Trustees’ Annual Report for the period
From 01/04/2023 Period start date To 31/03/2024 Period end date
Charity name: LEEDS MODEL RAILWAY SOCIETY Charity registration number: 1178071
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance public education, and foster a general interest in model railways, protype railways and allied pursuits, and to encourage a high standard of railway modelling – particularly amongst members of the society |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The society provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools that can be used in construction of the models. The society organises a model railway exhibition to promote and encourage public interest in model railways. Talks on aspects of model railway construction and operation of prototype railways are open to members of the society and interested members of the public. Members of the society support other model railway clubs/societies by taking model railway layouts to exhibitions or providing demonstration of skills and activities in model making. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had due regard to the guidance issued by the charity commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38
Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The society has been able to hold regular meetings enabling members to further their interest in model railway activities – building and operating model railways, and also interest in prototype railways. An Open Day was held and advertised on social media and in the Model Railway Press to invite the public to view the work of the Society. A number of new members have joined the Society, and also some Junior members, accompanied by a responsible adult family member have been welcomed. This has provided the opportunity to encourage the new members in model railway activities. The society has also supported other Model Railway Societies by exhibiting either Society layouts or members personal layouts at their exhibitions. The Society’s Annual Exhibition is the main opportunity of engaging with the wider public. The Exhibition for 2023 had to be cancelled at fairly short notice because of the unavailability of the venue due to building work. This also had a significant impact on the Societies income. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|---|
| Achievements against | Para 1.41 | Encouragement of Society in model ra achieved, but the o |
members of the ilway activities was pportunity of |
Encouragement of members of the Society in model railway activities was achieved, but the opportunity of
| objectives set | showing those activities to the wider public was lost as a result of being unable to hold the Annual Exhibition. |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The inability to hold the Annual Model Railway Exhibition has had a significant impact on fundraising. The recognition of the Charity by HMRC for tax purposes has enabled Gift Aid to be claimed on donations made during the year. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution supported by rules (byelaws) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by members |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The policy for inducting new trustees follows Charity Commission guidance and is included in the Constitution. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Society has policies on safeguarding, health & safety and data protection (GDPR). The trustees hold regular scheduled meetings at which risks and risk management measures are reviewed |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Leeds Model Railway Society |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1178071 |
| Charity’s principal address | 22 Chandos Avenue LEEDS LS8 1QU |
Names of the charity trustees who manage the charity
Trustee name Office (if any)
Dates acted if not for whole year
Name of person (or body) entitled to appoint trustee (if any)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Andrew Ross | Chairman | ||
|---|---|---|---|---|
| John Aldrick | Treasurer | |||
| BarrryOliver | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and
segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Richard John Aldrick
Position (eg Secretary, Treasurer Chair, etc)
Date 2011212024
Charity Name No (if any) LEEDS MODEL RAILWAY SOCIETY 1178071 Receipts and payments accounts For the period Period start date Period end date To from 4/1/2023 3/31/2024
CC16a
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Members subscriptions 1,493 Donations 3,922 refreshments 336 HMRC Gift Aid 1,073 Exhibition Income - Miscallaneous 154 - - 6,978 - - Sub total - Total receipts 6,978 A3 Payments Rent 9,000 Insurance 176 Electricity 154 Exhibition Expenditure - Miscallaneous 590 - - - - Sub total 9,920 - - Sub total - Total payments 9,920 Net of receipts/(payments) - 2,942 A5 Transfers between funds - A6 Cash funds last year end - Cash funds this year end - 2,942 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases,(see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 1,493 3,922 336 1,073 - 154 - - 6,978 - - - 6,978 9,000 176 154 - 590 - - - - 9,920 - - - 9,920 - 2,942 - - - 2,942 |
Last year to the nearest £ |
| - | 1,493 | 1,170 | ||
| - | 3,922 | 4,395 | ||
| - | 336 | 247 | ||
| - | 1,073 | 1,174 | ||
| - | - | 11,975 | ||
| - | 154 | 95 | ||
| - | - | - | ||
| - | - | - | ||
| - | 6,978 | 19,056 | ||
| - | - | |||
| - | - | - | ||
| - | - | - | ||
| - | 6,978 | 19,056 | ||
| - | 9,000 | 9,000 | ||
| - | 176 | 170 | ||
| - | 154 | 170 | ||
| - | - | 8,428 | ||
| - | 590 | 382 | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | 9,920 | 18,150 | ||
| - | - | |||
| - | - | |||
| - | - | - | ||
| - | 9,920 | 18,150 | ||
| - | - | - 2,942 | 906 | |
| - | - | - | - | |
| - | - | - | - | |
| - | - | - 2,942 | 906 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash in Hand Bank Account Details Details Details Details Signature #VALUE! Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 485 - 12,369 - - - 12,854 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Dr John Aldrick Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| to nearest £ Endowment funds |
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| When due (optional) |
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| Date of approval |
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| #VALUE! | Dr John Aldrick | 12/20/2024 | |