Alnwick Lions Club
Charity Number 1178346
Receipts and Payments Accounts
For the Year to 30 June 2021

Alnwick Lions Club Charity Number 1178346
Index
Receipts and Payments Accounts
Trustees, Report
Independent Examinerfs Report
io

Alnwick Lions aub tharity Number 1178346
Receipts & Payments Accounts
For the Year to 30 June 2021
Charity Accounts
Recelpts
Note Unrestricted Restricted
Ref
Funds
Funds
Talking
Newspapers
Total
Funds
Totsl
2020
Transfer from Trust Ilnc. Cash balan￿s}
Bookshop sales
Non-Book Sales
Grnnts & Donations
Car Boot Sales
Bucket Collections
Quiz N ight
Subs & Admin costs to wrong account
Value Added Tax Refund
Gift Aid
Covid 19 Retail Grants
Return of charitable grant
Total Receipts
27,526
26,fAT2
326
1,021
691
149
26,602
326
1,071
691
149
2,131
295
1.284
65
463
53
10,240
IEL)
39,755
53
10.240
IE
39,705
7(hl
32,(K)5
Payments
Note Unrestrirted Restricted
Ref
Funds
Funds
Talking
Newspapers
Totsl
Funds
Total
2020
Charitable Grants, Donations and Artivities
Bookshop Expenses
Talking Newspapers, Expenses
Car boot expenses
Travel expenses & Mileage - to Admin
Transfer to Social Fund
Subs & Admin Cost from Charity
Quiz Night- costs
Advertising
Lock up Rent
Sleigh & Santa Costs
IT Support/Website
MIs￿lIaneOuS
Totsl Payments
16,430
16,430
2,899
20,014
1,021
956
956
563
771
65
1,037
3tK)
S￿)
202
655
92
23,101
202
655
92
23,101
iEd)
57
193
24,168

Alnwick Lions Club Charity Number 1178346
Receipts & Payments Accounts
For the Year to 30 June 2021 (contd)
Charity Accounts {contdl
Nots Unrestricted Re5trirted
Ref
Funds
Funds
Talking
Newspapers
Total
Totsl
Funds
2020
Asset Purchases
Bookshop
Gardening Equip
Sleigh & Santa
Talking Newspaper
Car Boot
Totsl Purchases
1.1&5
1,165
170
216
216
170
Totsl Payments & Purchases
27,447
27.447
24.338
SURPLUSIDEFICIT
12,258
50
12,308
7.667
Opening Balance
10.481
11,481
3,814
Closing Balan
22.739
1.050
23,789
11,481
Charity Account
Unrestrided Restricted
Administration
Totsl
Funds
Total Banked Funds
Cash Funds
22,646
93
1,050
25,7
93
25,793
22,739
1,050
Assets Retsined forthe Charity
Bookshop equipment
Unrestritted
Car boot equipment..
Unrestricted
Talking books equipment
Restrictedlunrestricted

Alnwick Lions Club Charity Number 1178346
Receipts & Payments Accounts
For the Year to 30 June 2021 (contd)
Administration Account
2021
Note
Ref
Income
Members subscriptions
Distrirt Refund
Gift Aid
Mileage transfer5 from CIO Charity
Mileage transfers from Trust Charity
Transfer of Trust Administration balance
Fines
Lottery income/Domino
870
130
744
956
1,397
771
66
76
2,251
6,213
Expenditure
Distrirt Dues
International Dues
Regalia etc
Charter Di nner
Data Protettion Fee
Sundries
1,255
999
892
247
3,023
157
2.581
55
5,372
Surpl uslDef icit
119
Opening Bank Balance
2.255
Opening Balan￿ trans from admin
1,885
Closing Bank Balance
3,096
Signed
Se(Tetary: Mark Baker
Signed
Treasurer: Anthony John Mindham
Date

Alnwick Lions Club Charity Number 1178346
Notes to the Accounts
For the Year to 30 lune 2021
l) Accountlng basis
The accounting 15 done a cash basis.
21 Taxes and related matter5
The Club is registered for VATand is in receipt of GiftAid.
31 Bookshop accourrts
Income
Bookshop
Pulping
Zipper
Ziff it
World of Books
VAT Receipts
Bucket collertion5
Gift Aid on Collections
22,921
458
2.619
L3fy1
167
228
173
149
27.267
16.240
EKpen5es
Electriaty
Rates
Signage etc
Sanitisers
Printing, post & stat
Repairs
Parking Disks
Travel costs
Mis￿lIaneouS
591
L032
518
1577
172
195
175
87
195
18
L879
Trading Surplus
24,368
14,361
Capital Purthases-Bookshop
Bookshop Trolly
Shelving
171
675
319
L165
The comparative figures were taken from the Trust Charity. The CIO only started the bookshop trading
on ljuly 2020.

Alnwick Lions Club Charity Number 1178346
Notes to the Accounts
For the Year to 30 June 2021 (contd)
4) Capltal purchases- Other
Car boot banners
Talking Newspapers 10 Sonic 2
Sleigh- Generator & Inverter
Sleigh- exhaust Kst
Sleigh- amplifier
Computer&WI-fi
Trailer
Children's chairs
Floor Mats
Heavy duty hand truck
Audio system & cabling
216
2.222
103
3.181
S) Surplus from Fund Raising So(ia Actiwties
There were no fuftd raising activities this finanaal year because of the Covid-19 pandemio
Surplus for 2020was £217
61 Grants and Donations
Grants & Donations
Less returnèd by donee
Net
14.780
11601
14,620
L6
16.430
11601
16,270
1.650
7) Administration Account
This account is used to pay lunder knons Intem3tional Tulesl to pay the CIO'S District and
Intemational dues. It is also used for minor purthases suth as certain display and other
items.
Some member-only activities can also generate income for this account.
The income for this account 15 derived from rnembers subscriptions. members, charity related
expenses (chiefly mileage) and any Gift Aid thereon. This account does not use charitable income.
To furthercomply with knons Intemational njles the member-only artivitie5 have been
isolated in one account- the Social Fund Account. The Lions International related payments have
been transferred to the Charity account. bLrt analysed and reported separatelv.
The transfer was made into the main charity account and completed on the 9 October 2020.
Forthe Administration Accounts. all Administration activities in this account up to the 9 ottober 2020 have
been induded in the 2021 accounts.

Alnwick Lions Club Charity Number 1178346
Trustees. Annual Report
For the Year to 30 June 2021
Section A - Referen￿ and Administration Detsils
Charity Name:
Ainwick Lions aub
Registered Charity Number (CIO):
1178346
Charity's Principal Address:
Anthony John Mindham
28 Woodstead
Embleton
Alnwick, NE66 3XY
Names of the charity trustees who manage the chaiity:
Trustee Name
Offi
Dates acted
If not whole year
Name of body entitled
to appoint trustee
Alnwi(k knons Club Charity Trust Fund
Alnwi(* Lions Club (J)arity Trust Fund
Alnwick knons Club Charity Trust Fund
Alnwid< ￿OnS Club Charity Trust Fund
nwi(k knons Club tharity Trust Fund
Ilchard Hall
Secretary
Anthony John Mindham Treasurer
Thomas Deedigan
Trustee
William McDonald
Trustee
Janette Frank
Trustee
Section B - Structurei governan￿, and management
Description of the charitys trusts
Type of governing document CIO - Association - Registered 11 May 2018
Organisations type
Charitable Incorporated Organisation
Trust￿ selection meth(xls
Trustees are appointed by proposal, seconded, and voted by a
majority membership
Additional governan￿ issues
Alnwick Lions Club (hereafter called the CIO) has been fornied to undertake the acbvities of the
Alnwick Lions Charity Trust Fund (hereafter called the Trust). The bookshop activities were taken
over from the Trust on the 30 June 2020 and the TNst dosed on the 21 luly 2020. The Trust (now
the CIO) has been a member of the Intemational ￿socIation of Lions Clubs for 46 years (established
1975}. The members of the club are all volunteers who give their time unconditionally in support of
charitable causes, both individual and organisations.
New Trustees are inducted and instructed in their duties by the existing eXperien￿d trustees.
The club is govemed as a CIO established 11 May 2018. The dub has a board of directors consisting
of eight members (with a quorum of five) which is responsible for the execution of the Folicies
approved by the club and the first.

Alnwick Lions Club Charity Number 1178346
Trustees, Annual Report (contd)
For the Yearto 30 June 2021
Consideration of new policies. Matters are decided by a majority vote (abstentions are allowed) of
the members present at the meeting, subject to there being a quorum of 250/0 of members in good
standing.
A quorate meeting of the members and trustees may exercise all its powers which indude the
management of the charity and the control of the trust fund. The members and trustees may
delegate their powers to suitable committees for the running of certain aspects of the club's
operations. Grants and donations are made to worthy causes after due diligence to ensure that the
cause is bona fide. Potential grant recipients are required to complete a request form explaining why
they require the finanaal assistance and some suttable information on the organisation/individual
concerned. Grants and donations are then subJ￿t to votes by the members. Other forms of
expenditure (running costs etc) are also subject to discussion and votes by members.
Section C - Objectives and activities
Objects
The object of the dub is to apply its income for any purpose that is charitable according to the
current laws of England and Wales. The income will be for the benefit of any individual, group of
••
individuals, organisations or other charities.
Public benefit
In accordance with section 17(5) of the Charities Att and the Chaiities (Accounts and Reports)
Regulations 2008, the trustees confirm that they are in conformity with this guidance on public
benefit when undertaking cu￿ent activities, planning future activities and in reviewing the club's
aims, objectives and acknvities. The trustees consider that the dub satisfies the public benefit
reqU1￿ments as established by current charity law.
Achievement of objects
The main Sour￿ of income for the aub is from a second -hand bookshop operating from premises
••
leased from an adjacent hotel. Other sources of income are derived from the running of a car boot
sale, coffee momings and on&off events. The dub owns a Santa Sleigh and uses it as a means of
collecting donations and is available for local sthools and children's groups for the entertainment of
children during the Christmas period. The club runs a Talking Newspaper Service and during the
year has continued to improve its digital systems. All income and propety of the club is required to
be applied in promoting its objects and is vested in the members and trustees for this purpose. No
part of the trust shall, however, be applied wthout approval of the members and trustees in formal
meetings and subjett to majority voting. The charity uses volunteers (i.e. who are not club
members-currently 415) for service in the b￿kShop. These volunteers are not paid and are
supervised and instrutted by aub members who a￿ versed in the operation of the bookshop.
The charity has a website detailing the dub's acbvitie5 and achievements - alnwicklions.org.uk.

Alnwick Lions Club Charity Number 1178346
Trusteeg Annual Report (contd)
For the Year to 30 June 2021
Section D- Achievements and perfornian
Summary
Although the bookshop income for the year to 30 June 2020 was eamed in the Trust, this income
determined the amounts transferred to the CIO so the comparattves used in this summary will be
bel￿een the bookshop income in the CIO compared with the 2020 income in the Trust. Detailed
bookshop accounts are to be found in note 3 in the notes to the accounts. The bookshop income has
improved &gnificantly from 2020, with an increase overall of £ 11027. This was because of fewer
Covid-19 pandemic lod(downs, the completion of repairs to the hotel gateway and the consequent
improvement in access to the bookshop from the main Anwid( shopping street. The CIO received a
further £10240 under the CoNid-19 Retail Grant Scheme.
Bookshop expenditure increased by £1020. This was due to efforts to improve bookshop signage
(£1577) offset by reduttions in electriaty and rates (rates reduced to nil as part of the government
efforts to assist business during the pandemic).
Car boot income improved by £396. Grants and donations received were also reduced by £1,060.
Efforts have been made this year to improve the Santa Sleigh by instslling a new portable quiet
generator, inverter and amplifiers at a cost of £2484. This is to improve the reliability and sound
quality of the Christmas music played on the sleigh.
Charitable grants and donations made did redu￿ by £3744: the disruption of the CovFd-19 pandemic
resulted in reduced grant requests.
Section E- Finanaal review
Policy on reserves
The greatest financial risk to the charity is the loss or severe reduction in bookshop income. The
Reserves Policy refletts this. The policy is to retain enough fijnds to SUDPOrt the Talking Newspaper
senrice for one year and bookshop running costs for six months. In addition, enough funds will be
retained to support the Car Boot, Sleigh acknvities and to support some parkncuSarly urgent andlor
deserving charitable requests. This would be in the region of £5000 as at 30 June.
Investment policy
The charity has its cash ￿$OUrceS in cu￿ent bank accounts and does not feel the need to hold any
other investments. There is, therefore, litue risk from investments.
Preservation of chaiity assets
The charity's assets are propedy insured, and the risk minimised in this area. Insurance is provided
by Lions Club intemational and in additron the nornial Public and other liabilities the Club has £20,000
cover for its equipment and other fixed assets.

Alnwick Lions Club Charity Number 1178346
Trustees. Annual Report (contd)
For the Year to 30 June 2021
Financial risk
The main risk is that the Trusts bookshop activitses would cease by failing to acquire a new lea
forcing the bookshop to close or relocate.
Post 30 June 2021 we acquired a new signed Lease dated 2 December 2021.
Section F- Future developments
Efforts will continue to be made to improve bookshop income as well as improving the Talking
Newspaper facility and in(Teases in car boot activty. Consideration is also being given to opening a
regular market stall in ￿nwICk, rent free.
The charity is also improwng its grant maknng prO￿dureS to ensure that grdnts are given promptly
and in accordan￿ with the charities aims and objects.
Section G - Other matte
The trust is registered for Value Added Tax (VAT) and is also in receipt of Gift Aid.
Section H - Relationship with related Charities
The Club is part of the national ￿On$ b(xJy, knons aub Multiple District 105 (essentially the United
Kingdom) Distritt 105 itself part of the worfdwide Lions International (based in the USA). The Distritt
provides some template policies which local dubs such as Anwick Lions can adopt or not. Alnwick
Lions will make its own th01￿S in ternis of fundraising and the choice of grantees (if these comply
with current charity law in England and Wales). District 105 has sight of the accounts but has no
direct input into the running of Alnwick ￿On5 Club. Dues are paid to the District and International
(based on the number of registered members) for their support.
At certain times Lions aub Intemational will call upon clubs to support worldwide disaster relief,
which the individual clubs may or may not support. Donations in this area are done via the Districts.
Signed Secretsry:
Mark Baker ------------------------.------.----------
Signed
TreaSu￿r.
Anthony John Mindham ----.- ---- --
Date

Independent Examiner's Report to the Trustees of Alnwick Lions Club
I report to the charity trustees on my examination of the accounts of the charity for the year
ended 30 June 2021 which are set out on pages I to 5
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in
accordan￿ with the requirements of the Charities Act 2011 Cthe Act).
I report in respect of my examination of the charitys accounts carried out under section 145
of the Act and in carrying out my examination I have followed all the applicable Directions
given by the Charity Commission under secbon 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no matertal matters have come to my
attention in connection with the examination gimng me cause to believe that in any material
respect:
l. Accounting records were not kept in reSI￿rt of the tharity as required by section 130 of
the Act; or
2. The accounts do not accord with those records; or
I have no COn￿M5 and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a proper
under
anding of the accounts to be reached.
Alan Cla
Greaves Gnndle
CharteredAccountants
Virton3 Hose
19-21 Bondgate within
Alnwick
Ivorthumberland
NE66 ITA
Date..
113
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