insurance, website and AGM room—hire), expenditure related solely to maintenance of the physic garden, and to the Roman City Wall and London Gate (Martello Fund) project.

Section F Other optional information

Section G Declaration

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The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Michael Pocock
	Secretary
	10/04/2024
	10/04/2024

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Charity Name Friends of Westgate Parks	Charity Name Friends of Westgate Parks	Charity Name Friends of Westgate Parks	No (if any) 1178364	CC16a
Receipts andpayments accounts Period start date Period end date To For the period from 1.1.23 31.12.23
For the period from	Period start date 1.1.23	To	Period end date 31.12.23

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 940 - 237 55 - - - - 1,232 - - - 1,232	Restricted funds to the nearest £ - 2,500 - - - - - 2,500 - - - 2,500	Endowment funds to the nearest £ - - - - - - - - - - - - -	Total funds to the nearest £ 940 2,500 237 55 - - - - 3,732 - - - 3,732	Last year to the nearest £
Donations	940				778
Grants	-				-
Booklet sales	237				147
Events	55				484
	-				-
	-				-
	-				-
	-				-
Sub total(Gross income for AR)	1,232				1,409
A2 Asset and investment sales, (see table).
	-
	-				-
Sub total	-				-
**Total receipts **
	1,232	2,500	-	3,732	1,409

A3 Payments

Physic Garden	158		-		-		158		-
Signs	-		1,404		-		1,404		1,315
Insurance	294		-		-		294		98
Events	-		-		-		-		190
Website	132		-		-		132		480
Administration	348		-		-		348		194
	-		-		-		-		-
	-		-		-		-		-
	-		-		-		-		-
**Sub total **	932		1,404		-		2,336		2,277

A4 Asset and investment
purchases, (see table)
	-		-			-		-
	-		-			-		-
**Sub total **	-		-			-		-		-
**Total payments **	932		1,404			-		2,336		2,277
Net of receipts/(payments)	300		1,096			-		1,396		- 868
A5 Transfers between funds	-		-		-			-		6,472
A6 Cash funds last year end	5,604		-		-			5,604		-
Cash funds this year end	5,904		1,096			-		7,000		5,604

Section B Statement of assets and liabilities at the end of the period

CCXX R1 accounts (SS) Categories B1 Cash funds	1 Details	Unrestricted funds to nearest £ 5,905 -	Restricted funds to nearest £ 1,096 -	Endowment funds to nearest £
		5,905	1,096	-
	1	-	-	20/02/2024 -

Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use							-
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							OK
							Endowment funds to nearest £
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							Current value (optional)
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	Details Details Signature		Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Richard I Vane-Wright				Current value (optional)
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							When due (optional)
							Date of approval
			Richard I Vane-Wright

CCXX R2 accounts (SS)

20/02/2024

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