## **Trustees' Annual Report for the period** Period start date Period end date **Day 01 Month 01 Year 2023 Day 31 Month 12 Year 2023 From To** |Section A Reference and administration details|Section A Reference and administration details| |---|---| |**Charity name**|
**Friends of Westgate Parks**| **Charity name Friends of Westgate Parks Other names charity is known by FOWP** ## **Registered charity number (if any)1178364** **Charity's principal address 21 Whitehall Gardens** **Canterbury Postcode CT2 8BD** **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||Terence Westgate|Chairman||| |||Michael Pocock|Secretary||| |||Richard (Dick)
Vane-Wright|Treasurer||| |||Colette Baumbank|||| |||Michael Walter|||| |||Peter Blackett|||| |||Ida Linfield|||| |||Jake Weekes|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointment by Trustees Trustee selection methods (eg. appointed by, elected by) ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** ## **Additional governance issues (Optional information)** - FOWP has a Management Committee consisting of the Trustees and - You **may choose** to include elected members elected at the Annual General Meeting. - additional information, where relevant, about: Memorandum of Understanding with Canterbury City Council 15-11-2018; - policies and procedures updated 08-03-2023 adopted for the induction and training of trustees; FOWP works closely with Lauren Baker of Our Stour for educational - the charity’s organisational activities and conservation tasks. structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** 1. To preserve protect and improve the Westgate Parks in Canterbury as a place of historic and ecological interest and beauty; 2. To promote conservation of the natural plant and animal life of the **Summary of the objects of the** Parks; **charity set out in its** 3. To advance the education of the public including school children in the **governing document** subjects of natural history and geography, and by research into the biodiversity, geomorphology and archaeology within the Parks. March **2012** **TAR** 2 Charity Commission Guidance Notes on Public Benefit (PB1, PB2 and PB 3) have been circulated to, and read by, all of FOWPs’ Trustees. FOWP exercises due regard to this guidance in undertaking its duties and day-today activities. The two aspects of `Public Benefit’ have been fulfilled to achieve compliance with the guidance i.e. that the public (to include Canterbury and District residents in general, children attending Primary schools, students attending Secondary schools and Colleges in Canterbury and District and tourists visiting Canterbury are included in the target groups for FOWP.; and that actual `benefit` (value) is provided by the work undertaken by FOWP for the `public` that it serves. Trustees derive no personal benefit from work or activities undertaken by **Summary of the main** FOWP. **activities undertaken for the public benefit in relation to** FOWP operates within the `Westgate Parks` consisting of Westgate **these objects (include within** Gardens, Toddler’s Cove, Tannery Field and Bingley Island. **this section the statutory** Membership of FOWP is open to any resident of Canterbury and District. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** ||**Objective 1. - preservation, protection and enhancement of the Parks**
Tasks carried out by FoWP volunteers:
1.
With the Physic Garden trustees and volunteers re-planted the
lavender maize and continued working on the raised beds to| |---|---| ||remove weeds and replace medicinal herbs and plants that have| ||been lost. This was achieved partly by a grant of £100 from| ||Canterbury BID received in 2022.| ||2.
Bulbs were planted in the Westgate Gardens in November by four| ||volunteers. The planting was organised by the Senior| ||Environment Officer at Canterbury City Council.| ||3.
Trustees were involved with helping to update the Canterbury City| ||Council’s Westgate Parks Management Plan in January.| ||**Objective 2.- promotion of wildlife conservation**| ||Under the Memorandum of Understanding with Canterbury City Council in| ||March 2023 the conservation tasks have been undertaken this year by| ||Kentish Stour Countryside Partnership and FoWP volunteers under the| ||leadership of Lauren Baker or Anna Bell. The following tasks have been| ||completed in 2022:| ||In October both wildflower meadows on Tannery Field were mowed and| ||raked by Trustees and volunteers. Towards the end of the year Trustee| ||Michael Walter and two other volunteers removed invasive hemlock from| ||the wildflower meadow extension created in 2022.| ||Lauren Baker organised 7 river-fly surveys during the year.| ||**Objective 3 – advancement of education and research**| ||Lauren Baker organised school visits from three Primary Schools and| ||altogether there were 5 aqua-lab sessions with 127 school children and| ||22 adults involved in river dipping and other educational activities.| ||Lauren Baker also organised two information stands on the River Stour| ||and its wildlife which engaged with 30 children and 40 adults.| ||She also organised six River Stour Guardian sessions for the public with| ||88 children and 74 adults attending.| ||**Archaeology**– A project for renewing a faded information board about| ||the Roman City Wall and London Gate in the Westgate Gardens began| ||involving three Trustees in the design to incorporate new images and| ||revised text. Funding for this project was made available from the Martello| ||Fund (administered by Kent Community Foundation –| ||https://kentcf.org.uk/give/our-funds). The project, including installation of| ||the new signage, is expected to be completed by the end of 2024).| ||**Natural history**– Weekly bird counts of the entire Westgate Parks area| ||were carried out by Trustee Michael Walter. As part of the Canterbury City| ||Council Pollinator Action Plan two visits were made by a botanist to the| ||wildflower meadows at Tannery Field to survey the invertebrates and over| ||60 species were identified. The Tannery Field Action Plan 2023-2028 was| ||drafted by Trustee Dick Vane-Wright in March.| ||**Two bat walks**– in May and September -- were organised by a Trustee| ||working in collaboration with Kent Bat Group.| ||**Canterbury Medieval Pageant 1st July**–six Trustees and volunteers| March **2012** **TAR** 4 Section D Achievements and performance supported the annual Canterbury Medieval Pageant, setting up a gazebo for the Westgate Gardens ‘station’, and interacting with over 1000 attendees. **Canterbury City Show 8[th] and 9[th] July** – three Trustees set up a stand with promotional literature for the Westgate Parks and gave information to visitors to the show. **Canterbury Riverfest 21[st] to 24[th] September** – this was inaugurated by Canterbury City Council to further the education of the public and Trustees from FOWP were involved with this project. ## **Section E Financial review** |**Brief statement of the**
**charity’s policy on reserves**
FoWP constantly monitors its financial obligations and outgoings. These
are reported to the Trustees monthly, and at each meeting. Expenditure is
carefully managed to ensure that sufficient reserves are maintained to
cover all financial commitments.
**Details of any funds materially**
**in deficit**
None
**Further financial review details (Optional information)**
You**may choose**to include
additional information, where
relevant about:

the charity’s principal
sources of funds (including
any fundraising);

how expenditure has
supported the key objectives
of the charity;

investment policy and
objectives including any
ethical investment policy
adopted.
**All income and expenditure for 2023 is summarised below**
Total income
:£3731.69
Total expenditure
:£2334.14
CCC contribution (donation) £195.63
Insurance £293.45
Donations (individual) £939.69
Website £132.00
Martello Fund Grant £2500
Physic Garden £157.69
Booklet sales £237.00
London Gate sign £1404
Events £55
Administration £348.00
Apart from administration costs (mainly insurance, website and AGM
room—hire), expenditure related solely to maintenance of the physic
garden, and to the Roman City Wall and London Gate (Martello Fund)
project.|FoWP constantly monitors its financial obligations and outgoings. These
are reported to the Trustees monthly, and at each meeting. Expenditure is
carefully managed to ensure that sufficient reserves are maintained to
cover all financial commitments.|FoWP constantly monitors its financial obligations and outgoings. These
are reported to the Trustees monthly, and at each meeting. Expenditure is
carefully managed to ensure that sufficient reserves are maintained to
cover all financial commitments.| |---|---|---| ||None|| |||**All income and expenditure for 2023 is summarised below**
Total income
:£3731.69
Total expenditure
:£2334.14
CCC contribution (donation) £195.63
Insurance £293.45
Donations (individual) £939.69
Website £132.00
Martello Fund Grant £2500
Physic Garden £157.69
Booklet sales £237.00
London Gate sign £1404
Events £55
Administration £348.00
Apart from administration costs (mainly insurance, website and AGM
room—hire), expenditure related solely to maintenance of the physic
garden, and to the Roman City Wall and London Gate (Martello Fund)
project.| **Section F Other optional information** ## **Section G Declaration** March **2012** **TAR** 5 **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s) **
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| |||| ||**Michael Pocock**|| |||| ||**Secretary**|| ||**10/04/2024**|| ||**10/04/2024**|| March **2012** **TAR** 6 |**Charity Name**
**Friends of Westgate Parks**|**Charity Name**
**Friends of Westgate Parks**|**Charity Name**
**Friends of Westgate Parks**|**No (if any)**
1178364|**CC16a**| |---|---|---|---|---| |**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**

1.1.23
31.12.23||||| |**For the period**
**from**|Period start date
1.1.23|**To**|Period end date
31.12.23|| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**940**
**-**
**237**
**55**
**-**
**-**
**-**
**-**

**1,232**
**-**
**-**
**-**
**1,232**|**Restricted**
**funds**
**to the nearest £**
**-**
**2,500**
**-**
**-**
**-**
**-**
**-**
**2,500**
**-**
**-**
**-**
**2,500**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**940**
**2,500**
**237**
**55**
**-**
**-**
**-**
**-**
**3,732**
**-**
**-**
**-**
**3,732**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Donations|**940**||||**778**| |Grants|**-**||||**-**| |Booklet sales|**237**||||**147**| |Events|**55**||||**484**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| ||**-**||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|
**1,232**||||**1,409**| ||||||| |**A2 Asset and investment sales,**
**(see table).**|||||| ||**-**||||| ||**-**||||**-**| |**_Sub total_**|**-**||||**-**| |**_Total receipts_ **|||||| ||**1,232**|**2,500**|**-**|**3,732**|**1,409**| ## **A3 Payments** |Physic Garden|**158**||**-**||**-**||**158**||**-**| |---|---|---|---|---|---|---|---|---|---| |Signs|**-**||**1,404**||**-**||**1,404**||**1,315**| |Insurance|**294**||**-**||**-**||**294**||**98**| |Events|**-**||**-**||**-**||**-**||**190**| |Website|**132**||**-**||**-**||**132**||**480**| |Administration|**348**||**-**||**-**||**348**||**194**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**932**||**1,404**||**-**||**2,336**||**2,277**| |**A4 Asset and investment**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**||||||||||| ||**-**||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |||||||||||| |**_Total payments_ **|**932**||**1,404**|||**-**||**2,336**||**2,277**| |**_Net of receipts/(payments)_**|**300**||**1,096**|||**-**||**1,396**||**- 868**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**6,472**| |**A6 Cash funds last year end**|**5,604**||**-**||**-**|||**5,604**||**-**| |**_Cash funds this year end_**|**5,904**||**1,096**|||**-**||**7,000**||**5,604**| |||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |CCXX R1 accounts (SS)
**Categories**
**B1 Cash funds**|1
**Details**|**Unrestricted**
**funds**
**to nearest £**
**5,905**
**-**|**Restricted**
**funds**
**to nearest £**
**1,096**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||**5,905**|**1,096**|**-**| ||1|**-**|**-**|20/02/2024
**-**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|||||||**-**| |---|---|---|---|---|---|---|---| ||||||||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||**Details**
**Details**
Signature||**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Richard I Vane-Wright||||**Current value**
**(optional)**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**When due**
**(optional)**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||Date of
approval| ||||Richard I Vane-Wright||||| ||||||||| CCXX R2 accounts (SS) 20/02/2024 2