2021-07-31-accounts - Henley Music School

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Trustees’ Annual Report for the period

From 1 August 2020 To 31 July 2021

Charity name: HENLEY MUSIC SCHOOL

Charity registration number: 1178102

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of the public in the subject of music.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	For the public benefit to promote the musical education of children, young people and by extension adults regardless of ability, background or means in such ways as the charity trustees think fit, including by: 1. providing bursaries to those who are otherwise unable to avail themselves of the musical opportunities that are available; 2. giving individual music lessons in any instrument; 3. running Music School Sunday workshops; 4. offering free music clubs to state schools; 5. designing and running music introduction sessions and fun days within the schools; 6. providing curriculum support for local state schools; 7. organising and running the Henley Young Musician Competition; 8. putting on concerts and performances throughout the year; and 9. running the Henley Youthful Orchestra for adult music students who are interested in performing.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Henley Music School meets the definition of a public benefit entity under FRS102. The accounts and the trustees report have both been prepared in accordance guidance issued by the Charity Commission

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Henley Music School Individual Bursary Policy In accordance with the vision and aims of the charity to provide up to 100% bursaries on fees for every activity it offers. HMS offers subsidiaries and or bursaries to identified children. Henley Music School (HMS) pledges to provide up to 100% bursaries on fees for every activity it offers providing certain criteria are met; below is the HMS policy on awarding a bursary to an individual. Director of HMS to have a discussion with head teacher at the school attended by the child regarding funding. This discussion would include seeking clarification on the following types of criteria: Child on Pupil Premium Conversation with parent Conversation with school Agreement that bursary is reviewed annually School aged child Initial conversation with parent/carer on amount required Form to fill in Proof of address Copy of Benefit letter or pay slip Photo ID Further conversation with head teacher Agreement that the bursary is reviewed annually Confirmation of invoice values for Tutor and HMS Adult learner Initial conversation with individual on amount required. Form to fill in Proof of address Copy of Benefit letter or pay slip Photo ID Agreement that the bursary is reviewed annually Confirmation of invoice values for Tutor & HMS Autistic learner Same policy as school aged child. TERMS OF SUBSIDY/BURSARY Instruments are kept in good condition Child has a minimum of 75% attendance rate to supported activity Bursary/subsidy will be initially awarded for one full school year to be reviewed annually. HMS reserves the right to alter or remove subsidiary/bursaries having provided 4 weeks’notice

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1. Provision of bursaries to those who are otherwise unable to avail themselves of the musical opportunities that are available: 25 bursaries awarded ranging between 10% – 100% 2. Individual music lessons given in any instrument: 106 pupils received lessons in 15 different instruments. 3. Music School Sunday workshops on hold due to covid. 4. Free music clubs offered to state schools 5. Designing and running music introduction sessions and fun days within the schools: Most instruments represented across all schools. 6. Provision of curriculum support for local state schools: 1 school 100% bursary and 2 schools at reduced rates. 7. Organisation and running of the Henley Young Musician Competition: annual competition not run this year due to covid. 8. Concerts and performances throughout the year: Living Advent performances by all Henley Music School groups open to the public, free of charge Gala performance open to the public (donations requested but not mandatory); Selected groups represented HMS at Schools Together festival, Henley Shopping evening, Henley Symphony Orchestra open evening, Huntercombe Golf Club Members evening, Henley Youth Festival and the Henley Santa Fun Run. *event not held this year due to covid; 9. Running the Henley Youthful Orchestra for adult music students who are interested in performing, including performances at the Living Advent, local fetes and supporting the HMS gala concert (all open to the public). Rehearsals not held this year due to covid;

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	In this year the charity received funding and income from charitable activities totalling of £41,571 and after costs of providing tuition this resulted in a deficit of £626.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The income and property of the CIO must be applied solely towards the promotion of the objects. Reserves are held in order to be able to provide ongoing training and support to the clients should there be a short-term funding shortfall and would sustain operations for up to three months whilst other sources of funding were secured.
Amount of reserves held	Para 1.22	Reserves are held at yearend totalling £16,396 being a £2,118 surplus from this the first year since the charity was registered and £14,278 brought into the charity on the transfer of operations from Henley Music School CIC (£12,324 of deferred income and £1,954 of reserves)
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	CIO – FOUNDATION
How is the charity constituted?	Para 1.25	CHARITABLE INCORPORATED ORGANISATION (CIO)
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.

Reference and Administrative details

Charity name	HENLEY MUSIC SCHOOL
Other name the charity uses
Registered charity number	1178102
Charity’s principal address	9 Damer Gardens Henley on Thames RG9 1HX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any)
GLEN LAMBERT	Chair
ISOBEL HARRIS	Treasurer
GLORIA WALKER		FROM MARCH 2021
IAN HOLLIDAY		FROM MARCH 2021
HELEN GAYNOR		FROM FEBRUARY 2021

Name of chief executive or names of senior staff members (Optional information)

Laura Nicola Reineke - CEO

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Isobel Harris Full name(s) Isobel Haris Position (eg Secretary, Treasurer Chair, etc) Date 03/07/2022

Charity number.. 1178102 Henley Musi¢ Sd)ool CIO Report of the Trustees and Unaudited Finanaal Ststements For the year ended 31 July 2021 Accouqtiog

Henley Music School CIO Contents Page For the year ended 31 July 2021 Independent Examine¢s Report lo the Trustees Stslemenl of Finanual Actiwties Statement of Finanual Position Nol88 to th8 Flnancial Stat8mentg 4t06 Detailed Stalernenl of Fina1?1 Activitigs

Henley Music School CIO Report of the Trustees For the year ended 31 July 2021 I rep(Kt to the trustees on my examinatKrfTr of Ihe accounts of the charity for the year ended 31 Juty 2021. R•sponslbllltlo$ and basls of rnport As the charily Irustees. you are reSFs1tAe for the Kwarntion of the )Unts in accordart8 th8 requirements of thi Chartties Act 2011 Iyhe 2011 Art). I report in respect of my examination of the charitys accounts carried ¢xrt under sectKJn 145 of the 2011 Act and in carrwTh t my examination I have fcdlowed all the applicablg DiTt#S gfven by Ih8 Ctwity Commission uThJer sectson 145{5llb) c the Act. Indendent •xJmln•rn st•t•m•nt I have completed my examinabon. I confirm that rv) matters havo wne to my attentN)n in (nn•¢tn wlth the examinaOn giving me cause to believe that in any material respect- 1. accounting records were rbot kept in respect of the Charlty 0$ required by SeCtk 130 of 2011 ACL. or 2. the accounts do not accord those records: or 3. the accounts do not comply ¥Mth the applicable requlr6nths rA)ncernlw the fonn aThd content of accounts sel out In the Charities {Accounts and Reports) Regulations 2008 other than any requlrem8nt that the accounts grve a Irue and fair vlth which is not a matter considered as part of an indeperKlent examinatw. I have no concerns and have come (0$5 no other matters in CneCtIon wlh the examinatim to attents'on should bg drawn In Ihls report in order lo enatAe a proper understandiry ol thg accounts to be reached. ACS Acco ng {8erkshirel Ltd Chartered Management Ae£ountants Suite 3 Market House 1921 Market Place Woklngham RG40 1AP 13 May 2022 1of7

Henley Music School CIO Statement of Financial Activities For the year ended 31 July 2021 Unrestrlcted funds 2021 Incom• and •ndowm•nts Irom: Donations aThl legacies Charitable actlvitles Muslc Education Investments Other Interest recelvable Total 41,571 77.826 10.398 41,571 88.229 Expenditure on: Charitable activities Music Education Total (42,197) 142,197) 162,169 162,169 N•t InCom•loxpondlr* R•conclllatlon of fund• Total funds brought lOard Total fund• c•rrl•d foN•rd 1626) 28,060 42.456 41.830 16,396 42,456 2of7

Henley Music School CIO Statement of Financial Position As at 31 July 2021 2021 2021 Curront assets Cash at bank and in hand 44,878 •A,878 (3.048) 43.656 43,656 11,2C Cr•dltor¥: amounts falllng du• wlthln on• >*ar Net curront assets Total assets loss ¢urr•nt Ilabllltl•s 41,830 41.830 42.456 42,456 42,4S6 Net asuts 41,830 funds of the charlty Unreslricled Income lunds Total fun 41.830 41.830 42.456 42,456 The financlal slalements Te approved aThJ auth(xised lor issue by lh8 Boanl and signed on Ils behalf by. Isobel Harris Trustee 13 May 2022 3of7

Henley Music School CIO Notes to the Financial Statements For the year ended 31 July 2021 1. Accountlng Pollcles 8a$ls of accountlng The financial statements have been prepared under the hIstlCa1 c£6t conventM)n. except for investments which are included al mad(et value and the revaluation of certain fLxed assets and in acrdanCe %Mth the Charities SORP IFRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Prath"ce applicable lo charities preparing Ihelr aGcounts in accordance byilh the Financial ReporliThJ Standard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191.. Financial RetIng Standard 102 Ihè Financial ReMIng Standard atwlicable in tha UK and Republic of IrelarKI {FRS 102}. and Ihe Charities Act 2011. Henley Music School CIO meets the definthon of a publK benefft entity under FRS 102. Assets and liabilities are initsally recognised al historical cosl or transaction value unless otherwise stated in the relevant accounting policy nolelsl. stst•ment of cash flo The Trustees have taken advantage of the exempti in SORP FRS 102 frixn Incluthng a Gash Ik)w statement in the rinanclal stslements on the grwnds that tho ¢hadty 1$ sm&4. Fund• Roserves are held al yearend lotalling £16.396 being a £2.118 surplus from this the firsl year since the charfty was registered and £14.278 brought into the tharily on the transfer of operation5 from Henley Music Schcw)I CIC1£12,324 of deferred Income and £1,954 of reserves) Incomlng r••our¢•s All Incomlng resources are induded in tr statement of finandal acllvtties vthen the Charity Is entlded to thè ine4)mé and the amcAJnl can be quanlffied rea80nable uracy. The frAI(Ming 8p8crfk p)Ik4'e3 arn appll8d lo partlcular categories of Income.. RM¢)ur¢•s •xpend•d Liabilili&s are reco9nised as resources expend when there18 a *al or construcilve obligallon commltting the Charfty l( the gxpendilure.. 2. Incomo from donatlons and l•gad 2021 2021 Unro•trlct•d fund• tlonalions received Legacigs rr1Ved 33,867 7,704 51,176 26,650 41,571 77,826 3. Not Incomel{•xpondSturel for the year This is stated after chargIn{creditIngl= 2021 2021 Accountancy fees Stsff pens ntrI1On5 792 739 713 760 4of7

Henley Music School CIO Notes to the Financial Statements Continued For the year ended 31 July 2021 4. Staff costs and •molumwbts Total staff c0515 for the year ended 31 July 2021 were: 2021 2021 Salaries a1 wages Soc181 security costs Pension costs 34,071 45,956 1,384 760 713 34,784 48,100 2021 Operations 5. Comparat1 for th• Stal•m•nt of Flnanclal ktlvltl The comparallve year value¥ the ststeThnt of Fln•ncbo1 Actswte¥ unTe$trkted funds. 6. Cr•dltors: •mounts f•lllng du• wlthln on• 2021 2021 Trade credltorn Other credltors Accruals and deferred kncome 2,174 792 739 1.200 7. Movom•n¢ In fund* Unro8trl¢t•d Funds 8alanc• •t 0110&I2020 InnIng Outgolng 8alanc• a r•%Juru• 311071202. General Gerra1 42.4 41,571 (42,197) 41.830 41,571 (42,1971 41.830 5of7

Henley Music School CIO Notes to the Financial Statements Continued For the year ended 31 July 2021 UnrgStrlct8d Funds- Pravlous ar Balance at 0110W2019 Incomlng r•sources Outgoing resources Balanc• a 3110712021 Gen&rnl Gener81 Mem)aid 16.396 65.189 23.040 (58,117} (4.052} 23,468 18,988 16.396 88,229 162,169) 42,456 Purpo•• of unrestrlctsd Fund• Mermald The income and property ol the CIO musl be applSed solely ttrwards Ihe promlhjn of the oblects being In short the promotion of musical education for children. young people and by extens adults regardless of abllily. These funds were raised as a result of a one off fund rising activty of a cross channel swim. General The income and propety of the CIO musl b8 ap1 trArdS the promotion of the obfrects beity in slhjrt tho promotlM of musical education lor children. Ung people ar by ext8n$iM adults regardless of ability . Anal1• of n•t a•#•ts b•tw••n fvnd• N•t ¢urr•nt N•t A•••t,. a•••ts I {lknbllltb••l Unr••trlct•d funds General General 41,830 41,830 41,830 41.830 Prnvlous yoar N•t cumint N•t Av•t, (lbIlItI•$I Unre8trlct•d funds G&n&rdl General 42,456 42.456 42.456 6of7

Henley Music School CIO Notes to the Financial Statements For the year ended 31 July 2021 2021 2020 INCOME AND ENDOWMENT Donatlons and 1ogaclo9 Donatlons & grants Memaid Swm Fund Raising 33.867 7.704 S1.176 26.650 41.571 77.826 Chailtabl• actlvltl•s Income from charitable activities 10.398 10.398 Inv•stm•nts other interest receivable Total Incomlng rn•our¢•• EXPENDITURE Charltabl• actlvftt•• Direct costs Tutor costs Mermaid Costs in¢urrad 41,571 88,229 1832) (4,071) 18251 (14,4561 14.0521 (4,903} (19.3331 SUPPORT COSTS Manag•monl Staff costs - wages & salade8 Staff costs - swal security costs staff c0515 - pen¥ion ¢tributiO {30,OCrf)) (31,500) (1,384} 1760} (713) 130.7131 (33,6441 Gorn4n¢• ¢osts Govemance costs Accountsncy fees Legal and professional fees Premises cos15 Motor 8MJ travel expenses Other office costs Other finance c051s Insurance Bursary costs Sundry marketing 8c*Jkkeeplng Costs Telephone & Internet (792) 1407) (780) 1308? (325) 141 (8911 (2,335) {85) 17391 {1,2051 18451 11771 {2.5621 {1.173) 19611 1594) 1623} 1313) (354) (6,581 19,1921 Total r•sourcM OXPWKkd 142,197> (62.1691 Net EXndItUrn (626 26.060 7of7 This page does form wt of the statuw finanud statents

Charity number.. 1178102 Henley Musi¢ Sd)ool CIO Report of the Trustees and Unaudited Finanaal Ststements For the year ended 31 July 2021 Accouqtiog