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2024-07-30-accounts

Trustees’ Annual Report for the period

From 31/7/2023 Period start date To 30/7/2024 Period end date

Charity name: EPIACUM HERITAGE CIO

Charity registration number: 1178087

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objects of the CIO are - To advance the
education of the public concerning and
permanently to preserve for the benefit of
the public generally and especially for the
inhabitants of the North Pennines in the
counties of Cumbria, Durham and
Northumberland, land, buildings or any other
artefacts which are of any historic, industrial,
agricultural, scientific, or industrial
architectural or general architectural interest
(hereinafter referred to as 'Heritage
Monuments') and generally to protect,
preserve and maintain the character and
amenities of the said Heritage Monument
known as Epiacum Roman Fort and its
environs and may exercise all powers which
are considered necessary in achieving its
primary objectives. Nothing in this
constitution shall authorise an application of
the property of the CIO for the purposes
which are not charitable.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 We applied for and received a substantial
grant from the AONB Farming in Protected
Landscapes fund to enable us to repair and
consolidate Wellhouse Bastle. We employed
an architecture firm to oversee and carry out
the work, ensuring Listed Building Consent
permissions were granted. Restoring
Wellhouse Bastle would enable us to reopen
it safely for the public and will conserve the
building - an integral part of the heritage
landscape-for generations to come.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees confirm they have regard to all
guidance issued by the Charity Commission
on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Work began on Wellhouse Bastle, involving
trustees and volunteers when possible.
The Molehill Project moved to publication
writing phase.
Monthly Trustees meetings were held in-
remotely and in-person.
Engagement of regular volunteers helped
maintain the site.
Planning for future development and
interpretation of the site took place.
Trustees worked on funding applications for
future opportunities.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The organisation has reserves to cover basic
running costs for the next 12 months. It has
attracted funds from grant providers and
from visitors and supporters.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The organisation has managed to build
up unrestricted funds of £1,102, which
covers the costs of public liability insurance
and accountancy costs for the next twelve
months. This will ensure that even with no
activity or events the site will remain open
and accessible to the public until 2026, and
we plan to hold fundraising events and make
more grant applications to build up the
unrestricted funds.
Amount of reserves held Para 1.22 Unrestricted funds on 31 July 2024 stood at
£1,102. Restricted funds stood at £7,228.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 With a deficit on unrestricted reserves this
year of £1,480 and unrestricted reserves
carried forward of £1,102, it is a bit of a
concern but going forwards we are engaging
in fundraising activities and are applying for
grant funding to build up these reserves.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 New Trustees can only be appointed by
agreement of all the existing Trustees.
Potential new Trustees are sent extensive
details of the organisation and then asked to
submit an application. They are then invited
to attend two Trustees meetings as
observers before confirming their
application. Only then would they be invited
to become a Trustee should the existing
Trustees decide so.

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name EPIACUM HERITAGE CIO
Other name the charity uses
Registered charity number 1178087
Charity’s principal address CASTLE NOOK, KIRKHOUGH, ALSTON, CUMBRIA CA9
3BG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Elaine Edgar Chair
Frances Breen Vice Chair
Paul Mercer
Steve Bentley
Mark Haworth Resigned 29/2/2025
Jan Harding Resigned 28/2/2025

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) FRANCES BREEN

Position (eg Secretary, VICE CHAIR Chair, etc)

Date

28/5/2025

Epiacum Heritage CIO

1178087

Receipts and payments accounts

CC16a

For the period
from		 01/08/2023 To 31/07/2024
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
227
-
-
-
253
1,062
90
-
1,632
-
-
-
1,632
-
-
-
-
-
-
-
54
235
1,134
-
80
-
576
1
428
88
60
20
362
74
3,112
-
-
-
3,112
(1,480)
-
2,582
1,102		 Restricted
funds
to the nearest £
-
53,381
-
-
-
-
-
-
53,381
-
-
-
53,381
-
-
1,261
52,381
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- #
53,642
-
-
-
53,642
(261)
-
7,489
7,228		 Endowment
funds
to the nearest £		 Total funds
to the nearest £
227
53,381
-
-
253
1,062
90
-
55,013
-
-
-
55,013
-
-
1,261
52,381
-
-
-
54
235
1,134
-
80
-
576
1
428
88
60
20
362
74
56,754
-
-
-
56,754

(1,741)		 Last year
to the nearest £
Bank interest 227 -
-
-
-
-
-
-
-
-		 227 146
Grants received - 53,381 12,446
Masterclass events - - 250
Masterclass event refunds - - (700)
Friends 253 253 678
Donations 1,062 1,062 2,104
Book sales 90 90 136
Calendar sales - - 338
Sub total(Gross income for
AR)		 1,632 55,013 15,398
A2 Asset and investment sales,
(see table).
- -
-
-		 -
- - -
Sub total - - -
Total receipts
A3 Payments
- 55,013 15,398
Molehill surveycosts - -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 - 12,434
Interpretation boards and leaflets - - 60
Equipment - 1,261 133
Bastleproject - 52,381 -
Bastle House report - - 1,032
Wildlife survey - - 440
Calendar costs - - 336
Book costs 54 54 -
Accountancy 235 235 225
Insurance 1,134 1,134 1,082
Administration support - - 400
Internet costs 80 80 427
Masterclass costs - - 6,666
Promotional costs 576 576 345
Rent 1 1 1
Maintenance 428 428 224
Other costs 88 88 39
Refreshments 60 60 203
Meetingcosts 20 20 -
Website 362 362 223
Bank andpaypal charges 74 74 83
**Sub total ** 3,112 56,754 24,353
A4 Asset and investment
purchases, (see table)
- -
-
-		 -
- -
**Sub total ** - - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
- 56,754 24,353
(1,480) (261) -
(1,741)		 (8,955)
- - -
-		 - -
2,582 7,489 10,071 19,026
1,102 7,228 - 8,330 10,071

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Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Cash in hand
Signature
Details
Current account
Deposit account
Paypal account
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
3
25
-
7,036
1,099
167
1,102
7,228
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

7

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Epiacum Heritage CIO Epiacum Heritage CIO Epiacum Heritage CIO
30 July 2024 Charity no
(if any)		 1178087
1 to 6
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 30/07/2024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:

 29/05/2025
Andrew Benson
FCA ICAEW
89 Pennyhill Park
Penrith
CA11 9JW

7