## **Trustees’ Annual Report for the period** ## **From 31/7/2023 Period start date To 30/7/2024 Period end date** ## **Charity name: EPIACUM HERITAGE CIO** ## **Charity registration number: 1178087** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are - To advance the
education of the public concerning and
permanently to preserve for the benefit of
the public generally and especially for the
inhabitants of the North Pennines in the
counties of Cumbria, Durham and
Northumberland, land, buildings or any other
artefacts which are of any historic, industrial,
agricultural, scientific, or industrial
architectural or general architectural interest
(hereinafter referred to as 'Heritage
Monuments') and generally to protect,
preserve and maintain the character and
amenities of the said Heritage Monument
known as Epiacum Roman Fort and its
environs and may exercise all powers which
are considered necessary in achieving its
primary objectives. Nothing in this
constitution shall authorise an application of
the property of the CIO for the purposes
which are not charitable.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|We applied for and received a substantial
grant from the AONB Farming in Protected
Landscapes fund to enable us to repair and
consolidate Wellhouse Bastle. We employed
an architecture firm to oversee and carry out
the work, ensuring Listed Building Consent
permissions were granted. Restoring
Wellhouse Bastle would enable us to reopen
it safely for the public and will conserve the
building - an integral part of the heritage
landscape-for generations to come.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm they have regard to all
guidance issued by the Charity Commission
on public benefit.| **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Work began on Wellhouse Bastle, involving
trustees and volunteers when possible.
The Molehill Project moved to publication
writing phase.
Monthly Trustees meetings were held in-
remotely and in-person.
Engagement of regular volunteers helped
maintain the site.
Planning for future development and
interpretation of the site took place.
Trustees worked on funding applications for
future opportunities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising||| |activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The organisation has reserves to cover basic
running costs for the next 12 months. It has
attracted funds from grant providers and
from visitors and supporters.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The organisation has managed to build
up unrestricted funds of £1,102, which
covers the costs of public liability insurance
and accountancy costs for the next twelve
months. This will ensure that even with no
activity or events the site will remain open
and accessible to the public until 2026, and
we plan to hold fundraising events and make
more grant applications to build up the
unrestricted funds.| |Amount of reserves held|Para 1.22|Unrestricted funds on 31 July 2024 stood at
£1,102. Restricted funds stood at £7,228.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|With a deficit on unrestricted reserves this
year of £1,480 and unrestricted reserves
carried forward of £1,102, it is a bit of a
concern but going forwards we are engaging
in fundraising activities and are applying for
grant funding to build up these reserves.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New Trustees can only be appointed by
agreement of all the existing Trustees.
Potential new Trustees are sent extensive
details of the organisation and then asked to
submit an application. They are then invited
to attend two Trustees meetings as
observers before confirming their
application. Only then would they be invited
to become a Trustee should the existing
Trustees decide so.| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|EPIACUM HERITAGE CIO| |---|---| |Other name the charity uses|| |Registered charity number|1178087| |Charity’s principal address|CASTLE NOOK, KIRKHOUGH, ALSTON, CUMBRIA CA9
3BG| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Elaine Edgar|Chair||| ||Frances Breen|Vice Chair||| ||Paul Mercer|||| ||Steve Bentley|||| ||Mark Haworth||Resigned 29/2/2025|| ||Jan Harding||Resigned 28/2/2025|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** FRANCES BREEN **Position (eg Secretary,** VICE CHAIR **Chair, etc)** **Date** 28/5/2025 **Epiacum Heritage CIO** **1178087** ## **Receipts and payments accounts** **CC16a** |**For the period**
**from**|01/08/2023|**To**|31/07/2024| |---|---|---|---| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**227**
**-**
**-**
**-**
**253**
**1,062**
**90**
**-**
**1,632**
**-**
**-**
**-**
**1,632**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**54**
**235**
**1,134**
**-**
**80**
**-**
**576**
**1**
**428**
**88**
**60**
**20**
**362**
**74**
**3,112**
**-**
**-**
**-**
**3,112**
**(1,480)**
**-**
**2,582**
**1,102**|**Restricted**
**funds**
**to the nearest £**
**-**
**53,381**
**-**
**-**
**-**
**-**
**-**
**-**
**53,381**
**-**
**-**
**-**
**53,381**
**-**
**-**
**1,261**
**52,381**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**- # **
**53,642**
**-**
**-**
**-**
**53,642**
**(261)**
**-**
**7,489**
**7,228**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**227**
**53,381**
**-**
**-**
**253**
**1,062**
**90**
**-**
**55,013**
**-**
**-**
**-**
**55,013**
**-**
**-**
**1,261**
**52,381**
**-**
**-**
**-**
**54**
**235**
**1,134**
**-**
**80**
**-**
**576**
**1**
**428**
**88**
**60**
**20**
**362**
**74**
**56,754**
**-**
**-**
**-**
**56,754**

**(1,741)**||**Last year**
**to the nearest £**| |Bank interest|**227**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**227**||**146**| |Grants received|**-**|||**53,381**||**12,446**| |Masterclass events|**-**|||**-**||**250**| |Masterclass event refunds|**-**|||**-**||**(700)**| |Friends|**253**|||**253**||**678**| |Donations|**1,062**|||**1,062**||**2,104**| |Book sales|**90**|||**90**||**136**| |Calendar sales|**-**|||**-**||**338**| |**_Sub total_**_(Gross income for_
_AR)_|**1,632**|||**55,013**||**15,398**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_ **
**A3 Payments**||||||| ||||**-**|**55,013**||**15,398**| |||||||| |Molehill surveycosts|**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**||**12,434**| |Interpretation boards and leaflets|**-**|||**-**||**60**| |Equipment|**-**|||**1,261**||**133**| |Bastleproject|**-**|||**52,381**||**-**| |Bastle House report|**-**|||**-**||**1,032**| |Wildlife survey|**-**|||**-**||**440**| |Calendar costs|**-**|||**-**||**336**| |Book costs|**54**|||**54**||**-**| |Accountancy|**235**|||**235**||**225**| |Insurance|**1,134**|||**1,134**||**1,082**| |Administration support|**-**|||**-**||**400**| |Internet costs|**80**|||**80**||**427**| |Masterclass costs|**-**|||**-**||**6,666**| |Promotional costs|**576**|||**576**||**345**| |Rent|**1**|||**1**||**1**| |Maintenance|**428**|||**428**||**224**| |Other costs|**88**|||**88**||**39**| |Refreshments|**60**|||**60**||**203**| |Meetingcosts|**20**|||**20**||**-**| |Website|**362**|||**362**||**223**| |Bank andpaypal charges|**74**|||**74**||**83**| |**_Sub total_ **|**3,112**|||**56,754**||**24,353**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**56,754**||**24,353**| |||||||| ||**(1,480)**|**(261)**|**-**|
**(1,741)**||**(8,955)**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**2,582**|**7,489**||**10,071**||**19,026**| ||**1,102**|**7,228**|**-**|**8,330**||**10,071**| 6 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Cash in hand
Signature
**Details**
Current account
Deposit account
Paypal account
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3**
**25**
**-**
**7,036**
**1,099**
**167**
**1,102**
**7,228**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| 7 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Epiacum Heritage CIO|Epiacum Heritage CIO|Epiacum Heritage CIO| |---|---|---|---| ||||| ||30 July 2024|**Charity no**
**(if any)**|1178087| ||||| ||1 to 6||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 30/07/2024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**

||29/05/2025| |---|---|---| |||| ||Andrew Benson|| |||| ||FCA ICAEW|| |||| ||89 Pennyhill Park|| ||Penrith|| ||CA11 9JW|| 7