Alnwick Lions Club Charity Number 1178346 Receipts and Payments Accounts For the Year to 30 June 2021
Alnwick Lions Club Charity Number 1178346 Index Receipts and Payments Accounts Trustees, Report Independent Examinerfs Report io
Alnwick Lions aub tharity Number 1178346 Receipts & Payments Accounts For the Year to 30 June 2021 Charity Accounts Recelpts Note Unrestricted Restricted Ref Funds Funds Talking Newspapers Total Funds Totsl 2020 Transfer from Trust Ilnc. Cash balans} Bookshop sales Non-Book Sales Grnnts & Donations Car Boot Sales Bucket Collections Quiz N ight Subs & Admin costs to wrong account Value Added Tax Refund Gift Aid Covid 19 Retail Grants Return of charitable grant Total Receipts 27,526 26,fAT2 326 1,021 691 149 26,602 326 1,071 691 149 2,131 295 1.284 65 463 53 10,240 IEL) 39,755 53 10.240 IE 39,705 7(hl 32,(K)5 Payments Note Unrestrirted Restricted Ref Funds Funds Talking Newspapers Totsl Funds Total 2020 Charitable Grants, Donations and Artivities Bookshop Expenses Talking Newspapers, Expenses Car boot expenses Travel expenses & Mileage - to Admin Transfer to Social Fund Subs & Admin Cost from Charity Quiz Night- costs Advertising Lock up Rent Sleigh & Santa Costs IT Support/Website MIslIaneOuS Totsl Payments 16,430 16,430 2,899 20,014 1,021 956 956 563 771 65 1,037 3tK) S) 202 655 92 23,101 202 655 92 23,101 iEd) 57 193 24,168
Alnwick Lions Club Charity Number 1178346 Receipts & Payments Accounts For the Year to 30 June 2021 (contd) Charity Accounts {contdl Nots Unrestricted Re5trirted Ref Funds Funds Talking Newspapers Total Totsl Funds 2020 Asset Purchases Bookshop Gardening Equip Sleigh & Santa Talking Newspaper Car Boot Totsl Purchases 1.1&5 1,165 170 216 216 170 Totsl Payments & Purchases 27,447 27.447 24.338 SURPLUSIDEFICIT 12,258 50 12,308 7.667 Opening Balance 10.481 11,481 3,814 Closing Balan 22.739 1.050 23,789 11,481 Charity Account Unrestrided Restricted Administration Totsl Funds Total Banked Funds Cash Funds 22,646 93 1,050 25,7 93 25,793 22,739 1,050 Assets Retsined forthe Charity Bookshop equipment Unrestritted Car boot equipment.. Unrestricted Talking books equipment Restrictedlunrestricted
Alnwick Lions Club Charity Number 1178346 Receipts & Payments Accounts For the Year to 30 June 2021 (contd) Administration Account 2021 Note Ref Income Members subscriptions Distrirt Refund Gift Aid Mileage transfer5 from CIO Charity Mileage transfers from Trust Charity Transfer of Trust Administration balance Fines Lottery income/Domino 870 130 744 956 1,397 771 66 76 2,251 6,213 Expenditure Distrirt Dues International Dues Regalia etc Charter Di nner Data Protettion Fee Sundries 1,255 999 892 247 3,023 157 2.581 55 5,372 Surpl uslDef icit 119 Opening Bank Balance 2.255 Opening Balan trans from admin 1,885 Closing Bank Balance 3,096 Signed Se(Tetary: Mark Baker Signed Treasurer: Anthony John Mindham Date
Alnwick Lions Club Charity Number 1178346 Notes to the Accounts For the Year to 30 lune 2021 l) Accountlng basis The accounting 15 done a cash basis. 21 Taxes and related matter5 The Club is registered for VATand is in receipt of GiftAid. 31 Bookshop accourrts Income Bookshop Pulping Zipper Ziff it World of Books VAT Receipts Bucket collertion5 Gift Aid on Collections 22,921 458 2.619 L3fy1 167 228 173 149 27.267 16.240 EKpen5es Electriaty Rates Signage etc Sanitisers Printing, post & stat Repairs Parking Disks Travel costs MislIaneouS 591 L032 518 1577 172 195 175 87 195 18 L879 Trading Surplus 24,368 14,361 Capital Purthases-Bookshop Bookshop Trolly Shelving 171 675 319 L165 The comparative figures were taken from the Trust Charity. The CIO only started the bookshop trading on ljuly 2020.
Alnwick Lions Club Charity Number 1178346 Notes to the Accounts For the Year to 30 June 2021 (contd) 4) Capltal purchases- Other Car boot banners Talking Newspapers 10 Sonic 2 Sleigh- Generator & Inverter Sleigh- exhaust Kst Sleigh- amplifier Computer&WI-fi Trailer Children's chairs Floor Mats Heavy duty hand truck Audio system & cabling 216 2.222 103 3.181 S) Surplus from Fund Raising So(ia Actiwties There were no fuftd raising activities this finanaal year because of the Covid-19 pandemio Surplus for 2020was £217 61 Grants and Donations Grants & Donations Less returnèd by donee Net 14.780 11601 14,620 L6 16.430 11601 16,270 1.650 7) Administration Account This account is used to pay lunder knons Intem3tional Tulesl to pay the CIO'S District and Intemational dues. It is also used for minor purthases suth as certain display and other items. Some member-only activities can also generate income for this account. The income for this account 15 derived from rnembers subscriptions. members, charity related expenses (chiefly mileage) and any Gift Aid thereon. This account does not use charitable income. To furthercomply with knons Intemational njles the member-only artivitie5 have been isolated in one account- the Social Fund Account. The Lions International related payments have been transferred to the Charity account. bLrt analysed and reported separatelv. The transfer was made into the main charity account and completed on the 9 October 2020. Forthe Administration Accounts. all Administration activities in this account up to the 9 ottober 2020 have been induded in the 2021 accounts.
Alnwick Lions Club Charity Number 1178346 Trustees. Annual Report For the Year to 30 June 2021 Section A - Referen and Administration Detsils Charity Name: Ainwick Lions aub Registered Charity Number (CIO): 1178346 Charity's Principal Address: Anthony John Mindham 28 Woodstead Embleton Alnwick, NE66 3XY Names of the charity trustees who manage the chaiity: Trustee Name Offi Dates acted If not whole year Name of body entitled to appoint trustee Alnwi(k knons Club Charity Trust Fund Alnwi(* Lions Club (J)arity Trust Fund Alnwick knons Club Charity Trust Fund Alnwid< OnS Club Charity Trust Fund nwi(k knons Club tharity Trust Fund Ilchard Hall Secretary Anthony John Mindham Treasurer Thomas Deedigan Trustee William McDonald Trustee Janette Frank Trustee Section B - Structurei governan, and management Description of the charitys trusts Type of governing document CIO - Association - Registered 11 May 2018 Organisations type Charitable Incorporated Organisation Trust selection meth(xls Trustees are appointed by proposal, seconded, and voted by a majority membership Additional governan issues Alnwick Lions Club (hereafter called the CIO) has been fornied to undertake the acbvities of the Alnwick Lions Charity Trust Fund (hereafter called the Trust). The bookshop activities were taken over from the Trust on the 30 June 2020 and the TNst dosed on the 21 luly 2020. The Trust (now the CIO) has been a member of the Intemational socIation of Lions Clubs for 46 years (established 1975}. The members of the club are all volunteers who give their time unconditionally in support of charitable causes, both individual and organisations. New Trustees are inducted and instructed in their duties by the existing eXperiend trustees. The club is govemed as a CIO established 11 May 2018. The dub has a board of directors consisting of eight members (with a quorum of five) which is responsible for the execution of the Folicies approved by the club and the first.
Alnwick Lions Club Charity Number 1178346 Trustees, Annual Report (contd) For the Yearto 30 June 2021 Consideration of new policies. Matters are decided by a majority vote (abstentions are allowed) of the members present at the meeting, subject to there being a quorum of 250/0 of members in good standing. A quorate meeting of the members and trustees may exercise all its powers which indude the management of the charity and the control of the trust fund. The members and trustees may delegate their powers to suitable committees for the running of certain aspects of the club's operations. Grants and donations are made to worthy causes after due diligence to ensure that the cause is bona fide. Potential grant recipients are required to complete a request form explaining why they require the finanaal assistance and some suttable information on the organisation/individual concerned. Grants and donations are then subJt to votes by the members. Other forms of expenditure (running costs etc) are also subject to discussion and votes by members. Section C - Objectives and activities Objects The object of the dub is to apply its income for any purpose that is charitable according to the current laws of England and Wales. The income will be for the benefit of any individual, group of •• individuals, organisations or other charities. Public benefit In accordance with section 17(5) of the Charities Att and the Chaiities (Accounts and Reports) Regulations 2008, the trustees confirm that they are in conformity with this guidance on public benefit when undertaking cuent activities, planning future activities and in reviewing the club's aims, objectives and acknvities. The trustees consider that the dub satisfies the public benefit reqU1ments as established by current charity law. Achievement of objects The main Sour of income for the aub is from a second -hand bookshop operating from premises •• leased from an adjacent hotel. Other sources of income are derived from the running of a car boot sale, coffee momings and on&off events. The dub owns a Santa Sleigh and uses it as a means of collecting donations and is available for local sthools and children's groups for the entertainment of children during the Christmas period. The club runs a Talking Newspaper Service and during the year has continued to improve its digital systems. All income and propety of the club is required to be applied in promoting its objects and is vested in the members and trustees for this purpose. No part of the trust shall, however, be applied wthout approval of the members and trustees in formal meetings and subjett to majority voting. The charity uses volunteers (i.e. who are not club members-currently 415) for service in the bkShop. These volunteers are not paid and are supervised and instrutted by aub members who a versed in the operation of the bookshop. The charity has a website detailing the dub's acbvitie5 and achievements - alnwicklions.org.uk.
Alnwick Lions Club Charity Number 1178346 Trusteeg Annual Report (contd) For the Year to 30 June 2021 Section D- Achievements and perfornian Summary Although the bookshop income for the year to 30 June 2020 was eamed in the Trust, this income determined the amounts transferred to the CIO so the comparattves used in this summary will be beleen the bookshop income in the CIO compared with the 2020 income in the Trust. Detailed bookshop accounts are to be found in note 3 in the notes to the accounts. The bookshop income has improved &gnificantly from 2020, with an increase overall of £ 11027. This was because of fewer Covid-19 pandemic lod(downs, the completion of repairs to the hotel gateway and the consequent improvement in access to the bookshop from the main Anwid( shopping street. The CIO received a further £10240 under the CoNid-19 Retail Grant Scheme. Bookshop expenditure increased by £1020. This was due to efforts to improve bookshop signage (£1577) offset by reduttions in electriaty and rates (rates reduced to nil as part of the government efforts to assist business during the pandemic). Car boot income improved by £396. Grants and donations received were also reduced by £1,060. Efforts have been made this year to improve the Santa Sleigh by instslling a new portable quiet generator, inverter and amplifiers at a cost of £2484. This is to improve the reliability and sound quality of the Christmas music played on the sleigh. Charitable grants and donations made did redu by £3744: the disruption of the CovFd-19 pandemic resulted in reduced grant requests. Section E- Finanaal review Policy on reserves The greatest financial risk to the charity is the loss or severe reduction in bookshop income. The Reserves Policy refletts this. The policy is to retain enough fijnds to SUDPOrt the Talking Newspaper senrice for one year and bookshop running costs for six months. In addition, enough funds will be retained to support the Car Boot, Sleigh acknvities and to support some parkncuSarly urgent andlor deserving charitable requests. This would be in the region of £5000 as at 30 June. Investment policy The charity has its cash $OUrceS in cuent bank accounts and does not feel the need to hold any other investments. There is, therefore, litue risk from investments. Preservation of chaiity assets The charity's assets are propedy insured, and the risk minimised in this area. Insurance is provided by Lions Club intemational and in additron the nornial Public and other liabilities the Club has £20,000 cover for its equipment and other fixed assets.
Alnwick Lions Club Charity Number 1178346 Trustees. Annual Report (contd) For the Year to 30 June 2021 Financial risk The main risk is that the Trusts bookshop activitses would cease by failing to acquire a new lea forcing the bookshop to close or relocate. Post 30 June 2021 we acquired a new signed Lease dated 2 December 2021. Section F- Future developments Efforts will continue to be made to improve bookshop income as well as improving the Talking Newspaper facility and in(Teases in car boot activty. Consideration is also being given to opening a regular market stall in nwICk, rent free. The charity is also improwng its grant maknng prOdureS to ensure that grdnts are given promptly and in accordan with the charities aims and objects. Section G - Other matte The trust is registered for Value Added Tax (VAT) and is also in receipt of Gift Aid. Section H - Relationship with related Charities The Club is part of the national On$ b(xJy, knons aub Multiple District 105 (essentially the United Kingdom) Distritt 105 itself part of the worfdwide Lions International (based in the USA). The Distritt provides some template policies which local dubs such as Anwick Lions can adopt or not. Alnwick Lions will make its own th01S in ternis of fundraising and the choice of grantees (if these comply with current charity law in England and Wales). District 105 has sight of the accounts but has no direct input into the running of Alnwick On5 Club. Dues are paid to the District and International (based on the number of registered members) for their support. At certain times Lions aub Intemational will call upon clubs to support worldwide disaster relief, which the individual clubs may or may not support. Donations in this area are done via the Districts. Signed Secretsry: Mark Baker ------------------------.------.---------- Signed TreaSur. Anthony John Mindham ----.- ---- -- Date
Independent Examiner's Report to the Trustees of Alnwick Lions Club I report to the charity trustees on my examination of the accounts of the charity for the year ended 30 June 2021 which are set out on pages I to 5 Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 Cthe Act). I report in respect of my examination of the charitys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under secbon 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no matertal matters have come to my attention in connection with the examination gimng me cause to believe that in any material respect: l. Accounting records were not kept in reSIrt of the tharity as required by section 130 of the Act; or 2. The accounts do not accord with those records; or I have no COnM5 and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper under anding of the accounts to be reached. Alan Cla Greaves Gnndle CharteredAccountants Virton3 Hose 19-21 Bondgate within Alnwick Ivorthumberland NE66 ITA Date.. 113 {>- io